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Google Workspace
Groups
Groups such as committees, chapters, and chapter alumnae associations can communicate and collaborate using Google Groups. If you want to invite a group to an event, or share documents with a group, you can send a single email to everyone in the group.
Create a group
Required Information
Description
Group name
Name that identifies the group in lists and messages. Use these guidelines:
Names can be up to 73 characters long.
Use names that make it easy to identify the group’s purpose.
Group email
Email address used for the group. If more than one domain is displayed, select the appropriate domain from the list. Email addresses can be up to 63 characters long. This limit doesn't include the domain portion of the address, such as @gmail.com.
Some words are reserved and can't be used as email addresses. View reserved words.
If you're creating your group in a work or school account, your email address might include a suffix, such as -user-created. For example, if your group name is training, the actual email address might be training-user-created@your_domain.
Group description
Purpose of the group or how it's used. The information appears on the group’s About page. You could include information about group members, group content, an FAQ, links to related groups, and so on.
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Role Name
Description
Group members
The names or email addresses of people you want to add and assign the member role.
By default, group members have basic permissions. Depending on the organization and group settings, these permissions might include viewing and posting to conversations and viewing members. Group owners and managers can add to or limit members’ permissions. Any permissions that are set for the member role are automatically given to managers and owners.
Group managers
The names or email addresses of people you want to add and assign the manager role.
By default, managers can do everything that owners can do except:
Delete the group
Make another member an owner
Change an owner’s role or subscription settings
Group owners can set any permission to owner-only, further limiting what managers can do. However, managers always have the ability to adjust permissions to include managers.
A group can’t be a manager of another group.
Group owners
The names or email addresses of people you want to add and assign the owner role.
By default, members with the owner role have all permissions for a group. Many of these permissions can be assigned to other sets of users. Review all member and content management permissions.
Only an owner can:
Delete a group
Make another group member an owner
Change another owner’s settings
Export group messages using Google Takeout
Only group owners and managers can change a group’s settings.
For a given group, an administrator can remove some owner permissions, but not others:
Can remove—Post messages or add, invite, or approve new members
Cannot remove—View members or conversations or contact other owners
A group can’t be the owner of another group.
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Option
Description
Welcome message
A message emailed to people when they're added to the group without being invited. This option is available only if Directly add members is on.
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Add people to your group
If you're a group owner, or if you have permission to manage members, you can add people to your group in three ways:
Note: Invitations expire after 7 days, but requests to join a group never expire. You can resend invitations if they expire.
Maximum group members: A group can have unlimited members, so there’s no limit to the number of people you can invite, add directly, or approve to join a group. However, there is a limit of 500 people that can be added to a group per day.
When you add people directly, you can assign them the member, manager, or owner role.
View all members of a group
You can view all group members as well as people who have been banned from a group.
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