Effective Best Practices

Last edited 301 days ago by Jimmy Hallsworth

SaaS optimization is a well-established field, and there are proven best practices that you can leverage, sparing you the need to devise untested strategies. Importantly, optimizing SaaS spend doesn't rely solely on spreadsheets. Instead, advanced methods and specialized SaaS management tools integrate seamlessly with existing ERP, contract, or expense systems. Prior to embarking on the optimization journey, ensure completion of these three pivotal steps, guaranteeing optimal SaaS spend outcomes:

Attain Comprehensive SaaS Visibility: Obtain a holistic view of your SaaS landscape, encompassing user licenses, contracts, and expenditure. This includes both IT-managed and unmanaged applications (shadow IT). This comprehensive view empowers informed decisions on renewals, potential cancellations, and future investments.

Assign SaaS App Owners: Each SaaS solution possesses an owner responsible for its procurement. Given that multiple employees may contribute to SaaS purchases, assigning ownership to each app is essential. This enables targeted actions based on optimization opportunities uncovered during the process.

Monitor SaaS Usage: Identify active apps and their extent of usage. Manual tracking isn't feasible, so companies employ automated SaaS management solutions to monitor the landscape and provide insightful usage metrics. The subsequent section delves into practical implementation, elucidating how to effectively utilize these steps for successful SaaS spend optimization

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