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K2 in Barcelona, Oct. 12 - 15th

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K2 in Barcelona

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K2 in Barcelona Retreat Overview

K2 in Barcelona Retreat Overview

Retreat

Retreat

From

From

To

Attendees

Attendees

Accom Details

Accom Details

Workspace Details

Workspace Details

Breakfast

Breakfast

Lunch

Lunch

Dinner

Dinner

Retreat Planner

Retreat Planner

K2 in Barcelona

Oct 13, 2022

Oct 15, 2022

230

140 ensuite rooms (51x singles & 89x twin rooms)

Massive onsite event space with customizable setup and decor (Great Room 2) for 230 people (October 14)

Hot and cold breakfast for 230 people for 2 days

1x lunch buffet for 230 people (October 14)

1x cocktail dinner menu for 230 located onsite (October 13) 1x private 4-course gala style dinner for 230 people with non-alcohol + wine supplement included (October 14)

Teresa Caklova

Nuria Ribera

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K2 in Barcelona Run of Show

K2 in Barcelona Run of Show

Date

Day

Start Time

End Time

What Is Happening

Location

Details

FB Needs

Equipment AV and Furniture

Branding and Signage

Oct 10

Monday

Shahla, James land in BCN

1:00 PM

Team meet with hotel

Oct 12

Wednesday

9:45 AM

7:30 PM

General Registration

Grand Foyer

Check-in desk in grand foyer to hand out t-shirts, wristband, badge

Group check-in with key cards at the registration desk

3x Tables

4x Chairs

Digital screens with K2 logos

Black table cloth

2x pull up banner

10:00 AM

Houston Arrivals (08:45 & 09:00)

Miami Arrival (09:10)

n/a

10:40 AM

Brazil Arrivals (09:40)

n/a

1:00 PM

VIP Arrival Heathrow (12pm)

n/a

3:00 PM

South Africa Arrivals (1.25pm)

Mexico Arrivals (1.45pm)

n/a

3:00 PM

5:00 PM

Laptop Swap

Guest room

n/a

Laptop Swap sign?

3:00 PM

🏨 Check-in to

Accommodation⁠

⁠

n/a

AV Crew Meeting w/ K2 technician

n/a

5:00 PM

6:00 PM

Getting ready / Free time

n/a

7:20 PM

Malmo Arrives (6.20pm)

n/a

7:30 PM

9:30 PM

Informal dinner

Camping Mar

Reservation for 96 people

Welcome aperitif

Selection of savoury bites Olives

Cold dishes

Aubergine and cashew dip with aniseed flat bread

Flat bread with anchovies and caramelised onions

Dice salmon with soy sauce and sesame oil

Steak tartar on toasted bread Hot dishes

Spicy potatoes

Iberian ham croquettes Calamari, tartar sauce and kimchi sandwich

Buffet

Rice dish with prawns and squid

Rice dish with Calaf sausage and mushrooms

Dessert

Fruit skewers

Cake selection

Drinks

Pazito Pazo Barrantes (Albariño)

Marqués de Murrieta (Rioja) Water, soft drinks and beer

n/a

Pull up banner?

Transfers

Oct 13

Thursday

7:00 AM

8:00 AM

Sunrise coffee

The beach

Morning coffee on the beach

Coffee/tea in Fire

20x towels from the hotel

7:00 AM

8:00 AM

5k Run around Barcelona

Lobby meet

5km

7:00 AM

8:00 AM

Yoga

Great Room Terrace

5x Still Water (1L bottle)

5x Sparkling Water (1L bottle)

20x yoga mat

A few towels

7:00 AM

8:00 AM

Explore Barcelona on e-Bikes

Main entrance to the hotel

7:00 AM

10:30 AM

🥐 Breakfast at the hotel restaurant

Fire restaurant

Salt or Fire

9:00 AM

11:00 AM

Laptop Swap

Guest room

9:00 AM

5:00 PM

General Registration

Grand Foyer

Check-in desk in grand foyer to hand out t-shirts, wristband, badge

Group check-in with key cards at the registration desk

3x Tables

2x Chairs

Digital screens with K2 logos

Branded table cloth

2x pull up banner

9:30 AM

Dubai Arrivals (08:35).

n/a

10:45 AM

Dublin Arrival (09:40).

