Explore

[WIP] How can I generate progress report for my students on Toddle as an educator?

⁠

Figma link⁠

Intercom link⁠

⁠

Progress reports on Toddle allow you to evaluate your students’ performance, add feedback, and share insights with families. This article guides you through the process of creating progress reports for your students.

In this article:

Get started with progress reports

Fill progress report sections

Track progress report completion

Get started with progress reports

Navigate to Progress reports from your homepage.

⁠

⁠

On the landing page, all report sets are grouped under Ongoing (editable) and Previous (shared), and can be filtered by grading period. Ongoing reports include those still in progress and requiring updates, while previous reports have already been shared with families and students.

⁠

⁠

Within each report set, you can see the grades you are mapped to, along with report statuses: pending, locked, shared, or excluded.

Note: You can only fill out or edit reports that are unlocked. Additionally, only admins have the ability to lock, unlock, or share a report with students and families.

⁠

⁠

Fill progress report

Progress report views

You can click the relevant grade to begin filling in reports using either of the two views:

Report section view

In this view, you can complete a specific section, such as subject/course reports or homeroom comments, for all students at once.

⁠

⁠

Student view

In this view, review an individual student’s complete report, including subject/course level comments and ratings. However, you will be able to edit the sections only for the subjects you teach.

Note: If students have been excluded from the progress report set, their names appear greyed out at the bottom of the list and you will not be able to access their reports. To restore access, ask your school admin to include them back in the report set.

⁠

⁠

Fill progress report sections

Within the progress report, the left pane provides an outline of all sections. You can scroll down to access specific sections or use the pane to navigate seamlessly between them.

Here’s a brief overview of each section in the progress report:

Cover sheet: This section includes key details about the report and is often the first page of the progress report. It is customized by your admin and is view-only for teachers.

Cover letter: This section provides a detailed introduction to the report, guiding families through their child’s progress. It is view-only and cannot be edited by teachers.

IB learner profile description: Displays descriptions of learner profile attributes as configured in your school's academic setup, giving families context for the attributes teachers assess and report on. It is view-only for teachers.

Assessment criteria description: Displays grade scale labels and descriptors to give families context for how students are assessed. It is configured by your admin and is view-only for teachers.

Progress summary: Shows a consolidated view of the student's performance across all subjects or courses. Each subject or course row displays the grades and scores enabled by your admin, such as overall score, grade point, credits, quality points, and a final grade. If your school has GPA or score and grade aggregation configured, aggregate rows including GPA, Total, and Average, appear at the bottom of the table. Depending on the template set by the school admin, it may also include student’s progress on , MYP projects or DP/CP core components.

You can use the gear icon under each subject or course to select or update the teacher's name shown. A comment box appears inline for the subjects or courses assigned to you; you can type your comment directly within the progress summary.

If homeroom advisor comments or attendance are configured to appear here, you will see those sections within the progress summary as well.

Unit reports (for PYP schools): Reports on a student's performance in individual units covered during the reporting period.

Subject/Courses: This section details a student’s performance in each subject/course, with options to edit ratings and add comments for the subjects/courses assigned to you. Depending on your admin’s configuration, a department tag and a level tag may appear next to the subject or course name; these are view-only and indicate the department the subject belongs to and the academic level the student is placed at for that subject or course.

Depending on your school’s curriculum, additional sections such as MYP assessment criteria, learner profile attributes, or assessment objectives may also appear.

MYP projects (for MYP schools): This section allows to track and evaluate a student's progress in MYP programme projects such as Personal project, Community project, and Service as action.

DP core / CP core (for DP and CP schools): This section allows to track and evaluate a student's progress in core programme components such as CAS, Extended essay, and Theory of knowledge (DP), or Service learning, Community engagement, and Reflective project (CP).

Homeroom adviser comments: This section allows the homeroom adviser to provide personalized feedback on a student’s overall progress and development.

Attendance: This section displays a student’s attendance for the reporting period, with editing options depending on the settings configured by the admin.

Note: The sections visible in your progress reports depend on the report template set by your school admin. Depending on whether you are accessing a single-grading period report or a multi-grading period report, you will be able to view scores, grades, and modify ratings for either a single grading period or for all the grading periods mapped to the report set.

⁠

⁠

Progress summary

The progress summary shows a consolidated view of the student’s performance across all subjects or courses included in the report. What appears here is configured by your admin.

