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Project & Risk Management Plan
Project Plan
Task
Description
Timeline
Conduct research
Gather information on existing document management systems
1 week
Define requirements
Identify the necessary features and functionalities of the system
2 weeks
Design system architecture
Develop a high-level design for the system
1 week
Develop prototype
Create a working prototype of the system
4 weeks
Test and refine prototype
Test the prototype and make any necessary improvements
2 weeks
Develop final system
Create the final version of the system
4 weeks
Implement system
Integrate the system into the company's workflow and train users
2 weeks
Maintain and update system
Regularly maintain and update the system to ensure optimal performance
Ongoing
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| Prototype development | Develop a working prototype
Risk Management Plan for Document Management System
Risk
Likelihood
Impact
Mitigation
Loss of data due to system failure
High
High
Regular backups and redundancy measures will be implemented to ensure minimal data loss in case of system failure.
Unauthorized access to sensitive documents
Medium
High
Access control measures such as user authentication and encryption will be implemented to minimize the risk of unauthorized access.
Human error leading to incorrect document management
Medium
Medium
Training and clear guidelines will be provided to all users to minimize the risk of human error.
Cybersecurity threats such as hacking or malware
Low
High
Robust cybersecurity measures such as firewalls, antivirus software, and regular security updates will be implemented to minimize the risk of cyber attacks.
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