How to Do Project Resource Planning [+Template]
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Utilization

Utilization is a calculation of how busy your team is with client work, calculated by a % of time you're working with a client.

Utilization = Billable Time / Available Time

Most agencies will shoot for a utilization rate of ~85% for most roles. Meaning, staff is doing billable, client work for 85% of their time. Anything below that, and you may not be covering their salary with client revenue. Above that and there isn't room for casual collaboration, space, and sanity.

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Chart of Tasks
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Created with Highcharts 9.3.1AssigneeEndLanding PageSocial Media CampaignHubspot onboardingWebsite RedesignAlan ChowanskyBenjamin BachmanCorey AyersTheo ShureJohn Scrugham[Blank]Maria MarquisSaagar GuptaPolly Rose05k10k15k20k25k30k35k40k45k50k55k60k65k70k75k80k85k90k95k100k105k110k115k120k125k130k135k140k


Utilization 🔥 Hotness
Team Utilization
1
Search
Name
Role
Active Tasks Effort
Active Task Effort Goal
Utilization %
1
PR
Polly Rose
Strategy
50
30
167%
2
JS
John Scrugham
Partner
10
10
100%
3
MM
Maria Marquis
Developer
30
32
94%
4
AC
Alan Chowansky
Designer
36
40
90%
5
AC
Al Chen
Account Manager
0
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