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[WIP] How can I create assessments, learning experiences, or quick tasks as an educator?

Prerna Singh

Last edited 19 hours ago by Anukruti Singh.

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As an educator, you can create different kinds of class tasks on Toddle, such as assessments, learning experiences, or quick tasks, to engage students and assess their learning. You can include instructions, submission templates, assessment tools and resources, and manage all tasks easily from your class.

This article covers:

Access points for task creation

Creation of tasks

Edit existing tasks

Import tasks from the library

Access points for task creation

You can create tasks from multiple areas in Toddle depending on your workflow.

via Course>Class> Assignments

From your homepage, scroll to the Courses and classes area.

Here, you will see the courses and classes you are mapped to. Select the one for which you wish to create a task.

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Once inside, go to the Assignments tab.

Select ‘+ Create task’ and choose the task type, such as Assessment, Learning experience, or Quick task.

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Via Course > Course plan

Inside the course, open the Course plan tab.

Use the + Add button to create a task.

Choose from Quick task, Learning experience, or Assessment.

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Within the course plan, you can also open a unit and click on the ‘Assessments and resources’ icon on the top-right toolbar. This opens the panel on the right, where you’ll see a red ‘+’ button. From here, you can create a new Learning experience or assessment.

Note: You cannot create a quick task from within a unit since these are unit-independent.

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Alternatively, you can go to the ‘Unit flow’ tab of the unit and use the ‘+Create’ button to create tasks.

Note: You will be able to create tasks from within the course plan or a unit only if you have course editor permissions.

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Via Gradebook > Assessment gradebook

Go to Class→Gradebook tab and choose the ‘Assessments’ gradebook.

Select the red ‘+’ button to create a quick task, assessment, or learning experience.

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via Calendar

From your homepage, open the Calendar card.

Use the ‘Create’ button at the top right corner or click anywhere on the calendar to open the task creation menu.

Choose the task type you want to create, such as a Quick task, an Assessment, or a Learning experience.

You can also use the Class filter to choose which class the task belongs to. Select the preferred class and continue with task creation.

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Creation of tasks

The workflow to create a Learning experience, Assessment, or Quick task on Toddle is the same.

You can choose one of the assignment types to suit your teaching needs:

Assessments: Used to measure student progress, provide structured feedback, and track growth over time using assessment tools.

Learning experiences: Focused on student engagement and instructional improvement, helping identify areas where students need support and refining teaching strategies.

Quick tasks: Ideal for informal activities that do not contribute to the overall score or total, such as reflections, practice exercises, or student participation tasks.

The steps below explain how to create an assessment via Course → Classroom → Assignments.

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Once you’ve chosen the task type and opened the creation screen, follow the steps below to set up your task details.

Add task details

Step 1: Add a title and an optional cover image.

Step 2: If you are in a subject-based setup, select the subject from the dropdown.

Step 3: Choose the preferred assessment type from the dropdown menu.

Step 4: Set a duration for the task.

Step 5: Next, select a relevant term (grading period) from the ones configured by your school administrator. Consequently, this task will be used for the overall grade calculation of that grading period. By default, the current term (grading period) will be selected.

Step 6: Choose an assessment category for your task. The dropdown will display categories defined by your admin for the selected grading period and subject/course. Choose None if you do not want to tag the task to any category.

Note: If you have course editor permissions, you can edit assessment categories for your course or subject from ‘Grading configurations’ under Course settings or Subject settings.

Step 7: Add instructions for your assessment.

Enter the task details under the Description field. The instructions you add here will be visible to students once the task is assigned.

Use the Audio description option if you want to record and share the instructions as a voice note.

Note: If AI assistance is enabled for your school, you can use it to generate ideas or draft activity descriptions while creating your task. Refer

this article⁠

to learn more.

Step 8: Add learning resources under the Resources section.

Upload files such as images, documents, or audio and video clips from your device.

Add links or notes

Depending on your school’s cloud configuration, you can also upload files from Google Drive or OneDrive/SharePoint, or create new Google or Microsoft files directly on Toddle.

Tip: Read these articles to learn more about adding

Google⁠

OneDrive/SharPoint⁠

files as learning resources.

Step 9: If you want students to use a specific template for the task, upload it under the Submission template.

You can upload a Toddle Workbook or Toddle document or, depending on your school’s cloud setup, upload files from Google Drive or OneDrive/SharePoint, or create new Google or Microsoft files directly on Toddle.

