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Production Tasks
Task ID
Task Name
Department
Assigned To
Priority
Status
Due Date
Estimated Hours
Linked Milestone
Tags
Notes
T-001
Prep: Finalize Shooting Schedule
Production
Liza Ashley
High
Delivered
8/15/2025
12
MS-001
Scheduling
Created master day-by-day shoot schedule; coordinated with locations & AD.
T-002
Secure Final Permits
Production
Location Manager
High
Delivered
8/20/2025
8
MS-001
Logistics
City permit, parking passes, drone waiver. PDFs uploaded to Drive.
T-003
Camera Package Pickup
Production
Camera PA
Medium
Delivered
9/1/2025
6
MS-002
Equipment
Confirm lenses, batteries, media; coordinate pickup and return.
T-004
1st Unit Principal Photography - Day 1
Production
1st AD
High
In Progress
9/10/2025
12
MS-002
Shoot
Main unit - exteriors; 50+ background extras; contingency plan for rain.
T-005
2nd Unit Plates & Inserts
Production
2nd Unit Supervisor
Medium
Not Started
9/12/2025
10
MS-002
Shoot
Pick-up plates for compositing. Coordinate with VFX supervisor.
T-006
Ingest & Dailies Setup
Editorial
Data Wrangler
High
In Progress
9/11/2025
6
MS-003
Editorial
Set up watchfolders, checksum verification, organize by scene/shot.
T-007
Picture Lock - Act 1
Editorial
Lead Editor
High
Not Started
10/1/2025
80
MS-004
Editorial
Final cut for Act 1; deliverables for VFX editorial sync due.
T-008
Rough VFX Shot List (VFX Editor pass)
VFX
VFX Producer
High
In Progress
9/20/2025
40
MS-003
VFX
Preliminary shot numbering, plate notes, expected complexity rating.
T-009
Asset Capture: LiDAR & Photogrammetry
VFX
Data Capture Lead
High
Not Started
9/18/2025
24
MS-003
VFX
Capture stage & set assets for environment rebuild.
T-010
CG Hero Element Modeling
VFX
Lead 3D Artist
High
Not Started
10/15/2025
120
MS-005
VFX
Create hero CG element for Act 2 climax - model + textures + UDIMs.
T-011
Color Grade Prep
Color
Color Producer
Medium
Not Started
10/20/2025
16
MS-006
Color
Conform timeline; QC color pipeline; export ACES/I/O tests.
T-012
Final Color Grade
Color
Colorist
High
Not Started
10/24/2025
40
MS-006
Color
Final grade for master; deliver QuickTime + LUTs.
T-013
ADR Scheduling
Sound
Sound Supervisor
Medium
Not Started
10/5/2025
12
MS-005
Sound
Book studio and talent; prepare ADR sheets.
T-014
Temp Mix Pass 1
Sound
Re-Recording Mixer
Medium
Not Started
10/10/2025
24
MS-005
Sound
Mix temp soundtrack for picture lock playback.
T-015
VFX: Precomp & Plate Cleanup
Editorial/VFX
VFX Compositor
High
Not Started
10/5/2025
80
MS-005
VFX
Roto, stabilization, plate fixes before heavy comp.
T-016
Music Licensing Clearance
Legal/Prod
Production Lawyer
High
In Progress
9/25/2025
20
MS-005
Legal
Clearance for temp cue selection and final score samples.
T-017
Marketing: Festival Trailer Cut
Marketing
Trailer Editor
Medium
Not Started
10/28/2025
24
MS-007
Marketing
30-60s festival teaser; arrange temp VO and SFX.
T-018
Deliver DCP Master
Delivery
Delivery Producer
High
Not Started
11/5/2025
16
MS-008
Delivery
Create DCP, QC, and upload to distribution server.
T-019
Final Mix Approval
Sound
Director
High
Not Started
10/26/2025
8
MS-005
Sound
Director attends final mix session; sign-off required for delivery.
T-020
Legal: Final Full Contracts
Legal/Prod
Contracts Manager
High
Delivered
8/5/2025
10
MS-001
Legal
All vendor and cast agreements signed; archived folder created.
T-021
Backups: Vault & Cloud Sync
Post
IT Manager
High
In Progress
9/11/2025
6
MS-002
IT
Implement 3-2-1 backup: local LTO + cloud snapshot + vault copy.
T-022
VFX Review Session #1
Production/VFX
Producer (Liza)
High
Scheduled
9/25/2025
3
MS-003
VFX
First vendor sync; review shot priority list and delivery windows.
T-023
Quality Control (QC) Pass 1
Delivery
QC Lead
Medium
Not Started
10/30/2025
12
MS-008
QC
Technical compliance checks for festival specs; jitter/frame issues.
T-024
Accessibility: Captions & Audio Descriptions
Delivery
Accessibility Lead
Low
Not Started
11/1/2025
16
MS-008
Accessibility
Captioning, SDH, and AD files for festival submissions.
T-025
Props Return & Inventory
Production
Props Master
Low
Not Started
9/20/2025
6
MS-002
Props
Collect and return rentals; log damages and invoices.
T-026
Contingency Day Planning
Production
1st AD
High
Not Started
9/15/2025
8
MS-002
Contingency
Hold schedule for weather or cast issues; plan alternate scenes.
T-027
UX: Internal Delivery Tracker Setup
Post
Post Producer
High
In Progress
9/12/2025
8
MS-003
Post
Create internal tracker for vendor deliverables & ingest status.
T-028
Render Farm Queue Management
VFX
Render Ops
Medium
Not Started
10/10/2025
20
MS-005
VFX
Schedule heavy renders outside business hours; setup priority queue.
T-029
Archival: Metadata Tagging & Ingest
Editorial
Media Librarian
Medium
Not Started
9/20/2025
12
MS-002
Archival
Add standardized metadata tags for future searchability.
T-030
Client Review Packet #2
Production
Producer (Liza)
Medium
Not Started
9/30/2025
6
MS-004
Client
Assemble versioned review packet with notes and playback links.
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