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Proposal for AI Translation Website

Submitted by: RunProf LLC ​Date: 07/05/2025

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1. Project Overview

RunProf is pleased to present this proposal for the development of a multilingual translation platform with a custom AI-powered translation model hosted on Google Cloud. The platform will enable seamless translation services for various content types, including chat messages, PDFs, and images. The translation model will be fine-tuned for the client’s needs and integrated via a robust API.
The platform will feature a modern user interface built in Nuxt.js, with real-time translation, easy file uploads (for PDF and images), and secure cloud-based model hosting.
⁠

2. Scope of Work

2.1 Functional Modules

Real-time Chat Translation
User authentication via Firebase.
Source and target language selection.
Instant translation of messages in real-time.
Display both original and translated messages in the chat interface.
PDF Translation
Upload PDF files.
Extract text content and translate it.
Reconstruct the translated PDF and allow users to download it.
Image Translation (OCR)
Upload images for text extraction via OCR.
Translate extracted text.
Show the translated result overlayed on the original image.
Custom Translation Model
AI-based translation using a fine-tuned model hosted on Google Cloud (Cloud Run or Vertex AI).
API endpoint to receive text, process it, and return translations.
Support for a variety of languages.
User Account Management
Secure user registration and login with email/password or third-party OAuth.
Personal data management and account settings.
Push Notifications
Notification for successful translations, updates, or new features.

2.2 Technical Stack

Frontend: Nuxt.js 3, Tailwind CSS
Backend: FastAPI (Python) with Hugging Face Transformers
Translation Model: mBART, NLLB, MarianMT (customized)
Cloud Hosting: Google Cloud (Cloud Run or Vertex AI)
OCR: Tesseract.js or Google Vision API
Storage: Google Cloud Storage
Authentication: Firebase Auth (JWT-based)
Languages Supported: English, Arabic, and others as needed
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3. Deliverables

Production-ready web platform built with Nuxt.js
Fully functional translation model hosted on Google Cloud
Complete API for translation services
Full source code with detailed documentation
User and developer manuals
PDF translation feature
Image translation feature with OCR
Integration with Firebase for authentication and push notifications
Deployment support to Google Cloud, Firebase, and other services
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4. Project Timeline (6 Months)

The total duration of the project is estimated to be 6 months (24 weeks). The phases are outlined below, including a buffer for any unexpected changes or refinements.

Phase 1: UI/UX Design (Weeks 1–3)

Design the full user interface for the platform in both English (LTR) and Arabic (RTL).
Deliver clickable mockups for desktop and mobile views.
Review and finalize the design based on client feedback.

Phase 2: Custom Translation Model Development (Weeks 4–9)

Fine-tune and train a multilingual AI translation model using selected datasets.
Validate translation quality and improve results based on client-specific examples.
Host the model on Google Cloud (Cloud Run or Vertex AI) for scalable access.

Phase 3: Backend API Integration and Testing (Weeks 10–13)

Develop FastAPI-based backend.
Build and test API endpoints for chat, file, and OCR translation.
Connect frontend components to the backend.

Phase 4: OCR & PDF Translation Features (Weeks 14–17)

Implement PDF upload, parsing, translation, and reconstruction.
Add OCR for image translation using Tesseract.js or Google Vision API.
Overlay translated text on image previews.

Phase 5: Final Testing, Bug Fixes, and Optimization (Weeks 18–20)

Conduct internal QA testing on all modules.
Optimize performance, handle edge cases, and fix bugs.
Gather final feedback from client and apply necessary revisions.

Phase 6: Deployment and Final Handover (Weeks 21–22)

Deploy full application to Google Cloud and Firebase.
Set up monitoring, access roles, and analytics.
Provide training, walkthroughs, and final documentation.

Phase 7: Buffer/Delay Management (Weeks 23–24)

Reserved for client-requested changes, unexpected blockers, or refinements.
Used only if needed—otherwise, project wraps in Week 22.
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5. Payment Terms

Total Cost: 1,000,000 EGP Payment will be divided across the following milestones:
Table 3
Upon Contract Signing
Project kickoff, initial setup
20%
200,000
After Phase 1 Completion
UI/UX Design approval
Mid Phase 2
3 weeks into custom model development
After Phase 2 Completion
Model delivered and validated
After Phase 3 Completion
Backend API development and testing
After Phase 4 Completion
OCR & PDF translation modules ready
After Phase 5 Completion
QA, optimization and client review complete
Upon Final Delivery
Deployment, documentation, and training done
There are no rows in this table
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Total: 100% | 1,000,000 EGP All payments must be made via bank transfer. Invoices will be issued at each milestone.
⁠

6. Security & Compliance

Data Protection: All data in transit will be encrypted using SSL/TLS.
Authentication: Secure, token-based access using Firebase Auth.
Compliance: Implementation will adhere to best practices for security, data privacy, and cloud infrastructure.
Localization: Full support for Arabic (RTL) and English (LTR) interfaces.
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7. Warranty & Support

Warranty Period: 6 months post-delivery, covering:
Bug fixes
Performance optimizations
Technical support for deployment and usage issues
Optional: Ongoing maintenance and update plans available on request.
⁠

8. Annual Maintenance & Support

In addition to the included 6-month warranty, we offer an optional annual maintenance and support contract, which includes:
Ongoing bug fixes and system monitoring
Server and infrastructure support
Regular system updates and feature enhancements
Performance optimization and security patches
Language model updates if applicable
Priority email and ticket support

Maintenance Fee Structure

The annual maintenance contract is billed as a percentage of the original project cost (1,000,000 EGP) and increases annually to reflect added system complexity, inflation, and evolving support needs.
Table 1
Year
% of Contract
Annual Fee (EGP)
1
15%
150,000
2
16.5%
165,000
3
18.15%
181,500
4
19.97%
199,650
5
21.97%
219,615
There are no rows in this table
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💡 Each year's fee increases by 10% over the previous year’s percentage. These values are examples based on compounded increase logic.
The maintenance contract is optional and renewable annually.
Payment is due at the beginning of each maintenance year.
The client may opt-out of renewal with a 30-day written notice prior to the next billing cycle.

9. Assumptions

The client will provide any required datasets for training or fine-tuning the translation model.
Backend APIs for user management or third-party integrations will be provided or available.
The client will bear the cost of third-party APIs and services such as Google Cloud Vision, Firebase billing, etc.
⁠

10. Legal & Confidentiality

All data and communications will be kept strictly confidential.
In case of dispute, both parties agree to resolve matters through arbitration at CRCICA, Cairo.
This proposal is valid for 30 days from the date of issuance.
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11. Acceptance

Client Signature: ____________________________ Date: ____________________________
[Your Company Name] Signature: ____________________________ Date: ____________________________
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