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August 29 - Volunteer Get together at J5

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Goal of the meeting:

Having a great time, connecting with teammates and preparing the team for the big plans we have for the near future.

Biggest take away: Soon we will be forming three teams.

Communications

Conference

Community

For the next couple of months, Conference Team will be engaged on the planning portion of the event.

Access to the slides

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https://docs.google.com/presentation/d/16EFUuwZamHUsP1qu3-GwzllJtWs9UlfXWYz-tmxuTz0/edit?usp=sharing⁠

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SWAG:

Options will be discussed further, as we have a better idea of the budget and sourcing options.

Functional and Practical

Usability: Items should be functional for everyday use (e.g., notebooks, pens, reusable water bottles, or laptop sleeves).

Tech-related: USB drives, wireless chargers, or portable phone stands can cater to a tech-savvy crowd.

Sustainable: Eco-friendly products, resonate well with the design community.

2. High-Quality Design

Aesthetic Appeal: Swag should reflect good design principles, like minimalistic branding, modern typography, or creative graphics.

Stylish and Trendy: Sleek designs that the user would actually want to wear/use.

Idea: host a contest for merch/swag designs and pick the #1

3. Innovative and Creative

Digital Swag: Offering access to premium design tools, templates, or exclusive design courses can resonate well with the audience.

Mentorship offers: 1:1 with speaker or members of the community.

Prototyping Tools: Sketchpads designed for wireframing or toolkits for user testing offer hands-on value for designers.

4. Branding that Adds Value

Subtle Branding: Logo should be present, but it should blend seamlessly with the item’s design, not overpower it.

Inspirational Messaging: Incorporating motivational design quotes or UX-related catchphrases can make the items more relevant and cherished.

5. Relevant to the UX Design Field

Stationery for Design: High-quality sketchbooks, grid notebooks, or UX wireframe pads tailored for design professionals.

Software Tools: Temporary licenses or discounted access to popular UX tools (e.g., Sketch, Figma, Adobe XD).

Design Gadgets: Items like styluses for tablets, cable organizers, or ergonomic desk accessories.

6. Memorable Experience

Unique Items: Uncommon swag like post its. for ideation sessions will stand out.

Exclusive Designs: Limited-edition designs that won’t be available elsewhere can build excitement and make people value the swag more.

Volunteer Experience:

Options will be discussed further, as we have a better idea of the budget and sourcing options.

How to distinguish volunteers in a crowd:

T-shirts (Need to check sizes)

Scarf

Cap

Bandana

Pins/badge

Consider having a shared Google Doc of attendee notes just for attendees to access

Need potential keynote speakers for top topics

Have a plan for what we want by December

Need to put together sponsorship packages

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