The Mechanics of Clerking

Some Basic Mechanics of Being a Clerk

Art Larabee (with additions from Wess Daniels)

“Sometimes we resist getting know each other, which is the soil in which this practice thrives. Just the right amount of time to do this work, not too much, is what is necessary.”

Things to keep in mind when clerking:

Start with a moment of silence

Establish relationships with the folks in your committee, meeting, or community

Lead by setting the pace of the meeting

Take responsibility for the creation of the agenda and staying on the agenda when the meeting takes place

Lay out expectations

Give instructions so that everyone knows what they are doing and can fully participate (never assume that everyone already is in the known on the mechanics of the practice)

Include everyone with eye contact and invitation

Call everyone by names to create warmth and familiarity

Be open to input from everyone

Maintain a sense of worship/meditative or thoughtful atmosphere

Wait for people to be recognized and be sure to give space in between speakers

What do you need to do to help create the space where everyone can participate?

Use humor appropriately

Use seriousness appropriately

Take your time

Trust the process

It is okay to ask for a pause and some silence if needed

Stop and check to see where there is unity

Name where there is unity.

When needed, work with the Recording Clerk to minute where there is unity.