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How to Convert MBOX to MSG File Format in Easy Steps?

In this guide, we will know the safest and easy way to perform email conversion from an entire MBOX mailbox to individual MSG file format. Read this detailed guide and know why convert MBOX and which is the ideal methods for this conversion.
Last edited 49 days ago by Pradeep katiyar
Converting MBOX files to MSG format involves transferring email data from one file format to another. MBOX is a common file format used by various email clients, while MSG is the native file format for Outlook. Converting MBOX to MSG is often necessary when migrating email data from a non-Outlook email client to Outlook.

Why Convert an MBOX File into MSG Format?

In the world of digitalization and email communication, not all formats are created equal. If you're working with MBOX files, you might be wondering, "Why should I convert them to MSG format?" Here's why this conversion can unlock a treasure trove of benefits and boost your email productivity:

Breaking Free from Platform Restrictions:

Outlook Compatibility: MSG files, unlike MBOX files, are compatible with Outlook email clients. This means you can access your emails without converting them to Outlook native PST format.
Seamless Sharing: Easily share individual emails with colleagues or clients without exporting entire MBOX files, streamlining collaboration and communication.
Archiving Efficiency: Create compact archives of important emails for long-term storage and retrieval, saving valuable storage space.

Enhancing Organization and Search:

Organize with Precision: Separate valuable emails into individual MSG files, allowing for meticulous sorting and categorization.
Lightning-Fast Search: Locate specific emails with ease, thanks to Outlook's robust search functionality that excels with MSG files.
Effortless Grouping: Easily group related emails together, creating a more intuitive and organized email experience.

Protecting Your Email Legacy:

Preserve Data Integrity: The conversion process safeguards email content, attachments, formatting, metadata, and folder structure, ensuring your valuable information remains intact.
Secure Backup Solutions: Back up individual emails as MSG files, providing an added layer of protection against data loss or corruption.

Legal and Compliance Considerations:

eDiscovery Compliance: MSG format often aligns better with legal and compliance requirements for email discovery and preservation, simplifying the process of producing specific emails for legal proceedings.

Unleashing Advanced Features:

Unlock Outlook's Full Potential: Converted MSG files grant access to Outlook's extensive features, including rules, categories, flags, and advanced search options, empowering you to manage your emails with precision.

Methods for Converting MBOX to MSG:

There are two main methods for converting MBOX to MSG files. First is Automated software solution to export MBOX file in to MSG in Batch and the second method is exporting emails for from MBOX supported email clients to EML file format and then drag and drop EML files into Outlook folder.

1. Using a Dedicated MBOX to MSG Converter Tool:

Several third-party software tools are specifically designed to convert MBOX files to MSG format. These tools typically offer a user-friendly interface and provide various options for customizing the conversion process. Shoviv MBOX Converter stands out as a powerful and user-friendly solution for converting MBOX files to MSG format. Here's a comprehensive guide to using it:
1. Download and Install Shoviv MBOX Converter:
Visit the Shoviv website and download the software.
Choose the appropriate version based on your operating system (Windows or Mac).
Follow the on-screen instructions to complete the installation process.
2. Launch the Software and Add MBOX Files:
Open the Shoviv MBOX Converter.
Click the "Add File" or "Add Folder" button to choose the MBOX files you want to convert.
You can browse through your directory or drag and drop the files directly onto the interface.
3. Configure Conversion Settings (Optional):
Select the desired destination folder where you want the converted MSG files to be saved.
You can choose an existing folder or create a new one specifically for the converted files.
Explore advanced options like:
Splitting large MSG files: Avoids compatibility issues with certain email clients.
Preserving folder structure: Maintains the original organization of your MBOX folders within the converted MSG files.
Filtering specific emails: Convert only a subset of emails within the MBOX file based on keywords, dates, or senders.
4. Initiate the Conversion:
Once you're satisfied with the settings, click the "Export" button.
The conversion process will begin, and you can monitor its progress through a progress bar and detailed log.
5. Verify Converted MSG Files:
Upon completion, locate the specified destination folder to access the converted MSG files.
Open Outlook or your preferred email client and confirm that the emails have been successfully imported and converted to MSG format.
Additional Tips:
Take advantage of the free trial version before purchasing the full software to test its functionality with your specific MBOX files.
Shoviv offers detailed documentation and video tutorials on their website for further guidance.
If you encounter any technical issues during the conversion process, contact Shoviv's customer support for assistance.

