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Anonymous table row submissions via Coda Form
Anonymous table row submissions via Coda Form

Use a published Coda form to add entries to your table without a Coda account.

Use a published Coda form to add entries to your table without a Coda account.

Alice Ly

One of our most requested features would be allow true anonymous editing to a Coda doc. Makers want to be able to share their doc and have others contribute to it without signing up for an account. This doc will go over the problem and a possible solution, instructions to set up the solution, an example to play around with and some frequently asked questions. So let’s get into it!

The problem

We understand that allowing anonymous editing of your docs would help you share them more broadly. Here are some insights into why we haven’t enabled anonymous editing in Coda:

The legal stuff: Transparently, requiring a user to create a Coda account is a primary way to ensure acceptance of our terms & conditions, which help us keep Coda a safe, respectful, and secure environment for our community. This reduces vectors for malicious use of Coda, and strengthens our ability to respond when Coda is used inappropriately. Read more about our privacy policy at

Coda | Trust⁠

⁠

Balancing anonymity with “people” data in docs: In addition to “People” column types, Coda docs reference people in @-mentions, reactions, voting tables, comments, etc. Editors would lose this capability (and doc makers would lose the opportunity to reference collaborators or follow-up with voters, commenters, etc.) with an anonymous identity in docs.

At this time, facilitating meaningful collaboration for teams is a top priority for Coda, and so—in addition to the above—we haven’t prioritized the anonymous editing use case. If you have more input about any of these scenarios, though,

we’d love to hear it⁠

! We value input like yours to keep our perspective grounded in what makers like yourself care about.

The solution

Though you are not able to have anonymous editing for the entire Coda doc, you are able to add rows to a table and crowdsource entries anonymous through a published Coda form.

Instructions to set up

Remember you can only collect anonymous feedback/edits if you have a table. Let’s start there.

If you’re starting from scratch, you can get a head start with both a table and form by using the slash command /form . You will create the in-doc form as well as the form results table. Treat this form results table as your base.

If you already have an existing database, make a view of the table by either copy and pasting it or the slash command of /[name of your table] . You’ll see a drop down to create a new view. Go into the table options and select Form under the kebab for more options.

Customize the form by clicking Edit layout. Check out our help article

Creating forms in Coda⁠

for more details.

Make sure your form is set up for anonymous submissions by double checking the following Privacy Settings:

Allow submissions - toggled ON

Require login - toggled OFF

⁠

Publish the form by clicking on the Create link button.

⁠

Note: This is an important step! An in-doc form (the form that appears when you use the slash command of /form) is not enough to collect responses anonymously. If you want a form to work in your Coda doc, proceed to the next step.

Once you have a published form, you can incorporate its URL in two different ways to your doc:

Add a new button to open the link. Slash command /Open hyperlink and fill out the URL section.

⁠

Embed the published form link directly into the canvas (the writing surface of the doc). Paste the link directly in the canvas or write the =Embed() formula yourself. Learn more with our

Embedding content in your doc⁠

help article.

💡 Tip: If you’re finding yourself scrolling through the embedded form, set the height and width in your embed formula.

Let’s test this out!

I’ve created a sample table that will serve as my database and form results table and published a new form. Help fill it out by submitting a new response.

🚨 IMPORTANT: Remember that we want to allow those without a Coda account to contribute so make sure you’re logged out of your Coda account (or open a new private browsing session, such as incognito mode for Chrome) before proceeding!

Button route:
Open hyperlink to published form
⁠
⁠

Embedded published form route:

⁠

Check out your response in the table below. Do you see your response?

Example Survey: Favorite superhero/villain

Example Survey: Favorite superhero/villain

Hero/Villain Name

Can they fly?

