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MITCNC Annual Meeting Organizers page

Neerja Aggarwal

Last edited 459 days ago by Bryna Lee.

Items tracker (if it’s not listed here, it’s not coming):

Serena :

signage

registration lists

swag

supplies bin

lunch

Costco drinks

liability forms for kids room and pens

raffle tickets and prizes

whiteboard markers (4 total, 1 for each breakout room)

breakout room session slide printouts (15)

agenda slide printouts (15)

Thank you gift for Shishir

Alexander :

QR codes for volunteer signups

Neerja :

Nintendo Switch for Juniper with game

laptop and charger for Grand Oak presentation

boba for new alum reception (will be picked up by my cousin during the meeting)

Ed Tau:

Settlers of Catan

printout for your fireside chat questions

water for kids room

Bryna

Gaming for kids room

Switch (Neerja)

Games for kids room

Mini air hockey

Board games (TBD)

Outdoor games

Ping pong paddles and balls

Bean bag toss

Jenga

Tic Tac Toe

Ring Toss

Yard dice

Bocci ball (LAAC shed-get key from front desk)

Stomp rocket

Launcher

Paper

Tape

Scissors

Arts & crafts

Pumpkin decorating

Mini pumpkins

Googley eye stickers

Pumpkin face stickers

Halloween stickers?

Sharpies

Organizer/container

Pumpkin sticker decorating

Halloween temporary tattoos

Tattoos

Baby wipes

Halloween pages

Printouts of Halloween worksheets (e.g., fortune tellers, mazes, word searches)

Markers, color pencils

Marker/pencil containers

Snacks for kids room

Water (Ed)

Juiceboxes

Granola bars

Popcorn

Goldfish

Rice Krispie Treats

Coolers

Ice packs

Snack buckets

Liability waiver

Print outs of liability waiver

Pens

Clipboard

LACC

microphones (2)

tables for alum business fair

chairs for grand oak

Unassigned:

back up bocci kit?

Setup tasks:

Grand Oak (neerja):

set up chairs

connect laptop to AV

set up alum business tables

grab 2 stools from Juniper for fireside chat

Get wired mics ready

Registration (serena):

set up table, swag, and registration list

MITCNC signage around LACC

Drinks

Kids room (bryna):

kids activities and snacks set up

liability forms and pens

Breakout rooms (alexander):

put breakout session printouts in each room

help track leads debug AV connection in rooms. (serena assist)

GDrive Resources:

⁠

Planning notes⁠

⁠

Annual Mtg presentation⁠

⁠

Items tracker (if it’s not listed here, it’s not coming):

Setup tasks:

GDrive Resources:

Neerja's Event Planning Tasks for MIT Club Annual Meeting

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