5 Steps to Convert MBOX to MSG Files – A Recommended Way:

Run MBOX Converter Tool in Your System.
Add Your ‘MBOX File’ and Preview Mailbox.
Choose ‘Export to MSG’ From Export Option.
Select the ‘Target Location’ to save MSG files.
Press ‘Export’ to start the conversion process.

2. Using Manual Conversion Techniques:

While dedicated MBOX to MSG converter tools offer convenience, you can also convert MBOX files to MSG format manually using a combination of email clients and file manipulation techniques. This method may require more technical expertise and may not be suitable for large-scale conversions.

A) Export In EML and Import in Outlook:

If you have MBOX supported email client then, you can export each email message in .eml file format. After that import EML file into Outlook folder (either copy or paste or just drag and drop to folder). Once your email import in outlook folder. Open your Outlook App and right click on the email and save as the email as MSG file format.

Steps to Save MBOX as a MSG file Format:

Open Thunderbird, choose the emails you want to export. You can select individual emails or entire folders.
Right-click on the selected emails and select "Save As."
In the "Save As" dialog box, ensure "EML (Thunderbird)" is selected as the file format.
Choose a location to save the exported EML files and click "Save."
Launch MS Outlook.
Navigate to the folder containing the exported EML files in Windows Explorer.
Select the desired EML files and drag them directly into the desired Outlook folder (e.g., Inbox, Sent Items)
After importing EML files, Select your desired email within outlook.
Right click on the email and save as .MSG file.
Alternatively, if you want to convert all emails at once in MSG format then consider .

Conclusion:

converting MBOX files to MSG format is essential when migrating email data from a non-Outlook email client to Outlook. Dedicated MBOX to MSG converter tools offer a convenient and efficient solution, while manual conversion techniques provide more flexibility but may require more technical expertise.

Frequently Asked Question and Answers regarding MBOX to MSG Conversion:

1.

An MBOX file is a standardized format used to store multiple email messages in a single file. It contains concatenated emails, each separated by a unique marker.

2. What is an MSG file?

An MSG file is a format used by Microsoft Outlook to store a single email message, including its attachments and other metadata. It typically represents an individual email.

3. Why would I need to convert MBOX to MSG?

Converting MBOX to MSG can be necessary when migrating emails from applications like Thunderbird, Apple Mail, or other email clients to Microsoft Outlook, which primarily uses the MSG format.

4. How can I convert MBOX to MSG?

There are various methods to convert MBOX to MSG:
Manual Method: Forward emails from MBOX-supported email clients to Outlook and save them as MSG.
Third-party Tools: Use specialized software like converters or dedicated utilities designed for MBOX to MSG conversion.

5. Are there any free tools available for MBOX to MSG conversion?

Yes, some free tools are available online, but they may have limitations on features, file size, or batch conversions. However, many reliable paid tools offer a trial version or free limited-use versions.

6. Can I preserve attachments during the MBOX to MSG conversion process?

Yes, reputable conversion tools or methods usually preserve attachments during the conversion process. Ensure you use reliable software to maintain the integrity of attachments.

7. Are there any risks involved in converting MBOX to MSG?

While the conversion itself doesn't pose significant risks, using unreliable or untrusted software might lead to data corruption or loss. Always backup your MBOX files before attempting any conversion.

8. Will the folder structure be preserved after converting MBOX to MSG?

Folder structure preservation depends on the method or tool used for conversion. Reputable conversion tools often retain the folder hierarchy, maintaining the organization of emails in the MSG format.

9. Can I convert MBOX files to MSG without installing additional software?

Yes, some email clients, such as Mozilla Thunderbird, have the capability to export emails as MSG files without requiring third-party software.

10. Are there any limitations in the MSG format compared to MBOX?

MSG files are primarily associated with Microsoft Outlook, which might limit their compatibility with other email clients compared to MBOX. Additionally, MSG is a single email format, unlike MBOX, which can store multiple emails within one file.

11. Can Its works if I change the .eml extension with .msg?

Changing the file extension from ".eml" to ".msg" doesn't automatically convert the file format or content. While both ".eml" and ".msg" are email file formats, they are used by different email clients and have different structures.
Outlook generally supports the ".msg" format natively, and changing the extension might not directly convert the file to a valid ".msg" file that Outlook can read. ".msg" files contain specific metadata and formatting that might not be present in an ".eml" file.
To properly convert an ".eml" file to a format compatible with Outlook (.msg), you'll need to use a conversion tool or method designed to convert between these formats. Simply renaming the file extension won't suffice for proper conversion or compatibility with Outlook.

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