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K2 in Barcelona, Oct. 12 - 15th

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K2 in Barcelona
K2 in Barcelona Retreat Overview
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K2 in Barcelona
Oct 13, 2022
Oct 15, 2022
230
140 ensuite rooms (51x singles & 89x twin rooms)
Massive onsite event space with customizable setup and decor (Great Room 2) for 230 people (October 14)
Hot and cold breakfast for 230 people for 2 days
1x lunch buffet for 230 people (October 14)
1x cocktail dinner menu for 230 located onsite (October 13)
1x private 4-course gala style dinner for 230 people with non-alcohol + wine supplement included (October 14)
TC
Teresa Caklova
NR
Nuria Ribera
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K2 in Barcelona Run of Show
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Date
Day
Start Time
End Time
What Is Happening
Location
Details
FB Needs
Equipment AV and Furniture
Branding and Signage
Status
Oct 10
1
Monday
1
Shahla, James land in BCN
Oct 12
13
Wednesday
13
9:45 AM
7:30 PM
General Registration
Grand Foyer
Check-in desk in grand foyer to hand out t-shirts, wristband, badge
Group check-in with key cards at the registration desk
3x Tables
2x Chairs
Digital screens with K2 logos

Branded table cloth

2x pull up banner
Confirmed
10:00 AM
Houston Arrivals (08:45 & 09:00)
Miami Arrival (09:10)
n/a
n/a
n/a
n/a
n/a
Confirmed
10:40 AM
Brazil Arrivals (09:40)
n/a
n/a
n/a
n/a
n/a
Confirmed
1:00 PM
VIP Arrival Heathrow (12pm)
n/a
n/a
n/a
n/a
n/a
Confirmed
3:00 PM
South Africa Arrivals (1.25pm)
Mexico Arrivals (1.45pm)
n/a
n/a
n/a
n/a
n/a
Confirmed
3:00 PM
5:00 PM
Laptop Swap
Guest room
n/a
n/a
n/a
Laptop Swap sign?
Confirmed
3:00 PM
🏨 Check-in to
n/a
n/a
n/a
n/a
Confirmed
AV Crew Meeting w/ K2 technician
n/a
n/a
n/a
Pending
5:00 PM
6:00 PM
Getting ready / Free time
n/a
n/a
n/a
n/a
n/a
Confirmed
7:20 PM
Malmo Arrives (6.20pm)
n/a
n/a
n/a
n/a
n/a
Confirmed
7:30 PM
9:30 PM
Informal dinner
Camping Mar
Reservation for 96 people
Welcome aperitif
Selection of savoury bites Olives
Cold dishes
Aubergine and cashew dip with aniseed flat bread
Flat bread with anchovies and caramelised onions
Dice salmon with soy sauce and sesame oil
Steak tartar on toasted bread Hot dishes
Spicy potatoes
Iberian ham croquettes Calamari, tartar sauce and kimchi sandwich
Buffet
Rice dish with prawns and squid
Rice dish with Calaf sausage and mushrooms
Dessert
Fruit skewers
Cake selection
Drinks
Pazito Pazo Barrantes (Albariño)
Marqués de Murrieta (Rioja) Water, soft drinks and beer
n/a
Pull up banner?
Confirmed
8:00 AM
8:00 PM
Airport check-in desk
Airport Arrivals
dimensions of stand?
In progress
Transfers
In progress
Oct 13
28
Thursday
28
7:00 AM
8:00 AM
Sunrise coffee
The beach
Morning coffee on the beach
Coffee/tea in Fire
20x towels from the hotel
Confirmed
7:00 AM
8:00 AM
5k Run around Barcelona
Lobby meet
5km
In progress
7:00 AM
8:00 AM
Yoga
Great Room Terrace
5x Still Water (1L bottle)
5x Sparkling Water (1L bottle)
20x yoga mat
Confirmed
7:00 AM
8:00 AM
Explore Barcelona on e-Bikes
Main entrance to the hotel
In progress
7:00 AM
8:00 AM
SUP
In progress
7:00 AM
10:30 AM
🥐 Breakfast at the hotel restaurant
Fire restaurant
Salt or Fire
Confirmed
9:00 AM
11:00 AM
Laptop Swap
Guest room
Confirmed
9:00 AM
5:00 PM
General Registration
Grand Foyer
Check-in desk in grand foyer to hand out t-shirts, wristband, badge
Group check-in with key cards at the registration desk
3x Tables
2x Chairs
Digital screens with K2 logos

