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Hiring and Training a VA
Hiring and Training a VA
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Delegation Roadmap

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Delegation is one of the most powerful skills a manager can develop. Done well, it creates clarity, builds trust, and frees up leadership to focus on the work that only they can do. Done poorly, it leads to confusion, micromanagement, and frustration on both sides.
The Delegation Roadmap is your guide for knowing:
What to delegate – tasks and responsibilities that others can handle.
Who to delegate to – the right team member based on role, skillset, and capacity.
How much authority to give – from simple task execution to full decision-making power.
When to step in – understanding checkpoints and escalation paths.

Why this roadmap matters:

It ensures consistency: everyone knows who owns what.
It promotes accountability: delegation isn’t “dumping” work — ownership stays clear.
It creates growth opportunities: team members gain new skills by stepping into greater responsibility.
It reduces bottlenecks: managers aren’t stuck doing tasks that can (and should) live elsewhere.

How to use the table:

Review the roadmap regularly with your team so responsibilities stay visible.
Use it as a training tool when onboarding new managers or staff.
Update it as your organization evolves — delegation isn’t “set it and forget it.”
Think of the Delegation Roadmap as both a map and a mirror:
A map that shows you where responsibility flows.
A mirror that reflects back whether you’re actually letting go of tasks you should.
Example Delegation Table
Task Name
Frequency
Who Does It Now
Can Delegate to VA?
Respond to guest messages
Approve vendor work orders
Check calendar for gaps
Approve cleans/invoices
Pull staffing hours report
Respond to reviews
There are no rows in this table
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💡 Instruction for students: Fill this table with everything you currently do in your STR business. Mark “Y” for anything a VA could take over. This will become your delegation roadmap.

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