Executive Assistant

Manifest makes 401(k) transfers seamless. Transferring today is so tedious that 89% of people who start the process don’t finish. That’s why we’re building the first-ever digital transfer solution for retirement accounts.

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Back to Job Descriptions⁠

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As we revolutionize retirement, Manifest is building crucial relationships with retirement providers, employer partners, users, investors, and more. We’re looking for a proactive and detail-oriented Executive Assistant to organize and maintain these essential connections, along with handling other administrative tasks. In this role, you’ll function as our CEO’s right hand to keep things running smoothly so our execs can focus on the big picture.

Learn more about Manifest:

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Website⁠

This is a part- to full-time role with evening hours (approx. 3 pm CT - 11 pm CT).

On any given day, you will...

Collaborate directly with the CEO to maintain essential relationships, and respond on behalf of the CEO as necessary

Write, transcribe, and edit emails while adhering to grammatical rules and style preferences

Triage and prioritize emails or tasks by considering urgency, importance, courtesy, and other factors

Manage general follow-up and generate reminders to meet commitments

Arrange meetings and appointments, effectively handle calendar conflicts, and proactively manage schedule changes

Coordinate travel arrangements, including flights, accommodations, and transportation

Handle other research tasks or duties to support the CEO and company

Represent the CEO and Manifest team with professionalism, integrity, and adaptability

Who we’re looking for:

3+ years of experience in inbox and calendar management

Available to work evening hours (approx. 3pm - 11pm CT)

Fully fluent in English

Excellent written communication skills

Skilled in the use of apps and technology

Strong analytical, organizational, and time-management skills

Keen attention to detail and growth mindset

Discretion and confidentiality in handling sensitive information

What’s the interview process like?

To apply for this position, simply fill out this form, and we’ll get back to you as soon as possible:

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Work at Manifest - Form⁠

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Next, we’ll want to meet you and learn how you plan to approach this position (i.e., your goals, experience, and problem-solving skills). This is also an opportunity for you to meet the rest of our team, ask us any questions, and gauge a fit.

Eligible applicants will receive a short writing exercise; this will allow us to see your writing style and experience. A second round interview will be conducted with all candidates who make it to the next step.

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Manifest is working to create a more inclusive future for FinTech!

Check out our

Diversity Vision⁠

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