GroundOS User Docs

Whitelabel Bidder Docs (Bidder Audience)

Whitelabel Landowner Docs(Landowner Audience)

Explore

Creating a Listing

Tillable Lease Listing Walkthrough

Creating a Tillable Lease Listing

Managing a Tillable Lease Auction

Closing a Tillable Lease Auction

Run a Tillable Lease Auction for your client’s property with GroundOS

The video below walks through creating a Tillable Lease auction. Below the video is a step-by-step guide for completing the tillable lease listing process.

Please reach out to Silas Berkson at (319) 471-2754 with any questions.

Walkthrough Video

⁠

Step-By-Step Guide

1. Select farm to list

From Land Manager

Click the Listings tab towards the top-center of the page.

⁠

Screen Shot 2023-03-14 at 9.22.38 AM.png

⁠

Now you should see the Listings tab highlighted. From here, click the yellow Create button on the right-hand side of the page,

⁠

Screen Shot 2023-03-14 at 9.25.24 AM.png

⁠

Click New Farm if you have not yet created this farm within GroundOS. If you have previously created this farm, click Existing Farm and select the relevant farm.

Click Next

⁠

Screen Shot 2023-03-14 at 9.27.16 AM.png

⁠

Use the interactive map to locate the parcels for your tillable lease listing. Search by City, State, County, Address, Zipcode, or Parcel ID to locate the parcels. Once you have found your parcel(s), select them by clicking on them.

⁠

Screen Shot 2023-03-14 at 9.37.06 AM.png

⁠

You will see this pop up box appear with the question, “Is this a parcel used for hunting or recreation?”.

Select No and click Save. Repeat this step for each parcel.

⁠

Screen Shot 2023-03-14 at 9.40.41 AM.png

⁠

Once all of the parcels that make up the farm are selected, click Next.

⁠

Screen Shot 2023-03-14 at 9.43.09 AM.png

⁠

2. Select Land Use

You will now see the Common Land Units(CLUs) outlined in green within your selected parcels. These indicate separate land use types within the property.

Possible Land Uses include the following:

Tillable (Irrigated)

Tillable (Non-irrigated)

Pasture

Reserve Program (CRP)

Reserve Program (WRP)

Timber

⁠

Screen Shot 2023-03-14 at 9.46.02 AM.png

⁠

As you click each CLU, you will have the option of which land use type to assign it. Once you select a land use type, click Save and repeat for all applicable CLUs.

⁠

Screen Shot 2023-03-14 at 11.40.02 AM.png

⁠

Once each CLU has been assigned a land use type, click Done in the bottom right-hand corner.

⁠

Screen Shot 2023-03-14 at 11.43.13 AM.png

⁠

3. Create Listing

Select each Field on this page by clicking on them. Click Next

⁠

Screen Shot 2023-03-14 at 11.44.52 AM.png

⁠

On the Location page, click Next.

⁠

Screen Shot 2023-03-14 at 11.46.37 AM.png

⁠

On the Details page you can edit the Total acres and Tillable acres if they are not accurate. The Tillable acres is what will be displayed on the lease auction page, and is what is used to calculate rent.

Click the Add landowner box at the bottom of the page.

Add an existing contact as the landowner by clicking into the Search Contact box.

Or, click New contact to add a new landowner. Once you enter the details of your new contact, click Add contact at the bottom of the pop-up page.

Once a landowner’s name is showing in the Select landowner box, click Next.

⁠

Screen Shot 2023-03-14 at 11.47.35 AM.png

⁠

On the Listing Type page, select Lease, then CashRent for the lease type, then Auction for the listing type.

Click Next.

⁠

Screen Shot 2023-03-14 at 12.04.48 PM.png

⁠

On the General Information page, you can edit the listing start and end date, add a listing description, add directions to the property, and enter any legal description, only as you deem necessary.

The Listing start date will always populate as today’s date to ensure that the listing goes live once you publish it. If you don’t want the listing to go live right away, simply edit the Listing start date field.

The Listing expiration date is when the lease auction will end. For tillable lease auctions it is advisable to run the auction for at least one month for optimal bidding outcomes.

Once you have completed your desired fields, click Next.

⁠

Screen Shot 2023-03-14 at 12.07.19 PM.png

⁠

On the Pricing page, you have the option of setting the bidding at Per acre or Per year. It is advised to select Per acre, as this is generally how tillable lease auctions are bid on.

The Starting price is the lowest amount that a bidder can place a bid at. CommonGround auto-fills a starting price, but you can edit this as you see fit. Generally it is advised to set the starting price at or a little below what the landowner is currently getting to encourage the first bidders.

Once a starting price is entered, click Next.

⁠

Screen Shot 2023-03-14 at 12.17.19 PM.png

⁠

On the Lease page you will enter details of the proposed lease terms. Enter a Lease start date and Lease end date. When doing this, keep in mind if the landowner has a current tenant and which day their current lease ends as to not overlap.