Note: Not all subjects or courses may appear in the progress summary. Your admin can include or exclude individual subjects or courses from this section independently of the individual subject or course report sections.

Grade summary table

Each subject or course row displays the grades and scores your admin has enabled in the template. If your admin has enabled level tags for the progress summary, the student’s level for that subject or course appears as a tag next to the subject or course name. Depending on your school’s setup, the following may appear as columns:

Overall score- the computed score for the subject or course based on all assessments recorded for the student. This appears only if your school has score-based grading enabled.

Final grade- the grade calculated using the primary grade scale mapped to the subject or course.

Category grade and category score- the grade and numeric score for each assessment category in your school (for example, Formative and Summative). These appear as separate columns. Category scores appear only if your school has score-based grading enabled for categories.

Grade point- the numeric point value associated with the student’s grade (for example, A = 4.0, B = 3.0). Appears if your school has GPA configured in grading setup.

Credits- the number of credits assigned to the subject or course. Appears if your school has Credits configured.

Quality points- calculated as Grade point multiplied by Credits, used to compute the student’s GPA. Appears if your school has GPA and Credits configured.

MYP assessment criteria (for MYP schools) - MYP criteria are defined by the IB for each year group and reflect a specific dimension of student performance. The criterion labels (A, B, C, D) remain consistent, but their names vary by subject. Each criterion appears as a separate column in the progress summary.

MYP total (for MYP schools) - the sum of all criterion scores for the subject. This total is mapped to the final 1–7 MYP grade using IB grade boundaries configured for the subject.

Grade scales- any other grade scales your admin has enabled for the progress summary. These appear as extra columns if configured in the report template.

If your school has GPA or score and grade aggregation configured, aggregate rows appear at the bottom of the grade summary table. This may include a GPA row, as well as Total and Average rows for the relevant grade scales. The aggregate scores/grades are calculated automatically based on the grading configurations; you cannot edit them. Subjects or courses that are excluded from aggregation for a specific grading period are still listed in the Progress summary, but display a dot indicator and their grades are greyed out. Their values are not included in the Total or Average rows.

Note: In a multi-grading period report, aggregation can be configured differently for each grading period. As a result, which subjects or courses contribute to the Total or Average rows may vary across grading periods within the same report.

All values in the grade summary table are pre-populated based on the evaluations recorded in the class. For subjects or courses assigned to you, you can override the overall score, category scores, and grade scale scores directly in this table. Any value you override is highlighted in yellow. You can reset it at any time to return to the automatically calculated score/grade.

MYP projects (for MYP schools)

If your school has MYP projects configured, a project block appears in the progress summary below the subjects table. It shows the grade and progress information for each project the student is enrolled in. The values displayed depend on what your admin has configured in the template.

A comment box appears for projects assigned to you, where you can add a supervisor's/adviser’s comment using the same options available in other comment boxes.

DP core / CP core (for DP and CP schools)

If your school has DP or CP core configured, a core block appears in the progress summary below the subjects table. Only the components the student is enrolled in will appear. The columns that appear for each component depend on the component type and what your admin has configured in the template. A comment box appears for components assigned to you, where you can add your comment using the same options available in other comment boxes.

Teacher comment

A comment box appears inline only for subjects or courses assigned to you. For subjects or courses taught by other teachers, only the teacher's name is shown; no comment box appears.

Note: Comments and ratings you add or edit in the progress summary stay in sync with the individual subject or course report. Changes made in either section are reflected in both.

Note: Depending on the report template configured by your admin, additional custom comment fields may also appear within the progress summary for you to fill in.

Homeroom adviser comment

If the homeroom adviser comment is included in the progress summary, it appears as a dedicated section below the grades table. Only the assigned homeroom adviser can fill in this comment.

Attendance

If attendance is configured for the Progress summary, attendance data appears here. The specific information shown depends on the template’s configuration. If your school uses automatic attendance, this data is view-only. If manual attendance is configured, you can edit the values directly.

Note: The attendance data shown within the progress summary is in sync with the standalone Attendance section. Both reflect the same data.

⁠

⁠

Unit reports (for PYP schools)

The Unit reports section lets you fill in a student’s performance report for each unit covered during the reporting period. Units appear based on how each unit’s timeline aligns with the grading period selected for the report set. Use the gear icon at the top of the Unit reports section to manage which units are included in the report for that student.

