1. Pre-planning
Discuss budget and sponsorship/ partnership agreement Explore themes and outline panels and speakers Explore options/ quotes for venue 2. Planning
(Milestone: 08 weeks to event)
Define panel session order Contact stakeholders & speakers Decide channels and targets Identify partners to support on promotion Decide with event partners which Eventbrite/ registration platform to use 3. Production and Promotion
(Milestone: 06 weeks to event)
Confirm speakers and ask for profiles/ bios Meet with speakers to go over agenda/ presentations Run through questions with panelists: Come up with titles for session Outline presentation sequence and duration Create calendar event and add speakers Decide on key stakeholders from ecosystem Create event in Eventbrite Awareness campaign (Milestone: 06 weeks to event) Activation campaign (Milestone 04 weeks to event) Catering: go over meal options and get quote Decide location of sessions, registration and/or network 4. Pre-event
(01 week to event)
Reminder email to attendees (2 days to event) Send joining instructions to attendees (24hrs to event) Create feedback survey (Tally) Create QR code for survey (QRCodeMonkey) Send joining details to speakers Collate slides for presentations Nail down the presentation start and finish times Discuss layout arrangement for the day Collect banners IAWM/ WMIP Confirm final catering numbers