If your school has integrated with LTI tools such as ClickView, Edpuzzle, or H5P, select them using Add an external tool → [Tool name] to add them as submission templates.

Tip: For more details, refer to these articles on using

external tools as submission templates⁠

Google Docs/Slides⁠

OneDrive files⁠

Toddle document,⁠

and

Workbooks⁠

as submission templates.

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After adding the submission template(s), you can use the three-dot menu to rename, delete, or download the attachment. Additionally, you can rearrange the order of the submission templates by dragging and dropping them using the drag icon next to each template. The uploaded template(s) will be visible to students, allowing them to use it for their submissions.

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Add assessment tools

Use the ‘Assessment tool(s)’ section to decide how you would like to carry out the evaluation for this task.

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To assess your students' work effectively, Toddle provides various assessment tools to choose from:

Rubric/Single point rubric/Checklist- You can create your own custom rubric/single point rubric/checklist to evaluate students or pick an existing template created in your school. You can click anywhere within the grid, and two icons will appear at the bottom left. These icons allow you to add criteria (rows) or levels (columns) to the rubric.

You can add rows or columns within the rubric grid by hovering over an existing row or column and selecting the six-dot icon. Choose to add a row or column above, below, left, or right as needed. You can also drag rows and columns to reorder them.

Use the three-dot menu at the top right to download or remove the rubric. Once added, decide how you want the task to be evaluated by the teacher, the student, or both. You can also collapse or expand the rubric using the arrow icon next to its title to hide or view details as needed.

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Score-based rubric- You can use a score-based rubric to evaluate students against defined criteria, with each rating level carrying a numeric score. When evaluating, the total score is calculated by summing the point values of the selected rating for each criterion.You can create a new score-based rubric or select an existing template from your school library.

When creating a new score-based rubric:

Define your criteria in the first column. Each criterion represents a dimension of the task you want to evaluate, such as knowledge, analysis, or communication.

Add rating levels as columns (for example, Beginning, Developing, Proficient). Each rating requires a label and a mandatory point value. Point values must be positive whole numbers and must be unique within each criterion.

The criterion score is auto-calculated as the highest point value among all ratings for that criterion. This field is not editable.

The maximum score of the rubric is the sum of all criterion scores. For example, if two criteria each have a maximum of 5, the rubric's maximum score is 10.

To add a new criterion (row), click Add row or use the + icon next to an existing row to insert one in between. To add a new rating (column), hover over the border between two existing rating columns and click the + icon that appears.

Rows and ratings are reorderable by drag and drop.

Use the sort icon next to the rating column header to sort all rating scores in ascending or descending order.

You can further customize the rubric using the Display option to show or hide criteria descriptions and rating descriptions. These preferences persist across future tasks.

You can save the rubric as a reusable template by clicking Save as template.

Once the rubric is added, you can decide whether the task should be evaluated by the teacher, the student, or both.

Note: Each rating point value must be filled in before you can assign the task. If any point value is left blank or if two ratings within the same criterion have the same score, Toddle will highlight the error and prevent assignment until it is resolved.

Note: You cannot use Score-based rubric with a Score or Standard-based rubric as additional assessment tools, on the same assessment. Only one scoring tool is allowed per task.

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Standard-based rubric- You can use a standards-based rubric to evaluate student work against defined standards and grade scales. You can create a new rubric or use an existing template from your School library.

When creating a new standards-based rubric:

Choose a standard set from those added to your course.

Select a corresponding grade scale (alpha or numeric). Each rubric can use only one standard set and one grade scale.

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Once inside a set, select one or more learning standards/outcomes you want to include. These will form the criteria against which student work will be evaluated.

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Once the rubric is created, you’ll see the selected standards listed as criteria, along with the mapped grade scale descriptors (if added by the admin).

In addition to the selected standards, the chosen grade scale also impacts the structure of the rubric and how student evaluation will take place. Based on the selected grade scale, the rubric will display ratings as either letter grades or numeric values.

You can further customise the rubric by reordering rows, adding or removing standards, and editing descriptors directly within the table. Use the Display option at the bottom to choose what details appear in each cell, such as standard codes, descriptions, or grade labels.

Note: If a standards-based rubric is added to the assessment, the learning standards linked to it will also appear under the Learning goals section. However, these cannot be rated directly. Read

this⁠

article to learn more about using standards in class tasks.

