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Risk Assessment

Dear Council Members,
I am writing to present a risk assessment for the upcoming charity event, the Traditional Moldavian Children's Day. This event aims to bring together the local community to celebrate cultural diversity while raising funds for a good cause. Our event is scheduled to take place on 01 June at St Crispins Park from 12:00 to 18:00.
The event will feature traditional Moldavian food, which will be prepared by our volunteers, along with fresh food cooked on site such as BBQ, pancakes, popcorn, and other treats. We understand that food-related hazards such as food poisoning, allergic reactions, and communicable diseases are potential risks. However, we have taken necessary measures to mitigate these risks, including ensuring that our volunteers have received adequate food hygiene training and that we have a designated food safety officer on site to oversee food handling and storage.
Furthermore, we will have Security volunteers and traffic management volunteers to ensure that the event runs smoothly and safely. We have previous experience in organising this event, having done so successfully in the past. We will also be taking measures to manage crowd-related hazards such as overcrowding, stampedes, and tripping hazards.
The event will feature traditional music and games, all of which are safe and have minimal risk involved. We will ensure that all equipment and facilities are properly maintained and inspected before and during the event to mitigate electrical hazards such as faulty wiring or equipment, overloaded circuits, and electrical shocks.
In summary, we are committed to organizing a safe and enjoyable event for all attendees, and we have taken all necessary measures to mitigate potential risks. We are confident that our experience and precautions will ensure the success of the event.
Thank you for considering our risk assessment. If you have any questions or concerns, please do not hesitate to contact us.
Sincerely,
Mihail Dicusar


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Risk map
Topic
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Mitigation
Weather-related hazards, such as thunderstorms, high winds, extreme heat or cold, or lightning strikes.
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Crowd-related hazards, such as overcrowding, stampedes, and tripping hazards.
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Fire hazards, such as open flames, cooking equipment, and smoking.
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Electrical hazards, such as faulty wiring or equipment, overloaded circuits, and electrical shocks.
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Structural hazards, such as unstable stages or structures, and improperly secured equipment.
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Health hazards, such as food poisoning, allergic reactions, and communicable diseases.
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Security hazards, such as theft, violence, and terrorism.
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Environmental hazards, such as air pollution, water pollution, and hazardous waste.
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Traffic hazards, such as traffic congestion, pedestrian safety, and parking issues.
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Equipment and machinery hazards, such as heavy equipment, machinery, and tools.
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Control Measure
Crowd-related hazards, such as overcrowding, stampedes, and tripping hazards.
Controlled Measure
Crowd-related hazards, such as overcrowding, stampedes, and tripping hazards.
Overcrowding: To prevent overcrowding, limit the number of attendees based on the capacity of the venue, and make sure to communicate this clearly in advance to avoid disappointment on the day of the event. Monitor the number of people entering the venue to ensure that it does not exceed the maximum allowed capacity.
Stampedes: To prevent stampedes, provide clear signage and directions to help people move in and out of the event space safely. Have staff or volunteers monitor crowd flow and address any areas of congestion or blockages. Provide adequate space for attendees to move around and access exits in case of an emergency.
Tripping hazards: To prevent tripping hazards, conduct a thorough inspection of the event space before the event to identify any potential hazards such as uneven surfaces, exposed cables or wires, or obstructed pathways. Ensure that all equipment and installations are properly secured, and that any potential trip hazards are marked or clearly visible.
Use of barriers and crowd control measures: Using barriers and crowd control measures such as fences, stanchions, and ropes can help manage the flow of the crowd and prevent overcrowding or stampedes.
Communication: Clear communication with attendees is key to preventing crowd-related hazards. Provide clear instructions on how to enter and exit the event space, where to go in case of an emergency, and any other important information. Have staff or volunteers available to answer questions and provide directions.
Emergency planning: Have a well-developed emergency plan in place, including evacuation procedures and a communication plan to notify attendees in case of an emergency. Conduct regular emergency drills with staff or volunteers to ensure that everyone is prepared for an emergency situation.
Electrical hazards, such as faulty wiring or equipment, overloaded circuits, and electrical shocks.
Hire a licensed electrician: Make sure that all electrical work, including the installation and maintenance of wiring and equipment, is carried out by a qualified and licensed electrician.
Conduct an electrical safety inspection: Before the event, conduct a thorough inspection of all electrical equipment, including wiring, outlets, switches, and appliances, to ensure they are in good working condition and free of any damage or wear and tear.
Use proper wiring and extension cords: Use only heavy-duty extension cords and wiring that are appropriate for the intended use and load. Avoid running extension cords through high-traffic areas where they can be easily tripped over.
Avoid overloading circuits: Do not plug too many devices or appliances into the same outlet or circuit. Consider using power strips or surge protectors with built-in circuit breakers.
Install Ground Fault Circuit Interrupters (GFCI): GFCIs are designed to prevent electrical shocks and can quickly detect any electrical current that is not returning along the intended path. Install GFCIs in areas where water or moisture is present, such as near food and beverage stations.
Provide clear instructions and training: Provide clear instructions and training to all event staff and volunteers on electrical safety procedures, including how to handle equipment and what to do in case of an emergency.
Have a first aid kit and AED available: Have a first aid kit and Automated External Defibrillator (AED) available on site in case of an electrical shock or other emergency.
Health hazards, such as food poisoning, allergic reactions, and communicable diseases.
Provide food safety training: Provide training to volunteers on safe food handling practices, such as hand washing, food storage, and cooking temperatures.
Follow food safety guidelines: Follow food safety guidelines from the local health authorities, including ensuring that all food is properly handled, cooked, and stored.
Use clean equipment and utensils: Ensure that all cooking equipment and utensils are properly cleaned and sanitized before use.
Provide adequate refrigeration: Ensure that all perishable food items are properly refrigerated before and during the event.
Accommodate food allergies: Have a plan in place to accommodate food allergies and label all food items with their ingredients.
Have a first aid kit: Have a fully stocked first aid kit on hand to address any minor injuries or illnesses.
Monitor the cooking process: Monitor the cooking process to ensure that food is cooked to the appropriate temperatures and is safe to eat.
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