Branded table cloth

2x pull up banner
Confirmed
9:30 AM
Dubai Arrivals (08:35).
n/a
n/a
n/a
n/a
n/a
Confirmed
10:45 AM
Dublin Arrival (09:40).
n/a
n/a
n/a
n/a
n/a
Confirmed
11:00 AM
UK Group 01 Heathrow Arrivals (09:20)
Manchester Arrival (09:45)
n/a
n/a
n/a
n/a
n/a
Confirmed
11:00 AM
1:00 PM
Fireside filming - not for all.
n/a
n/a
n/a
n/a
n/a
Confirmed
11:15 AM
Stockholm Arrivals (10:15).
n/a
n/a
n/a
n/a
n/a
Confirmed
11:30 AM
UK Group 01 Gatwick Arrivals (10:35).
n/a
n/a
n/a
n/a
n/a
Confirmed
12:00 PM
France Arrivals (11:00).
n/a
n/a
n/a
n/a
n/a
Confirmed
12:30 PM
Stansted Arrivals (11:25).
n/a
n/a
n/a
n/a
n/a
Confirmed
1:00 PM
Malmo Arrivals (12:00)
n/a
n/a
n/a
n/a
n/a
Confirmed
1:15 PM
UK Group 02 Heathrow Arrivals (12:15).
n/a
n/a
n/a
n/a
n/a
Confirmed
1:00 PM
Spain Train Arrival (12:30).
n/a
n/a
n/a
n/a
n/a
Confirmed
1:00 PM
2:30 PM
Individual Lunch
n/a
n/a
n/a
n/a
n/a
Confirmed
2:00 PM
Bristol Arrival (13:00).
n/a
n/a
n/a
n/a
n/a
Confirmed
3:00 PM
🏨 Check-in to
n/a
n/a
n/a
n/a
n/a
Confirmed
5:00 PM
6:00 PM
Getting ready/free time
n/a
n/a
n/a
n/a
n/a
Confirmed
6:00 PM
6:45 PM
👋 Official Welcome
SunDeck and Great Terrace

(Rain option: SALT)
Sun beds by the pool removed
High tables added on Sun Deck
Passed drinks and canapés
Cabanas and remaining sun beds to have towels
Additional towels to be available if needed

Food stations on the Great Terrace
Bar on the Sun Deck

Dj: Nesi
Food:
240x Live it Up F

Drinks:
240x Light Up

Cabana fridges

Slushies
AV:
1x House Dj & Sound equipment
2x hand held microphones
Blue uplighting

Add towels in Cabanas and extra ones on the side
1x Floating logo in the pool
Floating branded balls in the pool

In the cabanas:
Content on the screens
In progress
6:45 PM
8:00 PM
🍹 Cocktail Dinner
SunDeck and Great Terrace

(Rain option: SALT)
Same as above
Food:
240x Live it Up E

1x (Half charcuterie/half cheese board)

Drinks:
240x Celebrate Package

extra Virgin Passionfruit Mojito

Slushies
Same as above
Same as above
In progress
8:00 PM
12:00 AM
After dinner Drinks
SunDeck and Great Terrace

(Rain option: SALT)
Same as above

Dj: 8 - 10pm Switch Disco
Dj: 0pm - Nesi
Open Bar with a limit
8pm - 10pm K2 Dj
10pm - midnight House Dj
Same as above
In progress
8:00 AM
3:00 PM
Airport check-in desk
Airport Arrivals
In progress
Transfers
In progress
Oct 14
18
Friday
18
7:00 AM
8:00 AM
Sunrise coffee
The beach
Morning coffee on the beach
Coffee/tea in Fire
20x towels from the hotel
Confirmed
7:00 AM
8:00 AM
5k Run around Barcelona
Lobby meet
5km
In progress
7:00 AM
8:00 AM
Yoga
Great Room Terrace
5x Still Water (1L bottle)
5x Sparkling Water (1L bottle)
20x yoga mat
Confirmed
7:00 AM
8:00 AM
Explore Barcelona on e-Bikes
Main entrance to the hotel
In progress
7:00 AM
9:00 AM
🥐 Breakfast at the hotel restaurant
Fire Restaurant
FIRE
n/a
n/a
n/a
Confirmed
9:00 AM
1:00 PM
💻 Company presentation
Great Rooms + Foyer

