Explore

November 29 - Swati Recommendations

Outreach and Collaboration

D.Talks: Shannon Lanigan

BUMP Festival

Intersectionality:

City of Calgary

Interiors

University of Calgary

Digital Alberta

Amii

Design Week

⁠

Workflow and Operations

Operations:

AV setup and management

Volunteer coordination:

Day-of-event tasks

Recruitment, onboarding, and communication

Event planner: Consider SAIT hospitality students for volunteer practicums.

Food and Catering:

Finger foods, platters, and snack boxes ($20 per box)

Catered meals (e.g., Alibaba, Lanniards)

Volunteer snack table (well-fed and appreciated)

Swag:

Get samples

Check vendors with Aliexpress

Plan for extra swag (for volunteers, giveaways, etc.)

Room Hosts:

Introduce speakers and manage room flow

Wayfinders:

Volunteers to guide attendees, given orientation in batches

Setup:

Pizza (for volunteers)

Print labels and signage

⁠

Marketing and Promotion

Marketing:

Hire a dedicated marketing/social media person:

Build an audience

Create and post content (less focus on “likes and shares” post-event)

Share reels on social media:

Speakers showcase what they will present to build enthusiasm.

Encourage event attendees to share their experiences on social media.

Branding and Vibe:

Networking opportunities

Photo booth

Create a "vibe" that aligns with event goals.

Attracting Big Names:

Get notable speakers to draw attention.

Early bird registration with a compelling topic.

Information Sharing:

Articles and case studies about the event.

Sponsor-focused data (e.g., attendee demographics).

⁠

Tracks and Themes

Clear event tracks:

Tech and Non-Tech

Diversity, Equity, and Inclusion (DEI)

Help attendees navigate:

"Where should I go?" decision support

⁠

Attendee Engagement

Engagement Activities:

Grand prize giveaway (e.g., two LEGO sets)

Hackathon

Building Traction:

Incentives for sharing event details

Discount codes and free tickets for sponsors

Professional Development:

Points or recognition for speaking at the event.

⁠

Logistics and Support

Event Software: Scheduleton, Showpass

Travel Support:

Assist international attendees with visa arrangements.

Grants and Funding:

Seek grants from the City of Calgary.

Discipline and Roles:

Ensure clear role expectations and communication:

Morning and evening volunteer shifts.

Professional and credible execution.

⁠

Potential Sponsors and Partners

Adobe

Figma

Jessica Walsh

Product Calgary

Nielsen Norman Group

⁠

Let me know if you'd like any specific section expanded or further refined!

Want to print your doc?
This is not the way.

Try clicking the ⋯ next to your doc name or using a keyboard shortcut (

CtrlP

) instead.