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December 10 meeting - Platform

To-do

Proposals Communication channels

Coffee shop availability

Possibility of having workshops the day before

Rental of classroom 1 and 2

Securing the place and deposit

Marketing needed for Venue sponsors

Presence of Platform programs at tables

Volunteers guided tour

Prepping the space one day before at night.

Megatech Checking availability for September 2025 for a large event. - We need to reply to them Calgary UX conference - March 22 * Confirming venue availability and securing the space (Deposit and final dates are flexible) * Marketing efforts towards venue sponsors (They are OK with what we offered) * Availability of coffee shop facilities on a Saturday and using tickets to offer coffee to participants (TBD)

* Event Setup and Logistics (Need to check in January) * Confirming maximum occupancy for the multipurpose room (250 if we rent chairs, need to check estimates) * Venue Rental on March 21: Renting classrooms 1 and 2 for potential for hosting workshops the day before the main event (Added to the hold, we need to see if that increased the price). * Highlighting Platform programs at designated tables (WIP) Pre-event preparations - Calgary UX Conference * Organizing a guided tour for volunteers - Needs to be during office hours. * Prepare the space for the evening before the event (It is Ok to have access one day before, except the East Annex).

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