GR3 will be used by other client but only for setup with minimal intrusion
Round stage with 2 screens, chairs in 4 semi-circles along the stage
GR 3 closed and not used (or storage)
blinds up for walk in
blinds down for start
→ replicate photo
4x Water tanks available with glassware or recyclable cups
→ replicate photo

6x microphones headsets
2x hand held
1x blue uplighting
Screens by meeting room entrance
In progress
Coffee Break AM
Great Foyer
time?
240x Wednesday AM Crave It
n/a
n/a
In progress
1:00 PM
2:00 PM
🍕 Lunch
Great Foyer
240x SANDWICHES & SALADS
COLD DISHES
‘Xantonada’ cod salad with frisée lettuce and romesco sauce (N)(FH)(G)
Greek salad with Kalamata olives and feta cheese (ML)(V) Royal quinoa tabbouleh salad with tomato and mint (VG) Veggie crisps (VG)
EXTRA: Cesar Salad

SANDWICHES
Baguette with chicken strips, Cheddar cheese, lamb’s lettuce and fresh coriander mayonnaise (G)(ML)(EG) Potato tortilla and grated tomato coca bread (V)(G)(EG) Country-style bread with crab salad, yuzu mayonnaise and mizuna shoots (G)(EG)(FH)(CR) Mini pita bread, falafel, lettuce, tomato and creamy avocado (VG)(G)(SE)

SWEET DELIGHTS
Carrot cake with cream cheese icing (ML)(N)(G)(EG)(V) Profiteroles filled with dark chocolate (ML)(N)(G)(EG)(V) Fruit salad (VG)
1x extra desert

DRINKS
DETOX drinks package:
Still and sparkling Cabreiroá mineral water Soft drinks Juices Coffee and tea
High tables
2x buffet bar
2x drinks bar
High chairs
A few sofas/lounge seating
Confirmed
2:00 PM
5:00 PM
Beach Olympics
Beach by the hotel
(Rain option: Great Rooms)
Bottled water?
Towels to be provided by the hotel
@Shahla Dowley
240 towels are not a problem, but there is a 1eur charge for cleaning and 30eur charge for each missing towel. -so we need to make sure all are returned :)

2x table for waters
Confirmed
5:00 PM
5:30 PM
Coffee Break PM
Refresh terrace
Soft drinks, coffee, tea
Individual cakes, cookies and fresh fruit
n/a
n/a
In progress
6:30 PM
7:30 PM
Pre dinner cocktails
Altitude deck

(Rain option: Great Rooms Foyer)
Dj:
Drinks:
LIGHT UP package +
Martini Spritz
Mojito
Sex On the Beach
Virgin Passionfruit Mojito
Stage
Sound and Dj (resident)
Sun beds removed
22x Round tables by 10 people
Scattered bistro tables for standing cocktails

2x hand held mics
2x large smart screen with sound to dial in + laptop + PTZ camera
Air crystal branded,
Gobo with logo over the bar
In progress
7:30 PM
8:30 PM
🍽 K2 Canteen at the hotel
Altitude deck

(Rain option: Great Rooms)
Dj:
240x KEEP IT FUN 6
240x Celebrate drinks
Tables:
black chair linen and white table linen

Decoration: Palm leaves
same as above
In progress
8:30 PM
9:00 PM
Awards ceremony over desert
Altitude deck

(Rain option: Great Rooms)
Dj:
240x KEEP IT FUN 6
240x Celebrate drinks
same as above
same as above
In progress
10:00 PM
12:00 AM
Cocktails
Altitude deck

(Rain option: Great Rooms Foyer)
Dj: Gianmarco
same as above
same as above
same as above
Confirmed
1:00 AM
After-after party
Pacha
Pacha VIP area
Confirmed
7:00 PM
Welcome speech
9:00 PM
10:00 PM
Quiz (still sit down)
Dj: Gianmarco
240x MIX drinks package for 3hrs
same as above
same as above
Confirmed
10:00 PM
11:30 PM
LED Jugglers
Altitude deck

(Rain option: Great Rooms Foyer)
Dj: Gianmarco
same as above
same as above
same as above
Confirmed
Oct 15
4
Saturday
4
7:00 AM
10:30 AM
🥐 Breakfast at the hotel restaurant
Salt or Fire
Confirmed
12:00 PM
🏨 Check-out from
Some people will need to leave their bags at reception until their flights in the evening
Confirmed
7:00 AM
8:00 AM
Sunrise coffee
The Beach
Morning coffee on the beach
Coffee/tea in Fire
towels by the hotel
Confirmed
Transfers
In progress

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