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NOTES & Needs Sorting
Action items from 2/21/24 mtg:
1. Add new non discrimination policy to the board of directors handbook
2. Update the handbook – with committee structure.
3. Do we want an audit or financial review? Make decision at Finance Committee
4. Create a Strategic plan ad hoc committee
a. Vision of future building plans
b. Donor stewardship / grants
c. Income generators
d. Mission increases?
ITEMS THAT NEED REVIEW
Mt. Morris Minutes Archive
Meeting Name
Minutes
Meeting Type
Meeting Date
Date Approved
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File
Meeting Name
Minutes
Meeting Type
Meeting Date
Date Approved
Link to Document
File
24.01
Full Board
February 23, 2024
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Mt. Morris Motion Tracking Table
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Director's Meetings Archive
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Motion/Task
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Director's Meetings Archive
24.01
〰️ Motion: The December, 2023 Minutes by Cindy Miller were presented. Peter Pfundtner moved, seconded by Doug Nelson, to approve the minutes. Approved.
February 23, 2024
Done
24.01
〰️ Motion: Cindy Miller is asking for approval to take 6% ($28,195) from the Endowment Fund as the annual disbursement for repairs and maintenance. It was moved by Peter Pfundtner, seconded by Bruce Nelson, to approve this request. Approved.
February 23, 2024
Not started
24.01
〰️ Motion: It was moved by Doug Nelson, seconded by Peter Pfundtner, to approve the finance report as presented by Cindy Miller. Approved.
February 23, 2024
Done
24.01
Retro-fitting Cabins 1 and 2: Dan Scharnhorst reported on possibly changing one of the cabins to have a “bedroom” or private room done. Terry Streich gave the cost of approximately $2,400, material only. Cindy Miller is all in favor of doing this, particularly prior to April’s Western District Synod. Jason Andersen pointed out that by retro-fitting a cabin would reflect the vision of the camp. Dan suggested that this be done with cabin 1 to begin this. Question: How will this impact summer camps with using them for youth campers? At present, camps have not been using cabin 1 as the summer camps have been using three to five cabins. Discussion by the Board.
February 23, 2024
Not started
24.01
〰️ Motion: Bruce Nelson moved, seconded by Doug Nelson, that Cabins 1 and 2 be retro-fitted to have a private room within the larger room at a cost not to exceed $10,000 for both from the Projects Fund or maintenance expense. Motion approved.
February 23, 2024
In progress
Justin Rabbach moved that the Board of Directors handbook replace the committees of the Board section with the revised committee structure draft presented as amended. Seconded by Doug Nelson. Motion carried
Done
Full Board - 2/21/2025
Justin moved to appoint Cindy Miller to the Finance Committee beginning January 2025; seconded by Peter Pfundtner. Motion carried.
Done
Full Board - 2/21/2025
Peter Pfundtner made a motion, seconded by Doug Nelson, to give Kelly a $500 gift in appreciation of his service to Mt. Morris Camp & Retreat Center. Motion carried.
Done
Full Board - 2/21/2025
Election of Officers: It was moved by Mark Stephen, seconded by Linda Schaefer, to have present officers carry over through 2025. Motion carried. Officers are: Peter Pfundtner, president; Doug Nelson, vice-president; Barbara Berg, Secretary; Justin Rabbach, Treasurer.
Done
Full Board - 2/21/2025
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