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PR Event Planning Workback
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Workback

Our event is taking place on:
Tue, Nov 16, 2021
We have
358 days ago
days until our event
Adjust deadlines: A recommended deadline is auto-generated based on the "days before event" column. Adjust the latter column for a new deadline, or create a new deadline column if you want to manually fill in each deadline.
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Event Planning
2
Search
Category
Owner
Task
Details/Notes
Status
Recommended Deadline
Recommended Days Before Event
Attendees
13
Draft initial invite list
Not Started
10/5/2021
42
Draft email for media invite
Not Started
10/5/2021
42
Work with designer to draft media invite in-email image
Not Started
10/5/2021
42
Edit and finalize invite list
Not Started
10/12/2021
35
Edit and finalize email for media invite
Not Started
10/12/2021
35
Work with designer to finalize media invite in-email image
Not Started
10/12/2021
35
Send media invite, capture responses
Not Started
10/19/2021
28
Follow up on media invites, capture responses
Not Started
11/2/2021
14
Draft reminder email for confirmed attendees
Not Started
11/2/2021
14
Edit and finalize reminder email for confirmed attendees
Not Started
11/6/2021
10
Draft "thank you" email
Not Started
11/12/2021
4
Send reminder email for confirmed attendees
Not Started
11/13/2021
3
Send "thank you" email to attendees
Not Started
11/17/2021
-1
13
Count
Look-and-feel
13
Work with designer to draft escort card design
Not Started
10/12/2021
35
Work with designer to finalize escort card design
Not Started
10/19/2021
28
Confirm signage required (e.g. welcome banner to direct guests to the room)
Not Started
10/19/2021
28
Determine decor needed (e.g. flowers for the table)
Not Started
10/19/2021
28
Work with designer to draft signage
Not Started
10/26/2021
21
Order decor
Not Started
10/26/2021
21
Determine if music should be provided
Not Started
10/26/2021
21
Work with designer to finalize signage, send to printer
Not Started
11/2/2021
14
Finalize music selection, if needed
Not Started
11/9/2021
7
Pick up decor
Not Started
11/12/2021
4
Pick up printed signage
Not Started
11/13/2021
3
Finalize escort card names and send to printer
Print names for "maybe" and "no response" RSVPs just in case
Not Started
11/14/2021
2
Pick up escort cards
Not Started
11/16/2021
0
13
Count
Internal logistics
9
Review post-mortem from prior, similar events
Look at prior workbacks and notes to see if there's anything you should incorporate or consider for this event
Not Started
10/5/2021
42
Draft day-of run-of-show with task owners and shifts
Not Started
11/9/2021
7
Create prep doc for spokespeople
Not Started
11/9/2021
7
Finalize day-of run-of-show with task owners and shifts
Not Started
11/12/2021
4
Finalize prep doc for spokespeople, share out
Not Started
11/13/2021
3
Draft event recap, including an overview of the event, important notes and next steps/follow-up required
Not Started
11/17/2021
-1
Finalize event recap
Not Started
11/17/2021
-1
Send event recap
Not Started
11/17/2021
-1
Conduct post-mortem
While it's top of mind, discuss as a team what worked well and what you'd do differently next time. Solicit feedback from attendees for any additional input to consider.
Not Started
11/18/2021
-2
9
Count
AV
2
Confirm AV required (e.g. projector, hand-held mic, cables to connect a laptop)
Not Started
10/19/2021
28
Source the AV required for day-of
Not Started
10/26/2021
21
2
Count
Food/drink
3
Make recommendation on food and beverage menu
Not Started
10/26/2021
21
Finalize food and beverage menu
Not Started
11/2/2021
14
Confirm final guest count with restaurant
Not Started
11/13/2021
3
3
Count
40
Count

Completed Tasks
2
Search
Owner
Category
Task
Details/Notes
Status
Recommended Deadline
Recommended Days Before Event
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0
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