Skip to content
Share
Explore

Apps to manage our knowledge and work

Continuously updated list from personal/team knowledge management and productivity nerd 😈
Personal (or team) Knowledge Management Apps
Name
Category
Popularity (No. of Users)
Innovativeness
URL
Notes
Tana
000
15
000
75
Open
Linear
000
35
000
74
Open
Notion
000
90
000
71
Open
Airtable
000
69
000
70
Open
Sublime
000
14
000
70
Open
Anytype
000
11
000
67
Open
Emery
000
16
000
66
Open
Monday
000
65
000
65
​
Open
mymind
000
12
000
62
Open
ClickUp
000
70
000
61
​
Open
Akiflow
000
16
000
59
Open
There are no rows in this table
⁠

There are more apps that one can test and try, but they mostly fall into several categories. Category should indicate what is the apps main strength and it's also usally its original focus.
Remember - most apps start focused at one specific thing, if they do it well - they grow, and then they try to expand into "everything store." Miro has started as digital whiteboard and now it wants to be a "digital HQ for your enterprise", same goes for Notion, Coda, and Airtable alike.
Which app is the right one for you really depends what you wanna do with it. You will love some, you will dislike some. It's fine. There's no right or wrong app. There are just apps that do what you need and don't get in your way, and then there's the rest. Chose from the former group. Ignore the hype.
I update this table irregularly. Whenever I do, I publish an update on socials and sometimes on the blog.
I hope you'll find the app which will feel truly yours 🙏
Want to print your doc?
This is not the way.
Try clicking the ··· in the right corner or using a keyboard shortcut (
CtrlP
) instead.