Document Management System
Project Title
Implementing a New Document Management System
Project Description
The objective of this project is to implement a new document management system for the organization. The current system is outdated and inefficient, resulting in lost productivity and increased risk of errors. The new system will streamline document storage, retrieval, and sharing, improving overall efficiency and reducing errors.
Project Objectives
Implement a new document management system within six months Transfer all existing documents from the old system to the new system Train all employees on how to use the new system Improve overall efficiency by reducing time spent on document management tasks by 50% Reduce errors related to document storage and retrieval by 75% Project Scope
The project will include the following:
Evaluation and selection of a new document management system Configuration and customization of the new system to meet organizational needs Migration of existing documents to the new system Training of all employees on how to use the new system The project will not include the following:
Procurement of hardware or software Integration with other organizational systems Project Deliverables
New document management system implemented and fully functional All existing documents transferred to the new system Training materials and sessions provided to all employees User manuals and documentation for the new system Project Milestones
System evaluation and selection completed within one month System configuration and customization completed within two months Migration of existing documents completed within three months Employee training completed within four months System fully functional and operational within six months Project Budget
System evaluation and selection: $10,000 System configuration and customization: $50,000 Migration of existing documents: $20,000 Employee training: $15,000 Contingency reserve: $10,000 -
Project Charter