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Capacity: Does the space match your expected attendance?Contact: Who is your venue point person?AV setup: Projector, screen, and amplified sound available?Accessibility: ADA-compliant seating, restrooms, ramps, etc.Notes: Any special considerations (outdoor permits, weather backup, power needs)?Whenever possible, choose a venue with built-in projector and sound.Always prioritize accessibility.If outdoors, secure permits and confirm backup plans in case of weather.
Faith groupsStudent organizationsLocal nonprofits or advocacy groupsLibraries or cultural centersCivic groups and community leadersScreenings must be free and open to the public.Fundraising activities tied to the screening are not permitted.
⬜ ADA-compliant seating and restrooms available⬜ Captions on the film enabled (captioned version provided)⬜ Interpreters secured if needed⬜ Childcare or family-friendly setup considered⬜ Quiet space available for those who may need it
Planning Your Screening
Welcome! This page walks you through everything you need to plan your screening of The Alabama Solution. Use the checklist below to track your progress and click into resources as you go.
🧠 Why This Matters
Every successful screening depends on small but essential details.
When the room is too bright, the audience disconnects.
When the sound cuts out or the file won’t play, the full impact of the story is compromised.
This checklist ensures each host has confirmed space, tech, registration, and communications so audiences can experience the film as intended — powerfully, smoothly, and professionally.
✅ Readiness & Tech Checklist
Task
Role
Timing
Notes
Confirm partners / co-hosts
Partnerships
4 weeks before
Identify local groups supporting or co-hosting. They can help you with logistics, identifying panelists, securing resources, and with promoting the event
Implement promo plan (invites / graphics)
Promotion
3–4 weeks before
Confirm invitations sent and graphics shared.
Registration link / sign up form created and working.
Promotion
3 weeks before
Test RSVP or Eventbrite form; link must load correctly.
Social media posts scheduled / live
Promotion
2 weeks before
Verify campaign tags and handles used correctly.
Flyers / posters printed or distributed
Promotion
2 weeks before
Optional physical outreach.
Confirm AV equipment (projector, speakers, laptop, cables)
Tech
2 weeks before
Verify all required items available on-site.
Download film file or confirm screening link access
Tech
1 week before
Ensure video file or streaming link is downloaded, tested, and backed up.
Test screening link with full AV setup in actual screening location
Tech
1 week before
🔴 Critical: Test picture, sound, and transitions in the event space.
Confirm room lighting (can be fully darkened)
Tech
1 week before
Check curtains, switches, or alternate spaces if needed.
Confirm on-site tech support or backup plan
Tech
1 week before
Assign a contact person for troubleshooting.
Confirm volunteers / staff
Staffing
1 week before
Assign greeters, discussion facilitator, tech helper.
Final reminders to audience
Promotion
2–3 days before
Send reminder email / social post with event details.
Photo & reporting plan ready
Staffing
Before event
Assign who’s capturing photos and uploading them.
Post-screening feedback link prepared
Follow-Up
Before event
Confirm QR code or form link works.
Thank-you emails / posts planned
Follow-Up
After event
Draft ahead so you can send promptly.
There are no rows in this table
🏛 Venue Planning
Choose a venue that can comfortably host your audience and provide the right technical setup.
What to confirm:
Venue tips:
🤝 Partnerships & Co-Hosts
Strong screenings often have strong partners. Think about who in your community can help bring people to your event.
Potential partners include:
Be clear with each partner about their role (promotion, providing volunteers, offering space, etc.). Confirm their commitment early.
⚠️ Please note:
🧑🤝🧑 Accessibility Checklist
Make sure your event is welcoming and inclusive:
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