Eliminating Unused SaaS Apps and Licenses

Last edited 300 days ago by Jimmy Hallsworth

An essential facet of SaaS optimization involves the removal of redundant applications and licenses. To identify the culprits driving unnecessary costs, obtaining comprehensive visibility, as previously mentioned, is paramount. Once you've acquired a clear understanding of your SaaS landscape, focus on the following two crucial steps:

1. Discard SaaS Apps and Licenses Linked to Departed Employees: This phase targets the elimination of SaaS applications acquired by employees who have left the organization, along with licenses still tied to their profiles. The rationale is simple—often, departing employees overlook canceling or transferring app ownership before their departure. Identifying SaaS owners is pivotal in this context.

2. Eliminate Underutilized SaaS: This aspect can align with the aforementioned scenario. Research indicates that over 40% of SaaS licenses in a typical inventory are underutilized for various reasons. Establish specific use cases and a utilization benchmark tailored to each app. This enables differentiation between actively used and scarcely or never-used apps. By doing so, you rapidly identify solutions to pause or remove. By systematically removing unused or forgotten SaaS apps and licenses, organizations streamline their SaaS environment, curbing wastage and enhancing cost efficiency.

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