Explore

Purchasing

Steps to Acquire Material

1. Submit a Requisition:

• Navigate to

UoB Core⁠

• Go to: Procurement -> Purchase Requisition -> More Tasks -> Request Non-Catalog Item.

• Ensure the following:

• Correct supplier is selected. List of suppliers is here

here

⁠

https://bham.sharepoint.com/sites/finance/SitePages/Suppliers.aspx?com.microsoft.intune.mam.appmdmmgtstate=0&com.microsoft.intune.mam.policysource=2&com.microsoft.intune.mam.identity=m.diluca@bham.ac.uk&com.microsoft.intune.mam.policy=1&com.microsoft.intune.mam.identity.oid=cf5f5904-a1d1-4e5f-b8fa-9f969380f6f6⁠

⁠

https://bham.sharepoint.com/sites/finance/SitePages/Suppliers.aspx⁠

• Address is set to one of the University stores.

• A copy of the quote is attached.

• Full CORE account number is provided.

2. Approval:

Requisition will be approved via email.

3. Generate Purchase Order Number:

Check the purchase order number at

UoB Core⁠

-> Procurement -> Purchase Requisition -> Manage Requisitions.

4. Communicate with the Supplier:

Share the purchase order number with the supplier.

5. Supplier Sends Invoice:

Ensure the supplier includes the purchase order number on the invoice in text format (images are not accepted).

6. Goods Receipt:

• Once goods are delivered:

• Navigate to

UoB Core⁠

-> Procurement -> Receipts.

• Search for the purchase order.

• Select each item and click “Receive”.

7. Payment:

Upon receipt confirmation, payment is processed to the supplier.

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