4. Setting up the meetings

Now it’s time to set up the meetings! Use the table below to go down the list with clarity on exactly when and how often you should have these meetings scheduled.

The table has the people grouped by Time Zone and frequency, so you can prioritize any cross-time zone meetings to make sure the reoccurring times work for all parties.

Once the meeting is scheduled, check it off the list!

1:1s to schedule

1:1s to schedule

Time Zone

Frequency

Name

Group

Duration of Each Meeting

Notes

Meeting Scheduled?

Eastern

Weekly

Adam Davis

Direct Report

15 mins

Out on paternity leave

Alan Chowansky

Direct Report

30 mins

Pacific

Monthly

Polly Rose

Skiplevel

30 mins

⁠

Bonus!

While you are refreshing 1:1s in the calendar, it may be a good time to review how those 1:1s are being run - is your exec able to track action items smoothly, reference the employee’s goals and keep their expectations clear? These other templates and guides will help make 1:1s the best they can be!

⁠

One-on-one meeting framework Five ways to get the most out of one-on-ones. coda.io⁠

⁠

Square’s 1-on-1 Toolkit: The secret to managing your team’s careers I'm Jenny, a Design Lead for Square's ECOM team. I developed this 1-on-1 doc to help my designers prioritize their career development and design beyond their day-to-day. coda.io⁠

⁠

Jessica Powell's Guide to Great 1:1s Tips on running useful meetings with your direct reports from a start-up founder, former Google VP, and author of The Big Disruption: A Totally Fictional but Essentially True Silicon Valley Story. coda.io⁠

⁠

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