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Teams guide

Anywhere club AI hackathon.

Hello my friends!

There are important information regarding upcoming activities! Please keep in mind that following activities is an obligatory for every team to accomplish the hackathon.

Obligatory events/activities:

Final submission. Not later than demo event starts July 12.

Link to submit⁠

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Dry run. July 11. starts 3PM (UTC+2)

Demo day. July 12, starts 3:15PM (UTC+2)

Projects submission (July 12)

In order to be eligible for the final demo, each team have to submit following solutions not later than demo starts 3PM (UTC+2)

Presentation deck in PDF format

Short solution description (up to 5 sentences)

Pre-recorded solution demo that illustrates key features and capabilities of the solution (up to 3 minutes in length)

Solution’s codebase submitted into Hackathon Gitlab

LINK TO SUBMISSION FORM :

https://forms.office.com/e/mXFFdvsXCc⁠

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Requirements explanation:

1. Deck structure:

Purpose of the deck is to clear overview of your solution. It should assist in pitching and “sale” your idea to jury board. Deck should address the following points:

Problem Statement. What real problem or opportunity does the solution solve (in terms of the Anywhere Club and it's members).

Who are the users, the target audience of the solution.

Demonstrate the novelty, creativity and originality of the solution.

Main features of the solution created during the hackathon. Not planned!

Explain the resources and potential effort required to implement the solution in the Anywhere Club.

Explanation of how AI/LLM technologies were used, the potential benefits of the proposed AI stack, and any innovative applications of these technologies.

A high-level technical description that outlines the solution.

Team name, captain, and team members.

Deck should also include the team name and team members.

Please, use only provided template for the deck

Try to keep deck concise to fit in pitch time

Try to not overwhelm presentation with detailed diagrams and long texts

2. Solution description

Describe your project in up to 5 sentences so that people unfamiliar with your project can get the gist of the solution.

3. Pre-recorded solution demo:

Purpose of demo is to demonstrate capabilities of solution

Focus on capabilities, not tech details like diagrams, slides or codebase demonstration

Duration: Up to 3 mins

File size: Try to keep it up to 200MB

4. Submission into Gitlab

All solutions files have to be submitted into dedicated gitlab repository .

Address

https://git.epam.com/epm-plx/club-ai-hackathon⁠

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Dry run. 3PM UTC+2 time zone.

Purpose of the event:

To test teams pitches with deck, demos they have done and get some feedback from the org team to make final tunings in projects

Keep in mind that no solution or team will be judged at these events, and pitches will not influence the final judges' scores.

Keep in mind that you can continue of development your solution until the final submission

Dry run.Format

5 mins pitch with demonstration deck (in PDF)

3 mins demonstration of solution demo (preferably to have prerecorded video)

~3 mins Q&A

Dry run.Timeline:

3PM. Information for all team (Christopher Howard)

3:15-7PM Pitches (15 teams in submitted order)

3:15 AM

SparkleMinds

Christian Ferrao

3:30 AM

PandaAI

Ben Bao

3:45 AM

Adhas

Sangeetha Yemisetty

4:00 AM

Neural Ninjas

Lavanya Pedada

4:15 AM

Autie.chat

Uladzislau Bayouski

4:30 AM

o-docsum

Daria Grishenkova

4:45 AM

Wild Engineers

Pavel Kiadrynski

5:00 AM

IDPS

Marat Khabibulin

5:15 AM

Byte Busters

Cessna Garcia

5:30 AM

Trailblazers

Anirban Sinha

5:45 AM

Dream dealers

Aliaksandr Zahorski

6:00 AM

MindBots

Manish Bhoge

6:15 AM

Lucky LEAD

Joe Anugo

6:30 AM

Cognitive NoCoders

Dakota Tevis

6:45 AM

TeamOne

Abhishek Jaiswal

There are no rows in this table

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Dry run.Participants

Teams captains (or chosen in advance speakers)

Who might join as viewers

Every team members and anyone who wants to view the pitches.

