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Project Management

3Ps of Team Progress Updates

Purpose: To provide a framework for consistent team progress updates, ensuring all stakeholders are informed and aligned.

Scope: Applicable to all team members responsible for reporting progress, plans, and problems.

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This template is provided by

Anne Warren⁠

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Overview

Providing consistent team progress updates is critical to keeping teams informed and aligned to move our business forward.

These updates need to have more signal, less noise, and be more effectively cascaded up, down, and across teams.

3Ps is a framework for cascaded progress updates that keep the most relevant stakeholders at every level quickly informed across the company.

The 3Ps Framework

Progress → Highlights, milestones, decisions, or reviews in the prior period

Plans → Priorities and goals in the coming period

Problems → Blockers, issues or flags

Crafting Effective 3Ps

Concise

Limit 5 bullets per section and 3 lines per bullet

Use bold headers to help readers scan for relevance

Contextual

Provide sufficient context for the target audience

Avoid acronyms and code-words

Clarify impact

Clickable

Include links to launch tracker, docs, or dashboards for more details

Customer-focused

Highlight customer impact, with anecdotes or user stories in addition to metrics

Constructive Problems

Include the next steps or actions in progress to address any problems, wherever possible

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Download the Template

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Here’s a sample:

3P – {Team/Area} – MM/DD/YYYY

Name of Author

Progress

Completed milestone X, resulting in Y

Hired three new team members to support growing workload

Plans

Focus on achieving goal Z in the next period

Streamlining document management processes for better organization

Problems

Identified blocker A, working on solution B

Dealing with intermittent internet connectivity issues in the office, contacting service provider for resolution

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