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Business Domain - The College Administration System

Here's a detailed System Under Design (SUD) business domain description for a college administration system focusing on student enrollment and registration:

College Administration System: Student Enrollment and Registration

Overview: The College Administration System is designed to manage the entire process of student enrollment and registration across multiple programs, terms, and classes. This system aims to streamline the administrative tasks associated with student onboarding, program selection, course registration, and academic record management.

Key Components:

1. Student Management: - Student profiles with personal information, contact details, and academic history - Applicant tracking from initial inquiry to enrollment - Student ID generation and management - Academic standing tracking (e.g., good standing, probation, suspension)

2. Program Management: - Catalog of all programs offered by the college - Program requirements, including core courses and electives - Program capacity and enrollment limits - Program-specific admission requirements

3. Course Management: - Course catalog with descriptions, prerequisites, and credit hours - Course scheduling for each term, including time slots and assigned instructors - Course capacity and waitlist management - Cross-listed and interdisciplinary course handling

4. Term Management: - Academic calendar definition (semesters, trimesters, or quarters) - Term-specific dates (registration periods, add/drop deadlines, withdrawal dates) - Term-based course offerings and schedules

5. Enrollment Process: - Online application submission and tracking - Document upload and verification (transcripts, test scores, etc.) - Admission decision workflow - Acceptance/rejection notification system - Enrollment confirmation and deposit management

6. Registration System: - Course registration interface for students - Prerequisite and co-requisite checking - Credit limit enforcement per term - Waitlist management and automatic enrollment from waitlists - Add/drop functionality within designated periods - Conflict checking for course schedules

7. Financial Management: - Tuition calculation based on enrolled courses and program - Financial aid and scholarship application and disbursement - Payment plans and installment options - Refund processing for dropped courses

8. Academic Records: - Grade submission and processing - GPA calculation and academic standing updates - Transcript generation and management - Degree audit system to track progress towards graduation

9. Reporting and Analytics: - Enrollment statistics and trends - Course popularity and fill rates - Student performance metrics - Financial reports on tuition revenue and aid disbursement

10. User Roles and Permissions: - Student access for self-service functions - Faculty access for grade submission and class rosters - Admissions staff access for application processing - Registrar access for system-wide management - Administrative access for configuration and reporting

11. Integration Points: - Learning Management System (LMS) for enrolled student course access - Financial systems for payment processing and accounting - Alumni database for graduated student tracking - External reporting for accreditation and government agencies

12. Communication System: - Automated email notifications for application status, registration confirmations, and deadlines - SMS alerts for important announcements - Personalized communication based on student status and program

This SUD provides a comprehensive overview of a college administration system focused on student enrollment and registration. It offers sufficient detail and complexity for student teams to apply UML analysis, including use case diagrams, class diagrams, sequence diagrams, and activity diagrams. The various components and their interactions provide ample opportunities for students to practice modeling complex systems and relationships.

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