The Duration field indicates the length of the lease in years. Generally, leases offered for 2-5 years perform better than 1 year leases. However, 1 year lease offerings are also common on the platform when the landowner is planning on selling the property within that time. Once you choose a duration of lease, be sure to adjust the Lease end date to reflect the lease term correctly. Lease start date and end dates do not need to be %100 determined when publishing a listing, but can be confirmed and edited during the auction and communicated to bidders.

On this page you can also include any additional agreements you’d like visible to bidders. These additional agreements will be a part of the lease agreement that is signed at the close of the auction. These are items that your landowner client wishes to be apart of the final agreement and can be adjusted during the auction. Bidders will be made aware of any changes and they will be visible on the listing page.

Additional agreements examples:

-The tenant will mow the ditches on the west side of the farm twice per year

-The tenant must share yield data with the landowner annually.

-This lease agreement does not include hunting rights to the property. The landowner reserves exclusive hunting rights.

Once you have completed the lease term fields and entered any necessary additional agreements, click Next.

⁠

Screen Shot 2023-03-14 at 12.22.38 PM.png

⁠

On the Auction page you will choose the Bidding start date/time and the Bidding end date/time. The Bidding start date/time will auto-fill to the current time so that it will publish immediately. If you wish to delay this, simply edit the start date and time.

The Bidding end date/time is when the auction will close. As mentioned before, it is advised to run a lease auction for at least one month for optimal results. Let CommonGround know if you plan to run a lease auction for two weeks or less so that we can expedite our marketing of the listing. It is advised to set the bidding end time in the evening so that bidders are likely to be available to participate in the closing minutes of the auction. This is often when the auction gets the most competitive.

Once you have completed these fields, click Next.

⁠

Screen Shot 2023-03-14 at 12.40.43 PM.png

⁠

On the Media page you can attach any images or video links you have for the property.

Click Next.

⁠

Screen Shot 2023-03-14 at 12.49.52 PM.png

⁠

Now, if you have any documents related to the property you can attach them here. Examples of relevant documents include: alternate soil map, FSA map, yield documentation, record of recent inputs, etc. These are unnecessary to include but are encouraged to include if available.

⁠

Screen Shot 2023-03-14 at 12.52.07 PM.png

⁠

Select any Amenities listed on the Property features page relevant to your listing and click Next.

⁠

Screen Shot 2023-03-14 at 12.55.02 PM.png

⁠

Select any relevant Utilities listed on the Property features page and click Next.

⁠

Screen Shot 2023-03-14 at 12.57.28 PM.png

⁠

On the Contract Type page, select Template at the top of the page. This step involves reviweing details which will be included in the lease agreement for the listing.

Review each tab on the page including General Information, Lease Value, Payment Schedule, Signers, and Additional Agreements, clicking Save under each tab as you review. You can make any edits to these fields as you review.

The Payment Schedule details the dates in which payments are due from the winning bidder to the landowner. As you create this schedule, the system is using the starting price to reflect the dollar amounts seen here. These will change as the bidding increases. You can add payments or delete them depending on the length of the lease and the frequency of payments required. When editing this payment schedule, consider if your landowner client wishes to receive annual or bi-annual payments for rent.

⁠

Screen Shot 2023-03-14 at 12.58.07 PM.png

⁠

Payment Schedule Example:

You list a 3 year lease for 120 tillable acres at a starting price of $325/acre. The landowner expects to receive bi-annual payments with 50% of the annual lease due March 31st and the other 50% due November 1st of each lease year. See below.

The payment schedule has 6 total payments which reflects bi-annual payments of the 3 year lease term. It is not necessary to have the final payment schedule detailed before posting a listing, but you will need to ask the landowner how they would prefer it to be paid in order for the final agreement to be signed.

⁠

Screen Shot 2023-03-14 at 1.17.11 PM.png

⁠

Once you have reviewed the lease details, you will see the draft of the lease agreement as bidders will see it on the listing page. Each bidder will see the payment amounts and schedule update on this agreement to reflect their bids as they participate in the auction.

Click Finish to publish this listing. If you did not edit the Listing start date/time, then notifications will automatically be sent out to Farmers within 60 miles of the listing location upon publishing.

⁠

Screen Shot 2023-03-14 at 1.20.02 PM.png

⁠

Done 🎉

Your Tillable Lease listing is complete! To view your listing, make edits, and see bidding activity, select this Listing from within the Listings tab in the Land Manager portal.

⁠

What’s Next?

Learn more about

how we market your listings⁠

to drive as many bidders as possible to your auction, ensuring that you and your client have a deep pool of high-quality, high-paying bidders to choose from.

Learn about what to expect during the

bidding process⁠

and how you can help guide interested bidders in their efforts to purchase your client’s property

⁠

How does GroundOS market my listings?⁠

⁠

Bidding on a Tillable Lease⁠

⁠

Want to print your doc?
This is not the way.

Try clicking the ⋯ next to your doc name or using a keyboard shortcut (

CtrlP

) instead.