n/a

11:00 AM

UK Group 01 Heathrow Arrivals (09:20)

Manchester Arrival (09:45)

n/a

11:00 AM

1:00 PM

Fireside filming - not for all.

n/a

11:15 AM

Stockholm Arrivals (10:15).

n/a

11:30 AM

UK Group 01 Gatwick Arrivals (10:35).

n/a

12:00 PM

France Arrivals (11:00).

n/a

12:30 PM

Stansted Arrivals (11:25).

n/a

1:00 PM

Malmo Arrivals (12:00)

n/a

1:15 PM

UK Group 02 Heathrow Arrivals (12:15).

n/a

1:00 PM

Spain Train Arrival (12:30).

n/a

1:00 PM

2:30 PM

Individual Lunch

n/a

2:00 PM

Bristol Arrival (13:00).

n/a

3:00 PM

🏨 Check-in to

Accommodation⁠

⁠

n/a

5:00 PM

6:00 PM

Getting ready/free time

n/a

6:00 PM

6:45 PM

👋 Official Welcome

SunDeck and Great Terrace

(Rain option: SALT)

Sun beds by the pool removed

High tables added on Sun Deck

Passed drinks and canapés

Cabanas and remaining sun beds to have towels

Additional towels to be available if needed

Food stations on the Great Terrace

Bar on the Sun Deck

Dj: Nesi

Food:

240x Live it Up F

Drinks:

240x Light Up

Slushies

AV:

1x House Dj & Sound equipment

2x hand held microphones

Blue uplighting

Add towels in Cabanas and extra ones on the side

Floating branded balls in the pool

In the cabanas:

Content on the screens

6:45 PM

8:15 PM

🍹 Cocktail Dinner

SunDeck and Great Terrace

(Rain option: SALT)

Same as above

Food:

240x Live it Up E

1x (Half charcuterie/half cheese board)

Drinks:

240x Celebrate Package

extra Virgin Passionfruit Mojito

Slushies

Same as above

8:15 PM

11:00 PM

After dinner Drinks

SunDeck and Great Terrace

(Rain option: SALT)

Same as above

Dj: 8 - 10pm Switch Disco

Dj: 10 - 11pm - Nesi

Open Bar MIX

8 – 10PM -> 240 pax

10 – 11PM -> 190 pax

8pm - 10pm K2 Dj

10pm - 11pm House Dj

Same as above

Transfers

7:00 AM

8:00 AM

Bodyweight workout on the beach

GPS: 41.369787, 2.189277 Google: 959Q+WM Barcelona

Workout will consist of:

warm up

dynamic workout/ core exercises.

main set with team and partner exercices included, to stimulate team building and interaction.

group games

cool down/ stretching

Contact number on the day: +34 657 40 50 88

n/a

3:00 PM

5:30 PM

Sun Deck & Great Terrace setup

4pm AV setup starts

Oct 14

Friday

7:00 AM

8:00 AM

Sunrise coffee

The beach

Morning coffee on the beach

Coffee/tea in Fire

20x towels from the hotel

7:00 AM

8:00 AM

5k Run around Barcelona

Main entrance to the hotel

5km

n/a

7:00 AM

8:00 AM

Yoga

Great Room Terrace

5x Still Water (1L bottle)

5x Sparkling Water (1L bottle)

20x yoga mat

7:00 AM

8:00 AM

Explore Barcelona on e-Bikes

Main entrance to the hotel

n/a

7:00 AM

9:00 AM

🥐 Breakfast at the hotel restaurant

Fire Restaurant

FIRE

n/a

9:00 AM

1:00 PM

💻 Company presentation

Great Rooms + Foyer

GR3 will be used by other client but only for setup with minimal intrusion

Round stage with 2 screens, chairs in 4 semi-circles along the stage GR 3 closed and not used (or storage) blinds up for walk in blinds down for start → replicate photo

4x Water tanks available with glassware or recyclable cups

→ replicate photo

6x microphones headsets

2x hand held

1x blue uplighting

Screens by meeting room entrance

11:15 AM

11:45 AM

Coffee Break AM

Great Foyer

240x Wednesday AM Crave It

n/a

1:00 PM

2:00 PM

🍕 Lunch

Great Foyer

240x SANDWICHES & SALADS

COLD DISHES

‘Xantonada’ cod salad with frisée lettuce and romesco sauce (N)(FH)(G)

