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Project Management - Aspect 1
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Project Management - Aspect 1

First, concentrate on how to make every project a success. -Architekwiki

What should Project Management look like

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Provisional ARCHITECT’S WIKI Doc Outline

This is the format of the proposed DOC that will hold all the management tools for the 3 Aspects. There would be four main sections to the Doc: CURRENT, PROJECTS, BUSDEV (Business Development); MANAGEMENT. Each section heading expands to show the proposed content (click arrow).

CURRENT

The first heading, CURRENT, holds the tables and forms that everyone uses daily. Each item is filtered to show just the information relevant to this staff member.

MY TASKS

A list of all the tasks assigned to this staff member that have not been completed.
My Tasks
2
Task ID
Project
Phase
SubPhase
Division
Task Name
Due Date
Assigned
Details
1
Open
2
Open
3
Open
There are no rows in this table

MY TIME

This staff member’s timesheet showing the past two weeks for reference. Past entries can be copied to create new entries.
My Time
4
Project
Phase
Person
Date
Hours
Description
1
2
3
There are no rows in this table

TIMECARD FORM BUTTON

A button that calls up a form for entering a new time entry.

MY PTO

A table showing PTO taken YTD and the staff member’s PTO allowance.
My PTO
4
Project
Phase
Person
Date
Hours
Description
1
2
3
There are no rows in this table

MY BILLABLE STATUS

A calculation giving the percentage of time during the past three months that was billable. The staff member’s target percentage is also shown.

MY REIMBURSABLE EXPENSES

Forms to add Mileage Expenses, Reimbursable Expenses, and a table of unpaid Reimbursable Expenses logged by this staff member.
Mileage Form
6
Date
Project
Paid To
Mileage
Description
Responses won't be saved because this doc is in play modeSubmit
Reimbursable Expenses Form
6
Date
Project
Paid To
Description
Amount
File
Responses won't be saved because this doc is in play modeSubmit
My Reimbursable Expenses
6
Date
Project
Client
Type
Paid To
Description
Amount
Category
File
Invoiced?
Paid?
1
2
3
There are no rows in this table

PROJECTS

DESIGN BUDGETS

A table showing all active Project-Phases, their design budgets and the amount charged against the budget.

TASKS

A list of all the project tasks that have not been completed. Tasks are organized by project and phase with easy filtering to focus on the area of interest. Master tasks can be selected in a group and copied to a Project.

SCHEDULE

An overall schedule showing due dates for project milestones.

PROJECTS

A table of all active projects with each project’s details linked to the table. These are four examples of details.
BUDGETS
DELIVERABLES
SPECIFICATIONS
SUBMITTALS

CONTACTS

A table of all project-related contacts - clients, consultants, contractors

PROCEDURES

A table of all the firm’s project-related procedures. These are referenced by the table of TASKS.

BUSDEV

TASKS

A list of all the Business Development tasks that have not been completed. Tasks are organized by project with easy filtering to focus on the area of interest. Master tasks can be selected in a group and copied to a Project.

PIPELINE

A table of all prospective projects that are being pursued and the stage that they are in, estimated success, and relative value to the firm.

PROSPECTS

A table of all past, present and prospective clients.

CONTENT

A table of published articles and blog posts, including future topics, deadlines and status.

PROJECT HISTORIES

A table of all completed designs with descriptions and key images. These are viewable as a website page.

MANAGEMENT

TASKS

A list of all the management tasks that have not been completed. Tasks are organized by area and initiative with easy filtering to focus on the area of interest. Master tasks can be selected in a group and copied to an initiative.

TIME

A table of all time submitted.

BOOKKEEPING

A table of money transactions assigned to projects and categories.

PEOPLE

A table of staff, vendors and others.

PAYROLL

A table of all time submitted during the past pay period with labor rates and subtotals for use with a payroll service.

PROJECT MILESTONES

A checklist of key milestone for each project.

SOFTWARE & EQUIPMENT

A database of software and equipment purchases, leases, support information and resolution.

FINANCIAL MODEL

Integrated tables and formulas for determining how effectively the firm is organized.

FEES

Project fee information.

INVOICING

Integrated tables, text and formulas for producing invoices from time cards and budget status.


...

Suggested areas to concentrate on

(Make into an ordered list of recommended steps - 1st for clients, 2nd for arch)
Project Planning
Deliverables
Zoning Analysis
Code Analysis
Cost Estimating
Specifications
Drawing Conventions / Cadd Standards
Subphases
Phase Tasks
Work Assignments
Standardize Solutions Where Not Part Of The Design - Roof, Ext Walls, GWB Uses, Toilet Rooms, Exit Stairs, Windows, Storefront Systems, ...
Design Budgets

Helpful Coda Docs by Architekwiki

in process ...

Resources that might help

in process ...

Recommended reading and tips

in process ...

The Process for Proj Mgmt looks like this

in process ...
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