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Vacancy Details

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We’re looking for someone who can run the machine of hiring and HR — and tune it as you go. That means 200 DMs a day to potential candidates. Zero delays in recruitment stages. Weekly team productivity reports with insights that actually help us work smarter. And every month, at least one system gets better because you made it better.

If that sounds like a good day’s work, read on.

Read this job post carefully. Do not apply if you are not 100% committed to delivering excellence. We value dedication and precision in our team. Still with us? Fantastic. Let’s dive in.

1. The Role Defined

Your Mission: Belle Muse is scaling up — and we win by running lean, smart, and tight. You’ll be the engine behind that on the HR side: keeping hiring pipelines moving, flagging inefficiencies before they bottleneck, and evolving our operations to match the speed and ambition of our team.

This isn’t an assistant role. It’s an operational one. You’ll execute daily, but you’ll think in systems — and help build the ones that make Belle Muse the agency no one wants to leave.

Key Responsibilities:

Own our recruitment pipeline. Post jobs, Source, screen, and push candidates through the funnel with urgency and accuracy — zero delays.

Write weekly team activity reports. You’ll track data from Hubstaff and flag what matters — so we can act on it.

Spot inefficiencies and fix them. Every process can be cleaner. You’ll help us find and implement smarter systems.

Document and improve. Everything you touch gets logged, mapped, and made better for the next person.

Success KPIs:

Candidate Attraction: Number of DMs sent to potential candidates each day and percentage of job postings published on time per the ATS schedule.

Candidate Recruitment Funnel Progression: Percentage of screened candidates moved to the next stage within 24 hours.

Activity Monitoring Compliance: Percentage of weekly Hubstaff reports delivered on time with actionable productivity insights or suggestions submitted per month.

HR Process Improvement: Number of HR systems or process improvements proposed and implemented each month.

Expected Outcomes:

Candidate Attraction: Send a minimum of 200 DMs per workday to qualified candidates and maintain ≥95% on-time job posting compliance with the posting schedule across all active job boards every week.

Candidate Recruitment Funnel Progression: Move 100% of candidates to the next step of their recruitment process within 24 hours.

Activity Monitoring Compliance: Submit Hubstaff productivity reports 100% on time every Monday, with at least 1 actionable productivity insight or suggestion per week tied to observed trends.

HR Process Improvement: Propose and implement at least 1 meaningful HR improvement per month, with a clear description of the change, the problem it solves, and the time or effort saved.

2. Desired Profile

At Belle Muse, we seek individuals who are more than just qualified. We value potential and an eagerness for growth, so apply if you align 80% with the following profile and want to become the best version of yourself! Must Have Competencies:

You spot what others miss — typos, broken logic, edge cases.

You write clearly, briefly, and with impact. You don’t ramble.

You work fast and right. Speed without rework is your baseline.

You’re great at organizing chaos. If a system doesn’t exist, you build one.

You’re proactive. If something’s broken, you fix it — you don’t wait to be asked.

You learn tools fast. Coda, Hubstaff, Slack, Airtable — whatever makes the machine go.

Nice to Have:

You’ve done high-volume hiring or outbound sourcing before.

You’ve improved systems while executing them — making things better while still getting them done.

You love automation and know what should be a Zap, not a human.

Behavioral Attributes:

Ownership with Confidence: You take responsibility by doing what needs to be done without waiting to keep HR operations moving.

Quick Precision: You act quickly, but always with control and focus. You prioritize what matters, finish what you start, and build confidence with the precision of your work.

Feedback and Self Improvement: You want to get better, not just be told you’re doing fine. When something doesn’t land, you reflect, adjust, and improve fast.

Critical Thinking & Creative Building: You think beyond the task — analyzing, questioning, and improving how work gets done. You're creative, solutions-oriented, and constantly refining systems to be smarter, faster, and more effective.

Curiosity & Tech Adaptability: You learn tools fast and embrace automation to scale process effectiveness.

3. Locations and Commitment

Preferred Locations include: Preferred regions: LATAM, Eastern Europe, Africa. Commitment: Join us full-time, and dedicate 40 hours a week to improve the HR function.

4. The Next Steps

Congratulations on making it this far! Here’s what comes next:

Submit your application.

Our team will promptly review your submission.

Shortlisted candidates will complete practical skill assessments.

Interviews with our HR manager and CEO.

Successful candidates will undertake a 3-month trial period. Best of luck, pineapple enthusiasts! 🍍

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Good luck exploring this exciting career opportunity! Your dedication to excellence and growth will not go unnoticed.

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