How Are We Working Together? by Renegade Partners

"How are we working together?" Team Discussion by Renegade Partners Survey / Prework Facilitator View Discuss All Data

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Facilitator View

If you are the meeting facilitator, taking a few minutes to review responses in advance of the conversation will enhance the meeting

Preparing for the team discussion

🏷️ Tag:

Go through

survey responses

and tag responses that come up across multiple team members as “overlap” and unique responses as “dispersion”

Dispersion is good!

The most interesting parts of the conversation often come from the disperse points of view. These are the magic of the pre-work and allowing everyone to answer independently. You’re more likely to get a wider range of answers, and, therefore, a richer discussion

⭐ Star:

select the comments that you’d like to reference in the discussion by starring them

This is particularly useful when you have large groups or large areas of overlap. For instance, if you have 5 answers that say that same thing, select one for the conversation

🗒️ Add facilitator notes:

add any quick notes, observations, or clarifying questions you have to the column provided to help spark discussion

⛅

Review

word cloud

below:

Review the word cloud to see if it sparks ideas or illustrates any noteworthy patterns

Facilitating the team discussion

🕙
Quiet team review:

On the

Discuss

page, respondents can view answers starred by the facilitator

The starred answers are anonymized and grouped by overlap and dispersion

Allow the group to take 5-10 minutes to read these curated anonymized results at the beginning of the conversation

💁‍♀️
Facilitate the conversation:

First, acknowledge where the group agrees and points of overlap. Agreeing with one another builds trust and creates a dopamine hit from belonging and finding common ground!

Next ask,

“Are there areas where anyone needs clarification”? “What do you want to understand better about everyone’s replies?”

Allow people to follow up with their own clarification questions before kicking off the dispersion portion of the discussion

Then, (here comes the good part!) bring up areas where the team has dispersion, or differing perspectives.

The goal is for the respondent to convey the reasoning of their perspectives. Respondents don’t need to convince others of their truth for it to be a worthwhile discussion. Questions are for clarification, not convincing

Ask if the group wants to add to their responses or change their minds on anything. Ask this question frequently in the conversation and remind everyone that changing one’s mind is the result of a good discussion - even when it creates more dispersion!

The goal of the conversation is not consensus! The dispersion is allowed to live and remain

The goal is for everyone to be as well-informed as possible to make a good decision, not to universally agree on a specific viewpoint

The group can agree on a decision while still holding different viewpoints

Capture team ideas/reflections

Generate action plan & next steps, and assign who is responsible for implementing decisions

Add action plan to the task management system of your choice!

⚡ Tips:

Keep it low-ego. Facilitation is hard; it’s a skill that’s developed over time. Also, acknowledge that you are (likely) part of this team and have an opinion on these topics. Remind yourself to stay open and curious

Mix up the call patterns - move around the “room”/Zoom, taking care to include everyone

For someone who has a lot of dispersion in their thoughts versus the rest of the group,

thank them

for the dispersion because it adds richness to the conversation and will support arriving at a better plan

Facilitator data

Pick a time period to see responses:

June 1 - August 31, 2020

Survey Responses for Facilitator

Survey Responses for Facilitator

Question

Response (one response per line)

Tag

Star

Person

Date

Facilitator Comments

What’s something we should do more of / keep doing?

Documenting our decisions is working really well

Dispersion

8/4/20

How can we use this strength more as a team?

Let’s keep looking for ways to find the play/flow in our work

Dispersion

8/4/20

What would leaning into this look like?

Work from fun is the best. More please.

8/10/20

Write response here

10/23/20

What’s something we should do less of / stop doing?

Let’s spend more time with the broader team

Overlap

8/4/20

What could be the best forums to do so?

How can we combine our Tuesday and Wednesday leadership meetings?

8/10/20

How can we open up the conversation to more folks on the team?

8/20/20

Write response here

10/23/20

Anything else?

I’m not a morning person

8/4/20

Heck yes

Write response here

8/10/20

Write response here

10/23/20

Filter word cloud by question:

What’s something we should do more of / keep doing?

Word Cloud of All Survey Results

Word Cloud of All Survey Results

👉 Next:
`Discuss`

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Facilitator View

Preparing for the team discussion

Facilitating the team discussion

🕙 Quiet team review:

💁‍♀️ Facilitate the conversation:

⚡ Tips:

Facilitator data

👉 Next: Discuss

🕙
Quiet team review:

💁‍♀️
Facilitate the conversation:

👉 Next:
`Discuss`