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Speech-to-Text (STT)
Real-Time Speech-to-Text Transcription in the Recruiting Process
Real-time Speech-to-Text (STT) transcription tools are transforming the recruitment process by enabling recruiters and hiring managers to accurately document candidate interactions instantly. These tools decrease bias, enhance clarity, consistency, and compliance, significantly reducing the administrative burden of note-taking, allowing for deeper, more focused candidate engagement.
Consent Requirements by State
Consent Type
States
One-Party Consent
Alabama, Alaska, Arizona, Arkansas, Colorado, Connecticut (in-person), District of Columbia, Georgia, Hawaii (unless recording in a private place), Idaho, Illinois (electronic), Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Michigan*, Minnesota, Mississippi, Missouri, Nebraska, Nevada*, New Jersey, New Mexico, New York, North Carolina, North Dakota, Ohio, Oklahoma, Oregon (electronic), Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, West Virginia, Wisconsin, Wyoming
All-Party Consent
California, Connecticut (electronic), Delaware, Florida, Hawaii (recording in private places), Illinois (in-person), Maryland, Massachusetts, Michigan* (some interpretations), Montana, Nevada*, New Hampshire, Oregon (in-person), Pennsylvania, Washington
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*Note: Michigan and Nevada have complexities; always verify specifics.
Standard Consent Statement
To ensure compliance across all jurisdictions, recruiters should use the following consent statement before every call, regardless of the consent state:
"To make sure I capture all of our conversation instead of me furiously scribbling notes I’m recording our chat OK?"
Note: I’ve used StT for a while now, have always received consent, obviating any legal/HR concerns, and have never had an HM, Candidate or Debrief attendants say no. They never adjusted their answers, attitude or level of comfort during the discussion as a result and I receive all of the actionable data. Is it full proof? Almost, AI has gotten to the point where it even handles very thick accents and speech patterns with almost flawless accuracy... much more accurately than I can. The biggest benefit? I can conduct these sessions wholly focused on my guest(s), providing a richer and warmer experience, without looking at a pen and tablet every 10 seconds.
Top Speech-to-Text Vendors
Product
Rank
Description & Capabilities
Daily Transcription Limit
Pricing Plans
1️⃣
GDPR compliant. Real-time transcription, AI-powered summaries, speaker recognition, non-invasive integration with popular recruiting software (Zoom, Teams, ATS).
Unlimited meetings
Pro: $18/month, Business: $29/user/month
2️⃣
High-accuracy, real-time and batch transcription, speaker diarization, API integration, robust security for enterprise-level compliance.
Unlimited (pay per use)
Pay-as-you-go: $0.035/minute transcription
🔟 ⚠️
Real-time transcription, speaker identification, keyword extraction, searchable notes, collaborative sharing. Invasive in it’s approach to reaching out to your companies contacts and advertising their service as well as ‘auto-joining’ zoom, etc. calls if they are scheduled. Shows up as ‘otter.ai’ as a guest in the conference call. Recommendation...please stay away from this high-performing yet invasive product.
4 hours/day (Pro)
Pro: $16.99/month, Business: $30/user/month
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