Created by

Created on

Rogue

Alice Ly

9/7/2021, 1:44 PM

Jubilee

Alice Ly

9/7/2021, 1:44 PM

Storm

Alice Ly

9/7/2021, 1:44 PM

Erik Killmonger

External Form Submission

9/30/2021, 2:47 PM

Spider-man

External Form Submission

10/7/2021, 12:56 AM

Joker

External Form Submission

10/28/2021, 5:16 PM

supermario

External Form Submission

11/5/2021, 6:53 AM

asd

External Form Submission

1/4/2022, 2:51 PM

Goku

Axell Padilla

2/3/2022, 1:13 PM

Spiderman

External Form Submission

2/16/2022, 11:36 PM

ghjgghj

Isabel Benasso

3/16/2022, 3:13 PM

aasdasd

Maarten van Dijk

3/17/2022, 3:55 PM

Faculty Senate

3/31/2022, 11:44 AM

Iron man

External Form Submission

4/1/2022, 6:52 PM

test656

Natasha Klushina

4/4/2022, 5:35 PM

Dangerous Dragon

External Form Submission

4/4/2022, 5:37 PM

flying spaghetti monster

External Form Submission

4/17/2022, 6:40 AM

zdfgdfg

Elam Jaybal

5/18/2022, 9:04 AM

sfdgsdfg

Elam Jaybal

5/18/2022, 9:04 AM

test

External Form Submission

6/18/2022, 7:48 AM

Nop

External Form Submission

6/29/2022, 4:19 PM

Cicak

Hendrik Zhao

7/19/2022, 5:29 AM

cicak

Hendrik Zhao

7/19/2022, 5:30 AM

thor

shawn carey

7/26/2022, 1:04 PM

My superhero is Anne Frank.

Rosie Nguyen

7/27/2022, 7:14 PM

Starlight

Swfield Departmental

8/2/2022, 3:51 PM

External Form Submission

8/7/2022, 4:45 AM

Saitama

Aunnop Jusungnoen

8/15/2022, 2:42 AM

My Mom

Cameron Golinsky

8/30/2022, 11:12 AM

ssss

Matthew Poh

9/28/2022, 6:39 PM

dog

Brandon Moberg

10/17/2022, 10:09 AM

test

Zach Schmidt

10/18/2022, 3:58 PM

test

External Form Submission

10/18/2022, 4:05 PM

Poison Ivy

External Form Submission

10/18/2022, 4:05 PM

Spiderman!

