This meeting worked through intentional plans around the Johnson Square Fall Party. Our goal was to rethink the approach for a greater missional impact for Hope City Church, while retaining its presence as a community event.
We are using the CALL method to organize our thoughts and make decisions.
Clarify the work
Use a clear question, or a concise sentence to summarize the event being planned, the problem being solved, or message being communicated.
Align on goals, outcomes, and details
Now that clarity has been established we need to begin working together to align on some key five key components of the work.
Alignment on desired outcomes and measured goals
Alignment on steps to achieve those outcomes and measured goals
Alignment on key constraints surrounding the project
Alignment on available resources to work with on the project
Alignment on specific details happening as part of the project
Launch with a sequence
Solutions and decisions that happened in the the alignment phase require a series of milestones with clear ownership and defined outcomes before launch of the event being planned, the problem being solved, or message being communicated. Here are a few guiding questions to build your sequence.
What checklist items need to be created leading up to launch?
Who are the owners for the items on the checklist?
What does the overall timeline for those items to be accomplished?
What deadlines need to be set as part of the sequence leading to launch?
Learn from what happened
Scheduling a debriefing session allows for intentional learning, identifying areas for improvement, what to subtract, and what to celebrate.
Clarify
This is a fun fall party for families in the community that connects people to Jesus and Hope City happening Friday October 18th at Johnson Square from 6-8pm.
Here are some of the key words that were used as part of the event
authentic
no transactional
mobilize Hope City families
engagement
community focused
approachable
fall vibes
Alignment
Goals and outcomes
See 10 new families on a Sunday morning beyond the event
Get 30 Hope City members to commit to the mission of the event in advance
Commit to actively praying for the event
Commit to inviting and bringing someone to the event
250 total attendance for the event
Elements at the event
Pumpkin Painting with judging
Port a Potty
No Live Music???
Cotten Candy for Kids
Tacos
Ponyies small petty zoo
Silly competitions
Rock Paper Scizzors, youth pastors
pull in local businesses
face painting with Shared Beginnings
Key Constraints
Connecting in this area is difficult, as a lot of people are go home after work and stay there.
Local businesses are not as invested
$1600 budget
Next Steps
Each staff member is going to have a list of six people to shoulder tap ready for the next staff meeting.
Finalize decisions on all activities happening a the event.
Explore one or two local sponsorships in the Johnson area
Put together a promotion plan
Launch with a sequence
Johnson Square Sequence
Name
Owner
End Time
Notes
Name
Owner
End Time
Notes
1
Staff Shoulder Tap List of Six
All Staff
9/3/2024
Open
2
Promotion Plan Begins
Open
3
Orders Placed
Open
4
Open
5
Open
6
Open
7
Open
8
Open
9
Open
10
Open
11
Open
There are no rows in this table
Learn from what happened
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