10/18/21 - Invoice Upload Issues

Fill out Agenda, Decisions, Action Items, & Notes

Agenda -
10/18/2021, 10:15 AM

Link to meeting notes:
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Attendees
0
First Name
Last Name
Email Address
1
Eduardo
Aceituno
eduardo.aceituno@fashionnova.com
2
Julia
Garcia
julia@fashionnova.com
3
Zach
Wright
zachary.wright@fashionnova.com
There are no rows in this table

Discussion topics
Review the Vendor Portal issues regarding invoice/PO Uploads, management, and deletion.

Decisions

None.

Action items

Zach
Gather requirements and determine E2E business process.
Add Myra from the receiving team.
Confirm if vendors need an ad-hoc way of uploading POs/Packing Lists/Invoices
Document features to be maintained in Vendor Portal
Invoices - vendor should be able to upload at any time. The button shouldn’t disappear.
Need to explore additional functionality to send an email to someone internally when packing list is submitted late.
Zach to schedule a 15 minute meeting to review the Vendor Portal and FNBuyer.
Eduardo
Eduardo to do code review to confirm the invoice logic for button to disappear.
Determine if they can remove/delete the invoices/POs/packing lists.

Notes

Julia Notes
Can’t upload packing list
Can’t upload invoices
Eduardo: Clarified the “feature” where the vendor has 4 hours to upload the packing list after the order is approved.
Vendor has up until 4 hours before delivery to upload the packing list.
Julia has heard the vendors have 5 hours from when they scheduled their appointment.
Vendor says they cannot upload from their end, but Julia has no way to verify what their time is.
Eduardo: Confirmed that vendors receive email reminders daily until the delivery date to make sure they upload the packing list.
Because of the issues reported, Julia has been asking vendors to bring manual/physical copies of the packing.
Julia sent this note after the meeting had ended
“Hello - Here is another issue, that needs to be address as well. The calculation is using the qty instead of the qty received to calculate the cost
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