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Implementation Packages

Tier Differentiation

Migration and Implementation work is priced by tier, based off the following criteria. Generally speaking, we apply the highest applicable tier based on the answer to these items (IE a customer with 2 data sources that desires 2 test DBs is a Tier 3 even though they do not have 3 data sources).

Item/Deliverable

Tier 1

Tier 2

Tier 3

Contact Record Limit

75k

150k

250k

Data Sources

Marketing History

10 years

15 years

20 years

Designation History

10 years

15 years

20 years

Testing Option

1 test/3 iterations

2 test DBs

There are no rows in this table

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Migration Only

In this scenario, Rooted will conduct the data migration and provide ongoing support after the migration (36 months total). All Implementation will be handled by WM Tech/Site Stacker personnel.

Migration Only Pricing

Migration Only Pricing

Name

Imp. Duration

Monthly - Year 1

Monthly - year 2 & 3

Tier 1 Migration

$2,000.00

$1,500.00

Tier 2 migration

$4,500.00

$2,500.00

Tier 3 migration

$6,500.00

$4,500.00

There are no rows in this table

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Monthly - year 1 includes price of migration Spread over 12 months + monthly support (T1, T2) (starting after migration completion).

Sales commissions will be calculated in addition to these prices.

Service/Payment Schedule

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Scope - Tier 1

Data Migration

The [Client] will provide all necessary data exports from [Historical Database] to Rooted for migration to [New Database].

The data which has been agreed upon and will be migrated in this process are:

Data sources limited to 1 source systems (non-system spreadsheet data equals 1 source system per 10 spreadsheet column formats)

75,000 maximum base number of contact records

Additional cost per 75,000 records above to base amount

250,000 maximum number of gift records

Additional cost per 250,000 records above base amount

Marketing Data (10 years maximum historical data)

Additional cost for 10+ years Marketing data

Designation Data (10 years maximum historical data)

Additional cost for 10+ years Designation data

Auxiliary Data (up to 10 fields/250,000 records per field)

Additional cost per 10 fields/ 250,000 records per field above base amount

Mapping

Rooted Software will schedule and lead one, 60-minutecall for the purpose of:

Discovery of current data sources and data management processes

[Client] to screenshare and answer questions about the data processes

[Client] should be prepared to discuss specific data related requirements for this migration

Rooted Software will request and obtain access to the [Client]’s data via:

Admin level front-end access to [historical database]

Database backup/full data exports of desired data

Rooted Software will map data from the existing source system(s) to [New Database]. The project technician will make independent mapping decisions based on their knowledge of [New Database] and information provided in the discovery calls. A 60-minute call will be scheduled and hosted by Rooted Software to review a list of specific data points which require feedback.

Rooted Software will manipulate legacy data to best work with [New Database] at the data technician’s discretion and with logic applicable to all similar records.

Test Database

It is [Client]’s responsibility to provided Rooted Software with all the data points/fields by the first export of data. All instances/values of those data points should be provided in the final data export from [historical database]. Data not included will not be migrated, data not provided by [Client] will be assumed by Rooted Software as an intention to not migrate data.

Database backups/exports provided to Rooted Software should be complete and easily replicated 3 separate times. Each time provided for the release of the next database.

Rooted Software reserves the right to specify the format in which data must be submitted.

Acceptable forms of data can be (but are not limited to):

SQL Backup (.bak or .sql files); Full Backup

Differential/transaction-log backups will not be accepted

CSV files

Structured spreadsheets - to be defined by project technician

Unacceptable forms of data can be (but are not limited to):

Unstructured Spreadsheets - to be defined by project technician

PDFs

Single Test Database

Rooted Software will migrate user-provided data to a single database in up to (3) migration iterations, each to be followed by a period of user QA review:

First iteration: migrate (10) contact records (selected by technician) and associated gifts

Up to (1) week will be provided to complete the QA process

Second iteration (optional): migrate (100) contact records (selected by technician) and associated gifts

Up to (1) week will be provided to complete the QA process

Third, Final iteration: migrate all final records and associated data into database

Up to (1) week will be provided for ‘Post Live Adjustments’, to complete a review of the final database

QA Process

QA review periods will include the following:

Rooted Software will perform a “spot” QA check prior to releasing any database to check for discrepancies in the test database. An overview of the import will be provided to the client, highlighting data issues that may have required omission and [client]’s attention to correct for a subsequent test/live release.

Up to one week of time for client to review data migration and submit direct feedback to Rooted Software via an Online Form for each test iteration

It is the responsibility of [Client] to review their test database thoroughly and bring any errors or desired changes to the attention of their project technicians. Rooted Software will not be responsible for errors and desired changes that are not raised during QA testing.

Client team should expect to take several hours to carefully review migrated data for accuracy and usability (i.e., "Did the right data migrate to the right place?").

