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Budapest Green Software Meetup Playbook

1 Mission

Group Name - Green Software Hungary
Mission of Green Reliable Software Budapest Green Software Hungary, sponsored by the Green Software Foundation, is a community of software developers in Hungary passionate about building sustainable and environmentally-friendly software. Our mission is to empower our community with the tools and knowledge needed to build sustainable and carbon aware software solutions.
To build an inclusive community in Budapest that accelerates the adoption of environmentally sustainable software practices through knowledge‑sharing, hands‑on learning, and collaboration, in alignment with the Green Software Foundation (GSF) principles

2 Organiser Structure & Roles

Table 1
Role
Core Responsibilities
Time Commitment
Lead Organiser (Me)
Liaison with GSF, set yearly vision & calendar, host events, track metrics
Content & Speaker Lead
Source speakers, curate topics, manage CFP, prep slide templates
Logistics Lead
Platform/venue booking, AV/recording, sponsorship outreach
Comms & Community
Meetup‑page mgmt., social media, newsletter blurbs, post‑event summaries
There are no rows in this table
⁠

3 Year‑One Draft Calendar (minimum 4 events)


Table 2
Column 1
Column 2
Column 3
Column 4
Quarter
Theme
Tentative Date
Format
Q2 2025
Launch: Measuring the Carbon Impact of Software
late May (online)
Webinar + Q&A
Q3 2025
Tooling Deep‑Dive: SCI spec & open‑source tool demos
late Sep (hybrid)
Talks + live demo
Q4 2026
Green AI/ML: Patterns & pitfalls
early Dec (onsite)
Panel + lightning talks
Q1 2026
Hack Day: Optimise a real service for CO₂e
Mar (onsite)
Workshop + showcase
There are no rows in this table
⁠

4 Event Planning Checklist

6‑8 weeks: lock topic & date, invite headliner speaker, draft Meetup event.
4 weeks: confirm additional speakers/panelists, book venue/platform, request GSF amplification (newsletter & socials).
2 weeks: publish final agenda, open registration, circulate promo kit, prepare slide deck & code‑of‑conduct slide.
Event day: tech check; display welcome slide with disclaimer: “Green Software Budapest is an independently organised Green Software meetup supported by the Green Software Foundation.”
72 h post‑event: share summary, slides/recording link, feedback poll, update metrics sheet.

5 Speaker & Content Sourcing

GSF Speakers Bureau
Local universities (ELTE, BME) sustainability & CS faculties
Community shout‑outs on LinkedIn / Slack
Prioritise practical sessions (case studies, demos) and gender/language diversity (EN/HU subtitles if possible).

6 Promotion Channels

Meetup.com group page (primary)
LinkedIn event + #GSF hashtag
Local tech Slack & Facebook groups (e.g., Budapest.rb, JS Hungary)
Partner newsletters (Green Fox Academy, BME Innovation Lab)
GSF weekly “Green News 🌱” (submit by Monday EOD UTC)

Budget & Sponsorship

Table 3
Column 1
Column 2
Column 3
Item
Typical Cost
Suggested Sponsor Types
Physical venue
€0–€300
Co‑working spaces, universities, civic hubs
Refreshments
€100–€200
Local eco‑cafés, B‑corps
Streaming/recording
€0 (Zoom) – €150
Cloud providers, dev‑tool companies
There are no rows in this table
⁠
Keep sponsorship neutral—no product pitches or attendee‑data sharing.

8 Metrics & Reporting

RSVPs vs. actual attendance
% first‑time attendees
Talk ratings (1‑5)
Community growth (# members)
CO₂e of event (use GSF tooling to estimate!)

9 Resources & Links

GSF Meetup Guide:
https://greensoftware.foundation/meetups
⁠
⁠
Code of Conduct
SCI Specification
Meetup.com Organizer Guide
GSF Slack: #meetups channel

10 Next Steps Checklist

Submit group creation form to GSF with mission & calendar (above).
Ask GSF to cover Meetup.com fees & list “GSF” as main organiser.
Create LinkedIn page and cross‑link.
Draft launch event (see sample agenda below) and request newsletter amplification 3 weeks out.
Recruit at least one co‑organiser at or before launch.
⁠

Appendix A – Sample Launch Agenda

(also provided inline in chat for quick copy‑paste)

Appendix B – Emails & Social Copy Templates

Speaker invite
Save‑the‑date
Post‑event thank‑you
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