Bodyswaps Go Manual

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Bodyswaps Go Manual

Tutorials

Users

Bulk user upload

This Users page is only available to Administrators.

This page shows you all the enrolled users for your organisation across all your classes.

Users include learners (students) and administrators.

Classes are groups of users who are assigned specific content - more on this

here⁠

⁠

There are three ways to enrol users to Bodyswaps:

Individually

Bulk - via CSV file import

Via a class self enrolment link

Each user can be assigned one of more roles and also given a tag for quick search purposes.

Enrolling individual users

Click Create User button at the top and put in their name and email address and optionally assign roles.

Roles

Every user can be given one or more role - the more roles they have the more they can do in Bodyswaps:

Learners (default) - can use the app, access their profile from different devices.

Coaches - can create classes, add users to classes and view tracking data for learners in their class.

Administrators - can manage users, devices and access.

⁠

Tag

The tag field allows you to search amongst your users later if you have a lot of them from the search bar.

Restricted Content

By default, learners can use any content that is enabled for your organisation account. However if you prefer specific users can be restricted to specific content using the drop down list here.

Note however that there is a much more convenient way to do this via the classes function.

User limits

You may have a maximum number of users allocated to your account. If so you will not be able to upload or create new users once you have exceeded this allocation.

Bulk user enrolment

You can import users via a CSV file by following the instructions

here⁠

Alternatively you can create a class and create a URL that links to a form where users can self-enrol themselves.

You can read about

this topic here⁠

⁠

Registration and invites

It’s important to understand that we don’t force every learner to create a password on Bodyswaps Go.

Learners can access the app by entering a six digit code that can be generated from a unique URL that is emailed to them. This makes it quicker for them to get to the content.

However admins and coaches do have to register and create a password. For these users the process is:

Add them to the system using name/email

Bodyswaps sends them an invitation email

They click on the email and create a password

In the user list you can see the status of the user’s registration:

⁠

The status can be:

None - the user is enrolled, but has not registered.

A single envelope icon is visible that you can click to trigger an invite message (not applicable for guest users)

Invite sent - the user has been sent an invite but not responded yet.

A multiple envelope icon is visible that you can click to resend the invite in case they lost it

Registered - the user has created a password and can access Bodyswaps Go.

Bulk invitation

Clicking on the envelope icon to send an invitation to lots of users would be time consuming, so you can do this with a single click on the button SEND INVITATIONS. This will show the following dialog option:

⁠

You can then click to send an invitation email to all your users, or the ones that haven’t been invited yet.

Note this feature is also available at the class level.

The invitation email

When the invitation email is sent it looks like this and contains a unique link from which they can create a password to access Bodyswaps Go.

⁠

Deleting users

To delete a user, click on the trashcan by their entry in the user list. This will remove all their data on the system also and is not recoverable so be careful!

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