Rooted Software will schedule and calls with client as needed to discuss QA submissions and necessary corrections per test database or iteration.

GAP Data

Rooted Software will coordinate with [Client] as the projected Go-Live date approaches to determine a “cut-off” date when the project technician will arrange for the final data export from [historical database]. Any data entered or updated in the [historical database] after this cut-off date will not be reflected in the live instance, this data is referred to as “GAP Data”.

Rooted Software will advise on the best practice for exporting gift and contact data and utilizing the [new database]’s offline gift and contact import process to import in your GAP data. The import of the GAP data will be the [client]’s responsibility and limited to standard (daily) import processes.

Project Administration

Rooted Software will setup internal resources for task and budget tracking and share with client for visibility and collaboration.

⁠

Scope - Tier 2

Data Migration

The [Client] will provide all necessary data exports from [Historical Database] to Rooted for migration to [New Database].

The data which has been agreed upon and will be migrated in this process are:

Data sources limited to 2 source systems (non-system spreadsheet data equals 1 source system per 10 spreadsheet column formats)

150,000 maximum base number of contact records

Additional cost per 150,000 records above to base amount

500,000 maximum number of gift records

Additional cost per 500,000 records above base amount

Marketing Data (15 years maximum historical data)

Additional cost for 15+ years Marketing data

Designation Data (15 years maximum historical data)

Additional cost for 15+ years Designation data

Auxiliary Data (up to 25 fields/500,000 records per field)

Additional cost per 25 fields/ 500,000 records per field above base amount

Mapping

Rooted Software will schedule and lead two calls up to 60-minutes each for the purpose of:

Discovery of current data sources and data management processes

[Client] to screenshare and answer questions about the data processes

[Client] should be prepared to discuss specific data related requirements for this migration

Rooted Software will request and obtain access to the [Client]’s data via:

Admin level front-end access to [historical database]

Database backup/full data exports of desired data

Rooted Software will manipulate legacy data to best work with [New Database] at the data technician’s discretion and with logic applicable to all similar records.

When migrating data from multiple data sources (i.e., legacy CRM and legacy email/marketing platform), a common unique identifier that exists in all legacy systems is required to prevent the creation of duplicate records. If such a unique identifier is not available, Rooted Software will attempt to join records from the legacy systems using email addresses (if available). The Data Migration Technician will not attempt to join records based on names or physical addresses.

Test Database

Database backups/exports provided to Rooted Software should be complete and easily replicated 3 separate times. Each time provided for the release of the next database.

Rooted Software reserves the right to specify the format in which data must be submitted.

Acceptable forms of data can be (but are not limited to):

SQL Backup (.bak or .sql files); Full Backup

Differential/transaction-log backups will not be accepted

CSV files

Structured spreadsheets - to be defined by project technician

Unacceptable forms of data can be (but are not limited to):

Unstructured Spreadsheets - to be defined by project technician

PDFs

Single Test Database

Rooted Software will migrate user-provided data to a single database in up to (3) migration iterations, each to be followed by a period of user QA review:

First iteration: migrate (10) contact records (selected by technician) and associated gifts

Up to (1) week will be provided to complete the QA process

Second iteration (optional): migrate (100) contact records (selected by technician) and associated gifts

Up to (1) week will be provided to complete the QA process

Third, Final iteration: migrate all final records and associated data into database

Up to (2) weeks will be provided for ‘Post Live Adjustments’, to complete a review of the final database

QA Process

QA review periods will include the following:

Up to one week of time for client to review data migration and submit direct feedback to Rooted Software via an Online Form for each test iteration.

Client team should expect to take several hours to carefully review migrated data for accuracy and usability (i.e., "Did the right data migrate to the right place?").

Rooted Software will schedule and host QA Review Calls with client to discuss QA submissions and necessary corrections per test database or iteration.

GAP Data

Project Administration

Rooted Software will setup internal resources for task and budget tracking and share with client for visibility and collaboration.

⁠

Scope - Tier 3

Data Migration

The [Client] will provide all necessary data exports from [Historical Database] to Rooted for migration to [New Database].

The data which has been agreed upon and will be migrated in this process are:

Data sources limited to 3 source systems (spreadsheet data equals 1 system per 10 spreadsheet column formats)

250,000 maximum base number of contact records

Additional cost per 250,000 records above to base amount

1,000,000 maximum number of gift records

Additional cost per 500,000 records above base amount

Marketing Data (20 years maximum historical data)

Additional cost for 20+ years Marketing data

Designation Data (20 years maximum historical data)

Additional cost for 20+ years Designation data

Auxiliary Data (up to 50 fields/1,000,000 records per field)

Additional cost per 25 fields/ 500,000 records per field above base amount

Mapping

Rooted Software will schedule and lead two calls up to 60-minutes each for the purpose of:

Discovery of current data sources and data management processes

[Client] to screenshare and answer questions about the data processes

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