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How to Import PST Files into Outlook 365 in Easy Steps?

In this guide, you will learn how to import or migrate from PST files to Outlook 365 (Exchange Online) mailbox. Our step-by-step guide simplifies the import process from PST to Outlook 365 online with ease. Let's get started.
Last edited 30 seconds ago by Pradeep katiyar
All Outlook users are well versed with Outlook’s data storage files, i.e. OST and PST. PST files can be added to any Outlook version and can be opened. PST file is the preferred format to store the email data as PST are easy to access, port, and secure. Numerous users need to import PST files in Outlook 365 for their own reasons; however, these reasons are common.
If you have the same need to import PST to Outlook 365, this blog provides a proper solution. Read the complete blog and import PST to Outlook online.

Why Users Want to Import PST File in Outlook Online?

Every user has their own need and requirements to import .pst to Outlook 365, which may differ for everyone. Still, there are some common reasons behind it:
Outlook 365/Office 365 offers cloud-based software as a service that allows users to access it from anywhere, anytime.
Users get multiple services/applications in a single subscription. E.g. Outlook, Skype for Business, Teams, SharePoint, OneDrive, and others.
There is no downtime as it always remains updated.
Being a Microsoft product, it has better security and technical support for any assistance.

How to Import PST Files in Outlook 365?

Everyone searches for a free and effective method, but no method fulfills both conditions of free and effective. However, we have the manual method, but not a satisfactory one. Let’s have a look:

Manual Method: Using Azure AzCopy

Login to Microsoft Admin Centre (Microsoft Purview).
In the left pane is an option for " Data Lifecycle Management", Click it.
Microsoft 365>>Import.
Click the add button (+) and create a new import job.
Give a name to the job and click Next.
Now, you will get two options: 1) Upload Your Data or 2) Ship a hard drive to one of our physical locations. Go with the first option.
You will be prompted to the Import Data page, where you have to upload the PST file to the SAS URL using the Azure AzCopy Tool.
Now choose a CSV file to map and click the Next.
By following the above-given steps, you can import PST in Outlook 365.

But, Why Professionals Don’t Go with the Manual Way?

The manual way comes free but is not free from the demerits and disadvantages. Some of them are:
It is very technical and hence asks for technical hands. If you are not technically enriched, then don’t try.
Consumes a lot of time and still doesn’t guarantee a successful import.
It could risk the data if there are any wrong steps; and chances of human error.
No advanced options like filtering, folder mapping, email translation, et cetera.
Have to restart the process if it gets interrupted due to any issue like network.

Professional Way to Import PST to Outlook 365:

No professional wants to struggle with the complexity and technicalities of the manual ways hence needed a simple and effective way. To answer this need of users, Shoviv Software has developed an expert utility called . This utility has a lot to offer, and some of its highlighted features are:
Users can add multiple PST/OST files to import to Outlook 365. It can also add corrupt PST files and repair and import them.
There is no restriction on the size of the PST file. It migrates all PST files in a very timely manner.
Along with migrating to Office 365, it also offers migrating to Live Exchange and Outlook PST.
There are filter options: message class filter and message date filter.
Facilities like Folder Mapping and Email Translation are also available.
It also offers saving email items in MSG, EML, RTF, vCard, HTML, and Cal file formats.
A free demo version of Shoviv PST to Office 365 Migration Tool is also available. It allows to process the first fifty items per folder.

How to Import PST File in Outlook 365 Professionally?

Install and open the Shoviv PST to Office 365 Migration Tool.
Import pst to outlook 365-image1.png
Now, click the Add button and add the PST file using the search or add option.
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Here, you can have a data preview under the Source List.
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By making a right-click or from the ribbon bar, select Office 365. You can also select it from the ribbon bar.
Now, check/uncheck the subfolders and click Next.
Import pst to outlook 365-image4.png
Select the “Fetch all Mailboxes from Outlook Profile” option and connect with Office 365.
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The Next option is to map the PST file with the Target Mailbox.
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You will be prompted to the filter page, where users can apply the filter based on the message class and date. By clicking the Advance Option, you can also map the folders and do email translation.
Import pst to outlook 365-image7.png
Finally, click OK, and import PST to Office 365 will start.
Import pst to outlook 365-image8.png

Gist of the Blog:

If you want to know how to import PST to Outlook online, this blog has explained the complete process from the reasons for importing to the manual method and then the professional way. The professional software (Shoviv PST to Office 365) Migration Tool offers a free demo version to evaluate its working. Users also get free technical support with the Shoviv Software.
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