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Lesson 3

Time Mapping, Categorization, & Recovery

Lesson Goals


Lesson Duration: 20-35 mins


Instructions:
Perform a calendar reflection to get a better sense of where you’ve been spending your time. Share your answers in the program slack channel when you are done!

Part 1 - Time Mapping

Duration: 10-15 minutes

Goals

Gain insight into where you spend your time each day so you can make better scheduling and time management decisions in alignment with your priorities and goals.
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Review the activities you’ve performed over the past two weeks using your calendar to get a sense of how you’ve been spending your time.
List out the activities below.

(Note - if your calendar doesn’t accurately reflect your past two weeks, do your best to work from memory.)
View of Activities
Activity Name
Notes
Art commissions
Planning programs and events
Building community test
There are no rows in this table
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Part 2 - Time Categorization

Goals

Time: 5-10 minutes
Video
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Activity
Categorize the activities you've listed in the last step using Gay Hendricks' Zones: Zone of Genius, Zone of Excellence, Zone of Competence, Zone of Incompetence.

View 2 of Activities
Activity Name
Notes
Art commissions
Planning programs and events
Building community test
There are no rows in this table
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Framework
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Untitled 1.png
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Part 3 - Time Recovery

Goals

Duration: 5-10 minutes
Activity
Using the zone of Genius Framework, Which activities can you lessen, delegate, or eliminate to recover at least 5 hours per week using the zone of Genius Framework?

Mark them in the table below with the checkbox and note how much time you could potentially save each week.
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Untitled 2.png
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Tactics
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Untitled 3.png
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Domains
Name
Notes
Zone of Genius
Time Tactics
Can You Save Time on this activity?
Time Saving Potential
Marketing
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Product Development
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Sales
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There are no rows in this table
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Bonus

Time Inventory

Here are two sheets If you’d like to keep a time log going forward!

Time Inventory - 1 Hour intervals
The first time sheet breaks down your day into 1 hour intervals. Tracking each hour is fairly easy to do, but the data you record on how you spent your time will be more generalized.
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1 Hour Intervals Worksheet
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Time Inventory - 30 Minute Intervals
The second time sheet breaks your day into 30 minute intervals. Tracking each 30 minute window is more challenging, but the data you record on how you spent your time will be more specific.
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30 Minute Intervals Worksheet
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