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Intro email template

Hello, dear colleagues.

Recently, we have started a new process of design process evaluation and would like you to participate in this activity. This evaluation aiming to reduce the product risks and highlight the major process gaps.

I would like you to meet [Assessor], who will help us with evaluation. It wouldn’t require a lot of your time, ~1.5h meeting, where you will be just talking about the project. [Assessor] will book sessions with suitable slots. [Assessor] will also prepare the report with list of recommendations afterwards.

Hope for your honest contribution.

Thank you very much

PS if you have any questions you can freely address them to me or [Assessor].

Invitation email template

Dear [Participant],

I hope this email finds you well. My name is [Your name], and I am assisting the Design Team with the ongoing design process assessment, which was mentioned by [Design lead] in one of his/her previous emails.

I’m scheduling this meeting to discuss a few key topics in order to gain a better understanding of the current situation. The meeting will provide an opportunity to delve into the following areas:

Business stakeholder relations

Product vision and strategy

Project opportunities and future prospects

Decision-making process

Data relations

User relations

Planning and prioritization

Design process

Delivery optimization

Design system

Design evaluation

Design team dynamics

Cross-functional collaboration

Please note that there is no need for any additional preparation on your part; this will be an informal and friendly discussion to gather insights.

I look forward to meeting with you soon to exchange ideas and explore these important aspects.

Thank you for your time.

Best regards,

[Your name]

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