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Academic Forecasting

Working group to design, create, and enhance the College of Design's academic forecasting
Coda templates
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Joseph Brewer

💡 Overview

The College of Design seeks to improve its use of available data and the communication of that data so that it may better forecast and plan through the use of predictive analytics

📑 Order of Operations

DoE’s (available faculty resources)
Financial Resources (hiring and current faculty number)
Room Scheduling
College Room Inventory (available square footage)
Number of Student Workers
Fabrication Lab Resources
Staff Support

🛤 Alignment

Partnership between three functional areas in the College:
Student Affairs
Finance & Admin
Operations

Partnership between College and University partners:
IRADS
Office for Student Success

❓ Problem

The College of Design has underleveraged available data that will be critical in academic forecasting.

⚠️ Barriers

Communication between aligned parties
Data Integrity
Data Availability
Prediction Models
Processing and Presenting the Data

📐 Data Types

Current Enrollment
Enrollment Forecast
Budget Projections
PBO
Payroll
Funds and Gift Accounts
Historical Data (actuals)
Available Rooms and Square Footage
Current buildings
Gray Design Building spaces
Student/Faculty Ratios
Student/Staff Ratios
Studio/Faculty Ratios

Timeline/Tasks
0
1
2
3
Title
Start
Description
Person
End date
Reach out to IRADS
7/5/2022
Lauren talked to them on 6/28/2022
​
Flow Chart
7/6/2022
Variables that we can send to IRADS
​
Build Dashboard
7/18/2022
IRADS prototypes a dashboard
​
There are no rows in this table
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📆 Time Variables

FY23
Confirm Fall
Discuss Winter - PBO Incentives?
Forecast Spring
Forecast Summer
FY24
Project Fall
Future

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IMG_2340.jpeg
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📈 Flow Chart for IRADS

Data Pools
Courses
Enrollment
Current
Projected (historical data)
Recruitment success
Selective Admissions percentage
Yield
Attrition
Budget
Revenue models
Faculty
Course assignments
Space resources
Classroom inventory (or student/class)
Studio Space
Shared Resource space
Resources
Number of critical tools (ratio)
Servers, etc.
Student workers
Staff
Advisors/student
Staff/student

👩‍🏫 Faculty Information

Student Services needs to be able to know who is teaching and how they’re teaching
Late hiring impedes planning
Faculty Onboarding would help to get them in IRIS - which in turn, helps inform scheduling
Notifications - when the faculty have been hired + when they’ve gone through their training
Create on Microsoft Lists
Demographics
Name
Phone Number
Linkblue/Email
Non-UK Email
Onboarding
ZPAR Processing Complete
I9 Completion
Statement of Responsibility (SOR)
FERPA Requirement
Student Affairs
Courses Being Taught
Classroom Location(s)
Courses have been created
Do they have access?
Facilities
Keys
Building Access
Phone
Computer


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