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Sample Results and Process
Acquisitions - Auction Preperation
✅
Name
Mgr
Type
Order
Created Time
Personal
Description
✅
Name
Mgr
Type
Order
Created Time
Personal
Description
1
Copy of Refi Acct/Documents Attached
Bookkeeper
TL
N12a
12/18/2021
Check for refinance documents. Enter refinance accounting. Keep all documents organized
2
Auction Closeout
Bookkeeper
TL
A08
12/18/2021
Reconcile auction day accounting and input purchase accounting
3
Attend Auction
Operations Manager
TL
A07
12/18/2021
Attend Auction, bid per auction list
4
Tax Search
Operations Manager
Task
A04
12/18/2021
Search or outsource search of tax records to determine any outstanding tax amounts
5
Send insurance info to bank
Operations Manager
TL
N03
12/18/2021
Obtain insurance for any new houses
6
Create Maps and Lists
Operations Manager
Task
A02
12/18/2021
Create maps and list, assign drivers, download original list to folder
7
Initial Contact
General Manager
Operations Manager
TL
N07
12/18/2021
If property is occupied, talk with current resident about options
8
Deliver Initial Letter
Operations Manager
TL
N04
12/18/2021
Deliver initial purchase letter
9
Begin eviction
Operations Manager
TL
N10
12/18/2021
Create eviction task if necessary
10
Auction Staffing
General Manager
Operations Manager
Task
A06
12/18/2021
Insure property staffin level for auction
11
Refi Acct/Documents Attached
Operations Manager
TL
N12
12/18/2021
Check refinance documents, and keep all documents organized
12
Title Search
Operations Manager
Task
A03
12/18/2021
Follow process to analyze title of properties being sold at auction
13
Initial Letter
Operations Manager
TL
N02
12/18/2021
Create initial letter if home occupied
14
Project plan
Operations Manager
TL
N09
12/18/2021
Complete a walkthrough and develop a project plan for rehabing property
15
Download and format list
Operations Manager
Task
A01
12/18/2021
Download and Format Auction List
16
Request Title Work
Operations Manager
TL
N05
12/18/2021
Request title work from title co.
17
Refi Packet
Operations Manager
TL
N06
12/18/2021
Prepare a package and contact lenders to obtain financing/ST financing
18
New property project
Operations Manager
TL
N0!
12/18/2021
Project for each new property purchased
19
Request Justin rehab funds
Operations Manager
TL
N13
12/18/2021
Request any construction funds held by bank.
20
Populate List
Operations Manager
Task
A05
12/18/2021
Assemble list combining Title, Prop, Tax, Pictures, and Driving Info
21
Create new property project
Operations Manager
TL
A09
12/18/2021
Create new auction property project for each property purchased
22
New Property File
Operations Manager
TL
N01
12/18/2021
Add to property list. Create property file and electronic file for new plurchase. File receipt.
23
Deed
Operations Manager
TL
N08
12/18/2021
Check with foreclosing attorneys office and county to make sure deed filed
24
Auction Decision
General Manager
Call.
A0!
12/18/2021
Determine if will attend monthly auction - 16+ days before auction
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