HERE IS A LINK TO JOIN AS GUEST/AUDIENCE⁠

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Dry run.1 hour before your presentation

Please check the following activities are done:

You have link for join event as a speaker

Check your order and time and be ready to join stream

Check that you have presentation in PDF format <30mb file size without embedded video or animations

If there are any unexpected obstacles to participate at demo - contact immediately to Pranov Maksim

Dry run.15 mins before presentation

Join stream with speaker’s link from the chat. Do not use Safari browser to join as a speaker! Chrome browser is recommended.

After entering You will appear in the waiting room in a StreamYard service with some speaker controls.

StreamYard may require you to allow access to the camera and microphone in the settings. Please allow those requirements.

⁠

Write your team name and your name

There is non need to register in StreamYard account to participate as a speaker

Upload your presentation using the "PRESENT" button with the “+” icon. Please make sure that the presentation is uploaded successfully.

⁠

⁠

Wait for the stream producer to add you to the live stream.

Note that the stream is delayed by about 1 minute.

If you have any problems at that stage, please contact Maksim Pranov urgently by MS Teams with the following info:

Screenshot of the waiting room

Browser type

Dry run. On a stage

Presentation structure

Pitch - 5 mins. Please try to stay on time. Moderator will have to interrupt your pitch if you could not fit in 5 minutes.

Demonstration of the prerecorded demo - 3 mins

To present video, choose "PRESENT" and after choose “Video file”. You could choose video file from your computer. There is no need to upload it into StreamYard.

⁠

Q&A part - 3 mins

Demo day event

Demo day. Timeline( UTC+2 time zone.):

3:15PM. Introducing the event (Christopher Howard, event host)

3:30 Open microphone for jury members/Break

3:45. Pitching session and teams evaluation. (15 teams/11 mins per team)

6:45. 30 mins break

7:25 Hackathon organizers word (Evgenii Tikhonov)

7:35 Winners announcement(Christopher Howard, event host)

Demo day. Participants

Speakers -Teams representative (captain or any chosen in advance team member). Speakers are responsible for presentation of the teams solutions. Special link to join as a speaker will be provided 1 hour before to those, who are submitted as a speakers.

Viewers- Any team members or guest . They could join via guest link.

HERE IS A LINK TO JOIN AS GUEST/AUDIENCE⁠

⁠

Demo day. 1 day before demo:

Please check the presentation order

All teams participant at demo according the preliminary submitted order

Each team can have only 1 representative speaker at demo

Time slot booked in advance

Other team members can attend at demo as a viewers

be ready to join 10-15 mins earlier or later your booked time, in case of unexpected time shifts

Please check the following activities are done:

You has passed the dry run

You have prepared presentation, pre-recorded video with solutions demo.

You have submitted presentation

You have submitted speaker on the demo day

As a speaker you have joined into chat with speakers, turn it unmuted to keep in touch during the demo

Demo day. 1 hour before your presentation

Please check the following activities are done:

You have link for join event as a speaker

Check your order and time and be ready to join stream

Check that you have presentation in PDF format <30mb file size without embedded video or animations

If there are any unexpected obstacles to participate at demo - contact immediately to Pranov Maksim

Demo day. 15 mins before presentation

Join stream with speaker’s link from the chat. Do not use Safari browser to join as a speaker! Chrome browser is recommended.

After entering You will appear in the waiting room in a StreamYard service with some speaker controls.

StreamYard may require you to allow access to the camera and microphone in the settings. Please allow those requirements.

⁠

Write your team name and your name

There is non need to register in StreamYard account to participate as a speaker

Upload your presentation using the "PRESENT" button with the “+” icon. Please make sure that the presentation is uploaded successfully.

⁠

Wait for the stream producer to add you to the live stream.

Note that the stream is delayed by about 1 minute.

If you have any problems at that stage, please contact Maksim Pranov urgently by MS Teams with the following info:

Screenshot of the waiting room

Browser type

Demo day. On a stage

Presentation structure

Pitch - 5 mins. Please try to stay on time. Moderator will have to interrupt your pitch if you could not fit in 5 minutes.

Demonstration of the prerecorded demo - 3 mins

To present video, choose "PRESENT" and after choose “Video file”. You could choose video file from your computer. There is no need to upload it into StreamYard.

⁠

Q&A part - 3 mins

Demo day. After pitching

Please try do not leave event until the end to be informed about following hackathon activities and attend at the winner announcement part.

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