Within each unit report, you can view and fill in the following sections, depending on what your admin has configured in the template:

Unit basic details- the unit cover image and central idea are pulled automatically from the unit plan. If enabled by your admin, an overall grade rating field also appears here for you to rate the student’s performance in the unit.

Lines of inquiry- the lines of inquiry for the unit, pulled automatically from the unit plan.

Integrated subject areas- the subjects integrated into the unit, pulled from the unit plan.

Unit plan comment- a comment box for you to add an overall remark on the student’s performance in the unit.

Learner profile attributes- rate the student on the learner profile attributes addressed in the unit using the configured grade scale(s).

Concepts- rate the student on the key concepts explored in the unit using the configured evaluation criteria. A comment box appears for each concept.

Approaches to learning (ATL)- rate the student on ATL skills and sub-skills at both the skill and sub-skill level using the configured grade scale(s).

Subjects- rate the student on subject standards using the configured grade scale(s). An overall comment box appears at the bottom for each subject.

Each of these learning goal sections has a gear icon that lets you manage which specific items appear in the report for that student.

⁠

⁠

Subject/Courses

Each course or subject expands to show the individual report sections that you can view/edit:

Description

Covered units

MYP assessment criteria (for MYP schools)

Grade summary

Assessment objectives (for DP schools)

Learning goals (ATLs, LPAs, Standards and Skills)

Teacher comment

Note: While you can see other subjects/courses the student is enrolled in, you can only edit reports for your own subject/course.

Description

Add a description to summarize what students have explored or achieved during the grading period. If your school has subscribed to Toddle AI, you can use it to instantly generate or refine the description.

Primary teachers selection

Below the subject or course, you will see the primary teachers assigned to it. By default, the primary teacher assigned (if any) under Settings > Class settings > Staff members will appear.

⁠

⁠

You can use the gear icon to update or change the teachers tagged to a specific course/subject directly from this section.

Once you’ve finalized your selection, you can choose to apply the changes to all students in your class or only to the current student whose progress report you are filling out. After making your choice, click Apply to finalise the changes.

Teacher assignments in progress reports stay in sync with class settings. When you update a teacher here for a class, the change is also reflected in the Class Settings > Staff members page. Conversely, if a teacher is updated in Class settings, the progress reports for that class update automatically if it is unlocked. The most recent change, whether made from the report or from class settings, always takes precedence and applies across all report sets for that class.

⁠

⁠

Covered units

Under Covered units, you can view and select the units relevant to the grading period using the gear icon. This opens a modal listing all units from the courses the student is studying under that subject. Use the search bar to find specific units, or use the Grading periods filter to narrow the list by grading period. Select or deselect individual units using the checkboxes, or use Select all to include all listed units.

Once you have made your selection, click Next. You can then choose the classes you want to apply this too and click Apply to finalize the changes.

⁠

⁠

MYP assessment criteria ( for MYP schools)

MYP assessment criteria are defined by the IB for each year group, the specific criterion names vary by subject and the year group objectives set is shown as a tag next to the section heading. If ratings have already been recorded in the class gradebook for these criteria, they carry over automatically to the report.

Selecting a rating auto-populates the comment box with IB-defined level descriptors for that achievement level. You can also add or customize them to provide personalized feedback.

⁠

⁠

Clicking on a rating opens a history view showing the student's performance on that criterion from class assignments, across grading periods. The MYP total is calculated automatically as you rate criteria. Depending on your admin's configuration, the total may only appear once all criteria have been rated. The overall grade is derived from the total using IB grade boundaries.

Use the gear icon to change which year group objectives are applied to a subject for a specific student.

Note: Changing the year group objectives set will remove any grades previously entered for that subject for that student.

⁠

⁠

Grade summary

Here, you can view the overall score and grade for your subject or course based on the grade scales enabled by your school admin in the report template. If your admin has enabled category grades in the report template, a breakdown of category grades and scores will also appear. These scores and grades are pulled from the evaluations done in the class.

Category scores are automatically calculated from class assessments based on the weighting assigned in the grading setup. Depending on your school's grading configuration, the overall score may be calculated from category scores or directly from individual assessment scores.

One or more grades may show based on the grade scales selected at the course/subject level and enabled in the report template.

If your school has GPA or credits configured, the grade summary may also include Grade point, Credits, and Quality points.