Gabby Carcamo

10/18/2022, 4:07 PM

Spinderman

Gabby Carcamo

10/18/2022, 4:08 PM

Poison Ivy

External Form Submission

10/18/2022, 4:08 PM

se bör

Julian Sußmann

11/29/2022, 2:23 AM

Batman

Fokke Zandbergen

11/30/2022, 12:03 PM

spiderman

External Form Submission

1/8/2023, 1:53 PM

HORSEMANHORSEMANHORSEMANHORSEMANHORSEMANHORSEMAN

External Form Submission

1/8/2023, 1:53 PM

Batman

External Form Submission

1/10/2023, 5:52 PM

Batman

Mark Pacitti

1/19/2023, 8:44 PM

Tedt

External Form Submission

1/20/2023, 12:22 AM

Ffg

External Form Submission

1/21/2023, 11:48 AM

batman

Ariffudin

2/11/2023, 9:52 AM

Batman

Jigar Brahmbhatt

2/15/2023, 4:25 PM

Hulk

Jigar Brahmbhatt

2/15/2023, 4:25 PM

Test guy

External Form Submission

2/15/2023, 10:24 PM

Lynn vK

3/16/2023, 8:13 PM

iron man

Edwin Kurniawan

3/19/2023, 11:21 PM

batman

External Form Submission

3/19/2023, 11:22 PM

Edwin Kurniawan

3/21/2023, 12:42 AM

Microphone check 1,2

External Form Submission

4/11/2023, 7:32 AM

batman

External Form Submission

4/17/2023, 3:59 AM

spiderman

External Form Submission

4/17/2023, 10:48 AM

Guy

External Form Submission

4/25/2023, 7:43 PM

Ultron

Sathya Subramanian

5/4/2023, 8:59 PM

External Form Submission

5/16/2023, 3:55 AM

Indiana George

External Form Submission

5/16/2023, 3:56 AM

asd

External Form Submission

5/16/2023, 11:38 AM

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External Form Submission

5/16/2023, 11:44 AM

Testing

External Form Submission

6/5/2023, 2:18 AM

hulk

External Form Submission

6/20/2023, 10:29 PM

cat

oliver scott

6/29/2023, 8:26 AM

Thanos

External Form Submission

7/27/2023, 4:52 PM

test

External Form Submission

8/13/2023, 12:38 PM

test

External Form Submission

8/13/2023, 12:39 PM

aab

External Form Submission

8/13/2023, 12:42 PM

test

External Form Submission

8/13/2023, 12:44 PM

test

External Form Submission

8/14/2023, 2:50 PM

testtest

External Form Submission

8/14/2023, 2:58 PM

testabcd

External Form Submission

8/14/2023, 11:00 PM

yes they can

Joe Freeman

9/12/2023, 1:32 AM

ironman

External Form Submission

11/2/2023, 7:12 AM

External Form Submission

12/19/2023, 2:40 PM

Spiderman

Shaun Wallace

1/2/2024, 6:33 AM

J. Walker

Benjamin Surmi

1/24/2024, 1:12 AM

TEST ME

Benjamin Surmi

1/24/2024, 1:24 AM

spidey

External Form Submission

3/8/2024, 1:09 PM

testest

External Form Submission

3/8/2024, 1:09 PM

mother

Ziya Indi Nuril Habibah

3/25/2024, 9:17 PM

There are no rows in this table

⁠

That’s it! That’s how you use a published form to support anonymous editing/new entries to a table in your doc. This is great way to collect feedback from the general public without requiring everyone to create a Coda account (even though it’s

free to sign up⁠

Note: Since the Created by column is using a properties formula, it will list “External Form Submission” for the user without a Coda account. If you would like to collect names of those who submitted the rows, add a name column for the anonymous users to fill out.

Want to check out some published docs with more finesse? Please see these awesome examples below:

⁠

Dropbox Alumni List Connect with and hire talented ex-Dropboxers with this list. coda.io⁠

⁠

Village Halls Domesday Book 2021 A record of the good things village halls were doing to mark a century of rural community action coda.io⁠

⁠

Another note: You do not need to publish your doc to implement this solution.

FAQs

Q: How can I learn more about Coda Forms?

A: Is it too meta to answer an FAQ with a full help article on

Coda Forms FAQs⁠

? If not, click on the link to learn more.

Q: How do I make revisions to my form submission?

A: We currently do not support revisions to your submissions at this time. If you have individuals who would like to make any corrections to what they’ve submitted, have a good contact email listed. This contact will need to be an Editor of the Coda doc. They can go in and make the adjustments directly on the table.

Q: My published doc is in Edit mode but my in-doc form states “Responses won't be saved because this doc is in play mode”. What is going on?

A: Even though your published doc is set to Edit Mode, the in-doc form view will revert to Play mode for anyone who is not currently signed in to their Coda account. Since the form is a part of a doc, we do not support signed out or anonymous editing to it. In other words, if you are seeing this, you are currently signed out. Please see the instructions on how to embed the published form link instead.

Q: How do I make sure nothing else in my doc gets edited?

A: If you only want a specific table to be edited via the form, make sure that the Anyone with this link is set to Can view.

Q: When I click the create link button to publish the form nothing happens?

A: Only the doc owner will be able to create a published form. Please check in with the doc owner to do so.

Q: Can I add a new value to the lookup column dropdown?

A: You cannot add values to lookup/select lists in a form. This violates our security model of forms. Instead if you would like to collect a new value that isn’t listed, please add another text column for Other.

Q: Do I need a form view in my doc for this to work?

A: Nope! If you delete the form view, the external form is still active. Even though you deleted this view, users can still submit via the published external form. You have the option to view form or disable form.

⁠

Screen Shot 2021-09-13 at 4.48.58 PM.png

⁠

Q: I still want full doc edit access for anonymous users since adding a row to a table is too limiting. Any other workarounds?

A: Sorry, not at this time! Chat in and select the I want to submit feedback option to add your vote to our Logged out (anonymous) editing feature request (last question of the form). We’d love to hear more about your use-case!

The problem

The solution

Instructions to set up

Let’s test this out!

Button route: Open hyperlink to published form

Embedded published form route:

Example Survey: Favorite superhero/villain

FAQs

Want to print your doc?
This is not the way.