Greek salad with Kalamata olives and feta cheese (ML)(V) Royal quinoa tabbouleh salad with tomato and mint (VG) Veggie crisps (VG)

EXTRA: Cesar Salad

SANDWICHES

Baguette with chicken strips, Cheddar cheese, lamb’s lettuce and fresh coriander mayonnaise (G)(ML)(EG) Potato tortilla and grated tomato coca bread (V)(G)(EG) Country-style bread with crab salad, yuzu mayonnaise and mizuna shoots (G)(EG)(FH)(CR) Mini pita bread, falafel, lettuce, tomato and creamy avocado (VG)(G)(SE)

SWEET DELIGHTS

Carrot cake with cream cheese icing (ML)(N)(G)(EG)(V) Profiteroles filled with dark chocolate (ML)(N)(G)(EG)(V) Fruit salad (VG)

1x extra desert

DRINKS

DETOX drinks package:

Still and sparkling Cabreiroá mineral water Soft drinks Juices Coffee and tea

High tables

2x buffet bar

2x drinks bar

High chairs

A few sofas/lounge seating

2:00 PM

5:00 PM

Beach Olympics

Beach by the hotel

(Rain option: Great Rooms)

Bottled water?

Towels to be provided by the hotel

n/a

5:00 PM

5:30 PM

Coffee Break PM

Refresh terrace

240x Friday PM

n/a

6:30 PM

7:30 PM

Pre dinner cocktails

Altitude deck

(Rain option: Great Rooms Foyer)

Dj:

Luis Del Villar⁠

⁠

Drinks:

LIGHT UP package +

Martini Spritz

Mojito

Sex On the Beach

Virgin Passionfruit Mojito

Stage

Sound and Dj (resident)

Sun beds removed

22x Round tables by 10 people

Scattered bistro tables for standing cocktails

2x Stands for table plan

2x hand held mics

2x large smart screen with sound to dial in + laptop + PTZ camera

Air crystal branded,

Gobo with logo over the bar

7:30 PM

8:30 PM

🍽 K2 Canteen at the hotel

Altitude deck

(Rain option: Great Rooms)

Dj:

Luis Del Villar⁠

⁠

240x KEEP IT FUN 6 240x Celebrate drinks

Tables:

black chair linen and white table linen

Centrepieces with palm leaves

same as above

8:30 PM

9:00 PM

Awards ceremony over desert

Altitude deck

(Rain option: Great Rooms)

Dj:

Luis Del Villar⁠

⁠

240x KEEP IT FUN 6 240x Celebrate drinks

same as above

10:00 PM

11:00 PM

Cocktails

Altitude deck

(Rain option: Great Rooms Foyer)

Dj: Gianmarco

same as above

12:00 AM

After-after party

Pacha

Pacha VIP area

7:00 PM

7:15 PM

Welcome speech

Altitude deck

(Rain option: Great Rooms Foyer)

Dj:

Luis Del Villar⁠

⁠

same as above

9:00 PM

10:00 PM

Quiz (still sit down)

Altitude deck

(Rain option: Great Rooms)

Dj: Gianmarco

240x MIX drinks package for 3hrs

same as above

6:30 PM

11:00 PM

LED Jugglers

Altitude deck

(Rain option: Great Rooms Foyer)

6:30pm 1st set

9.15pm 2nd set

10.15 final set

same as above

7:00 AM

8:00 AM

Bodyweight workout on the beach

GPS: 41.369787, 2.189277 Google: 959Q+WM Barcelona

Workout will consist of:

warm up

dynamic workout/ core exercises.

main set with team and partner exercices included, to stimulate team building and interaction.

group games

cool down/ stretching

Contact number on the day: +34 657 40 50 88

n/a

7:30 AM

Tech check

Great rooms

Oct 15

Saturday

7:00 AM

10:30 AM

🥐 Breakfast at the hotel restaurant

Salt or Fire

12:00 PM

🏨 Check-out from

Accommodation⁠

⁠

Some people will need to leave their bags at reception until their flights in the evening

7:00 AM

8:00 AM

Sunrise coffee

The Beach

Morning coffee on the beach

Coffee/tea in Fire

towels by the hotel

Transfers

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