Clicking on a score or grade evaluation opens a pop-up where you can review the detailed evaluation history. This applies to scores and grades calculated from class assessments; GPA, Credits, and Quality points do not have an evaluation history.

If the permission is enabled, you can edit scores and grades directly in the grade summary. Any value you override is highlighted in yellow, and the change is also reflected in the gradebook as an override in real time. You can reset an overridden value at any time to revert to the automatically calculated score or grade.

For MYP schools, if your admin has enabled this setting in the report template, a boundary guidelines row appears at the bottom of the grade summary. This shows the IB grade boundaries, the total score range that maps to each final grade (1–7), along with a dot indicator showing where the student's current total sits within those boundaries.

⁠

⁠

Assessment objectives (DP schools)

Assessment objectives for the subject appear here, rated using the evaluation scale configured by your admin. Ratings are pre-filled from the class gradebook but can be modified directly in the report. Clicking on a rating opens the student's evaluation history for that objective. You can also add a comment for detailed feedback.

Use the gear icon to configure which objectives are included for the report. You can then choose the classes you want to apply this too and click Apply to finalize the changes.

Note: The visibility of assessment objectives and their evaluation scales depends on how your admin has configured the grading setup and report template.

⁠

⁠

Standards

By default, the standards tagged to the subject you are filling the report for appear in this section. You can manage which standards are included using the gear icon. The modal shows all standards tagged to the subject, and you can search or browse to add or remove them.

Once you have made your selection, use the Apply button at the bottom of the modal to apply changes to one or more classes of the same subject. Once done, click Apply.

The grade scales that appear for rating students on standards are determined by two levels of configuration: the grade scales mapped to the standard set in the grading setup, and which of those your admin has chosen to display in the report template.

You can rate students directly against the standards shown using the available grade scale(s). Clicking on a standard rating opens a popover showing the current value, the system-calculated grade based on your school's calculation method (for example, most recent, mean, or rollup weighting), and the evaluation history across grading periods. You can enter a value to override the calculated grade. Any overridden value is highlighted in yellow. A revert icon appears next to the field, which you can use to reset the rating back to the calculated value at any time. Any rating you add here is reflected in the standards gradebook as an override in real time.

To learn more about evaluating students on learning standards, refer to

this article⁠

⁠

⁠

Learner profile attributes (LPAs)

Learner profile attributes are school-level learning goals that appear across subject reports. You can rate students on each attribute using the grade scale(s) configured by your admin. Ratings are pre-filled from the class gradebook but can be modified in the report.

Clicking on a rating opens the student's evaluation history for that attribute. You can also add a comment for detailed feedback. Use the gear icon to select which LPAs appear in the report for this student.

Approaches to learning (ATLs)

ATL skills are programme-level skills that appear across subject reports, rated at both the skill and sub-skill level using the grade scale(s) configured by your admin. Ratings are pre-filled from the class gradebook but can be modified in the report. Clicking on a rating opens the student's evaluation history for that skill.

A comment box appears for each ATL skill for you to add feedback. Use the gear icon to select which ATL skills appear in the report for this student.

⁠

⁠

Teacher comment

Depending on how the report template is set up by your school administrator, you may be required to provide comments at different levels, such as for standards, learner profile attributes, courses, or subjects, or an overall homeroom adviser comment.

Additional actions in the comment box:

Add evidence

To add evidence to your comment, use the + icon. Here, you can attach evidence from the student’s portfolio using the Toddle icon, or upload files from Device, Google Drive, OneDrive, SharePoint, or by adding a Link.

Quick copy: Use Quick copy to apply the same comment to a specific student, multiple students (use the class filter to narrow the list), or all students across one or more of your classes. This option is available across all comment and description boxes in the report.

Add a comment from the comment bank: Insert or save reusable comments through the Comment bank for future use.

⁠

⁠

In the modal that pops up, you can browse all comments added by you or the administrator and select one to use. Comments may include dynamic fields such as the student's name or pronouns, which are automatically populated when the comment is used.

⁠

⁠

Add a comment to the comments bank: Add the comment you’ve written to the Comment bank.

In the modal that opens, enter a title for the comment, add the comment text, and select the relevant grades or subjects.

When adding a comment to the comments bank, you can associate it with any grade and subject available in your school. This is not limited to the classes or subjects you are currently assigned to as a teacher.

Once created, the comment will be available for selection from the comments bank wherever applicable in progress reports.

