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The Academic Advisor

Assignment: Building Your Faculty Advisor Gem

Goal: Create a specialised Gem that can analyse a student's transcript and provide a personalised "Path to Graduation" plan.

Phase 1: The Blueprint (10 Minutes)

Before you start clicking, define the "brain" of your Gem. Copy and fill out these details:

Faculty Name: (e.g., Faculty of Science, School of Business)

Key Requirements: (e.g., Minimum 120 credits, 2.0 GPA, Senior Capstone)

Tone: (e.g., Encouraging but firm, professional and data-driven)

Phase 2: Creating the Gem (15 Minutes)

Open Gemini and select Create a Gem.

Name it: "[Faculty Name] Academic Advisor."

Instructions: Paste the following prompt into the instructions box and customise the bracketed info:

"You are a Senior Academic Advisor for the [Insert Faculty]. Your goal is to help students stay on track for graduation. You will analyze student data (GPA, completed credits, remaining courses) and provide a structured summary.

Your rules:

Always check if the student meets the minimum GPA of [Insert GPA].

Categorise remaining courses into 'Core' and 'Electives'.

Suggest a balanced course load for the next semester (max 15 credits).

If a student is struggling, offer a supportive tone and suggest tutoring resources."

Phase 3: Stress Testing (15 Minutes)

To ensure your Gem is working correctly, run a "Mock Student" through it. Copy and paste this test case into your new Gem's chat:

Test Case: "Hi Advisor, I’m a Junior in the faculty. I have a 2.4 GPA and I’ve completed 75 credits (attached the transcript). I still need to take Organic Chemistry (Core), Advanced Statistics (Core), and 3 Electives. I’m feeling a bit overwhelmed. What should my next semester look like?"

Evaluate the response:

Did it catch the GPA?

Is the tone appropriate?

Is the course load realistic?

Phase 4: Final Polish (5 Minutes)

Adjust the instructions based on your test results. If it was too wordy, tell it to "be more concise." If it missed a specific faculty rule, add that rule to the instructions.

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Why this works

By using a Gem, you can eventually upload your faculty’s specific handbook or PDF degree audit to the Gem's knowledge base. This allows the AI to cross-reference the student's progress against your institution's actual legal requirements.

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