Overall comments
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It was a great event, lots of energy. Mihir did a wonderful job coordinating volunteers. Improve
More networking opportunities (before and after). Some people did not understand a keynote was going to happen before the event. Confusion on what event should they go now. It was not enough time for people transitioning from one space to the other. Ideas
More communication on what is going to happen (pre-informing). Bigger space to welcome all the communities.
Event planning
Is beginning January a good time? The holidays get on the way Monday worked, but another day is better? More inclusive during planning, bringing more communities to the event planning session Pre event
Online registration
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Improve
The way the registration was presented - Did not know what is going to happen. Ideas
User testing the registration Registration, need to be very clear what is going to happen. What to select while it is happening
Notifications
Many groups came in last minute
Start planning way in advance
Sponsors need to have an early start
Sold out really fast, we could not even bring it out
Social media
Event
Registration at the event
Better location of registration tables Door price slowing down the line, what is the door price? Sign up, access to their email. Showpass data, and metrics. Conversion - people showing vs just RSVP vs just showing vs signing up from the library Library had their own registration, centralize it to one spot Volunteer training
Focus volunteers on advertising in social media Safety
Event: Keynote & Panel
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Improve:
People networking did not let other to hear
Idea:
More relevant keynote/panel The event started but did not want to get a seat People did not want to separate separately Audio was not even, speaker was on and off. Having volunteers encourage them to come down (Ushers) Slides allow people to move came out very fast TV with information outside We are limited to the Library time Screens could be live - captioning After party:
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It was a good networking opportunity Improve:
Note about bringing an ID People came at the same time, how to distribute the traffic. Lacking seat for everybody A few walkers, the bar covered it (50 dollars) Ideas:
Separate events, bar and networking Choose between food / beer Next venue needs to be bigger Introduction of the communities A separate link for an afterparty was an issue
Ideas for next Mega Tech Meetups
Same topic - Different approach Feedback
More responses from the survey. - Ratings as they leave the event Menti meter - 3 questions Draw something during the event How to motivate more responses Take the date while we are there Building mega tech meetup Calgary There is people that always come. Other commitments can get in the way. Tech fair
Know the companies - Sponsorship How to manage expectations, potential employers Sponsored tables - Companie Hackathon
How to manage expectations, potential employers Sponsored tables - Companies Know the companies - Sponsorship
Retrospective