⁠

⁠

Use Toddle AI to generate a comment: If your school has subscribed to Toddle AI, you can use it to instantly generate or refine comments for student progress reports. To learn more, refer to

this article.⁠

⁠

⁠

MYP projects (for MYP schools)

The MYP projects section lets you fill in a student’s progress and evaluation for IB MYP projects. Depending on your school’s configuration, projects may appear as a dedicated section in the report, within the progress summary, or both.

The three MYP projects are:

Personal project

Community project

Service as action

Note: Even if a project is enabled in the template, it will not appear for a student who is not enrolled in that project.

Information from the relevant project module is automatically pulled into the report. For Personal project and Community project, assessment criteria ratings can be edited directly within the report, and any changes sync back to the project module. Service as action shows activities and service learning outcomes.

For each project, you can view and fill in the following, depending on what your admin has configured:

Status- the current status of the project.

Description- a brief overview of the project.

Project details- key project information. For Personal project, this includes project title, supervisor, and hours spent. Community project additionally includes collaborators. Service as action shows activities with title, status, duration, and service approaches, as well as service learning outcomes.

Assessment criteria- the IB assessment criteria used to evaluate the project, applicable to Personal project and Community project. Click on a criterion to rate the student and, if enabled, add a comment.

Grade summary- the overall grade and progress rating for the project.

Supervisor’s comment- a comment box for the project supervisor.

Note: Comment syncing does not apply between the report and the project module. Comments are pulled from the project module only when the report set is generated. Any changes made to comments afterwards in either the module or the report will not sync.

⁠

⁠

DP core / CP core (for DP and CP schools)

The DP core section covers CAS, Extended essay, and Theory of knowledge. The CP core section covers Community engagement, Service learning, and Reflective project. Depending on your school’s configuration, core components may appear as a dedicated section in the report, within the progress summary, or both.

Note: Even if a component is enabled in the template, it will not appear for a student who is not enrolled in that component.

Information from the relevant module is automatically pulled into the report. Evaluations for Extended essay and Theory of knowledge (DP), and for the Reflective project (CP), can be edited directly within the report, and any changes sync back to the module.

For each core component, you can view and fill in the following, depending on what your admin has configured:

Status- the current status of the component.

Description- a brief overview.

Basic details- key information specific to the component, such as adviser and tracked hours for CAS, or essay title, supervisor, and supervision hours for Extended essay.

Grade summary- the overall grade and progress rating.

Adviser’s or Supervisor’s comment- a comment box for the relevant teacher.

Note: The sections visible within each component depend on what your admin has configured in the template and vary by component type.

Note: Comment syncing does not apply between the report and the module. Comments are pulled from the module only when the report set is generated. Any changes made to comments afterwards in either the module or the report will not sync.

⁠

⁠

Homeroom adviser comments

In the Homeroom adviser comments section, the student’s homeroom teacher can provide feedback, offering insights into the student’s overall performance in the class.

Click the gear icon next to the teacher name to select which homeroom adviser is displayed in the report. By default, the change applies to the current student. You can click the arrow on the Apply for this student button to instead apply it to multiple students or to all students across one or more of your classes.

Note: Only the assigned homeroom adviser for the student can fill in this section. If you are not the homeroom adviser for a student, this section will be view-only for you.

Attendance

The Attendance section displays attendance data for the reporting period. Depending on your admin’s configuration, the following may appear:

An overall attendance figure for the student across all subjects or courses.

A subject-wise breakdown, showing attendance separately for each subject the student is enrolled in.

Attendance categories such as Present, Excused, Unexcused, and Tardy.

Values shown as percentages or absolute numbers.

If your school uses automatic attendance, this data is pulled directly and updates in real time; it is view-only in the report. If manual attendance is configured, the data is captured at the time the report set is created and can be edited directly in the report.

⁠

⁠

Other progress report actions

Mark a section as complete

Once a section is filled, teachers can mark it as complete by selecting the completion indicator in the left panel. The encircled green tick denotes a completed section.

Note: Once a section is marked complete, the report status updates automatically for that student and is reflected in your overall progress tracking view as well as at the admin end, where admins can monitor section-wise completion across all students in the report set.

⁠

⁠

Want to print your doc?
This is not the way.

Try clicking the ··· in the right corner or using a keyboard shortcut (

CtrlP

) instead.