Note: When using a standards-based rubric with a numeric grade scale, you cannot add ‘Score’ or ‘Score based rubric’ as an additional assessment tool, since only one score-based tool can be used per assessment. Conversely, if you choose ‘Score’ or ‘Score based rubric’, you cannot add any standards-based rubric, whether it uses an alpha or numeric scale.

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Grade scale- Use the Grade scale tool to evaluate student submissions using a predefined grade scale. When you add a grade scale, the available options depend on how your school is set up:

Course-based setup - grade scales are mapped to the course and grading period. When you select the Grade scale tool, all grade scales mapped to the selected course and grading period will appear in the dropdown.

Subject-based setup - grade scales are mapped to a subject and grading period combination. When you select the Grade scale tool, only grade scales mapped to the selected subject and grading period will appear. If no subject is selected for the task, or if multiple subjects are selected, the grade scale option will be unavailable.

If multiple grade scales are available, the primary grade scale is added by default. Use the dropdown to select a different one.

If no grade scale has been mapped for the selected subject/course and grading period, the option will be disabled.

Note: Grade scales are mapped to courses or subjects by your school administrator in Admin portal → Grading setup → Final grade setup. Read

this article⁠

to learn more.

Once added, the grade scale appears in the assessment tools section. Use the preview icon to review grade levels, cutoff values, and descriptors before confirming your selection. You can remove the grade scale at any time using the bin icon.

Use grade scale with other assessment tools

Grade scale with score: Grade scale and Score can be used together on the same assessment. When both are added, the grade in the grade scale is auto-populated based on the score awarded, using the cut-offs defined in the grade scale. Teachers can override the auto-calculated grade at any time.

Grade scale with a standards-based rubric: Both tools must use the same grade scale. The tool you add first determines which grade scale the second tool will use. If you add the grade scale first, only standards-based rubric templates that use the same grade scale will be available, and any templates using a different grade scale will be filtered out. If you add the standards-based rubric first, the grade scale used in the rubric is automatically applied to the grade scale tool. In this case, the dropdown is disabled and you cannot select a different grade scale.

If the standards-based rubric uses alpha grade scale, Toddle automatically calculates the grade scale value from the rubric evaluation during assessment. Teachers can override it.

If the standards-based rubric uses numeric grade scale: No auto-calculation applies since the rubric already produces a numeric score. The grade scale value must be selected manually during evaluation.

Grade scale with a score-based rubric: Grade scale can be used together with a score-based rubric. The Grade scale value is automatically calculated based on the rubric evaluation. As you select ratings across criteria, each rating is mapped to its corresponding grade value, and an average is calculated to determine the final grade. This behaviour is consistent regardless of whether the grade scale is alpha or numeric.

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Final remarks/comment- You can use the 'Final remarks/comment' tool to provide comments to students. This allows you to include specific feedback related to the task, ensuring clear communication and guidance for the students.

Score- Lastly, you have the option to indicate the maximum score for the task.

Note: When creating a Quick task, the available assessment tools are limited to rubrics, checklists, and final remarks/comments.

You have the option to evaluate students on learning goals such as subject standards and skills.

To add goals, click the ‘+’ icon beside Learning goals.

From the list, select Standards or Skills.

You’ll see all the standards or skills configured for your course/subject or grade.

Use the checkboxes to select the ones you want to assess students on.

Tip: Refer to these articles to learn more about adding

Standards⁠

and

Skills⁠

as learning goals.

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Once you have chosen the goals for evaluation, enable the 'Rate on learning goals' option, as highlighted below. This enables you to evaluate students on learning goals (Standards or Skills), allowing for a holistic assessment of student progress. Note that students are not able to self-evaluate learning goals.

Note: You will not be able to tag learning goals for Quick tasks.

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Lastly, use the 'Teacher Notes' section to jot down your thoughts. These notes are private and visible only to you.

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Assign tasks

Once the task details are finalized, you can assign it to one or more classes, configure visibility, and manage submission settings. Follow the steps below:

When you’re ready to assign the task, click the Assign button. In the modal window that opens next, you will have the following options:

Submission: Turn the toggle on or off to allow students to submit their work on Toddle. It is enabled by default. If you turn off the toggle, the task will be treated as a non-submission-based activity, and certain options, such as ‘Check for Similarity’ (if Turnitin is integrated), will no longer be available.

Duplicate task to other classes: Use the ‘Add another class’ option to copy the task to other classes you teach. You’ll see a list of classes for the course. Select one or more classes from the list. A copy of this task will be created under the Assignments section for the added class(es).

Select students: Use the profile icon and choose one or more students of the class(es) who you want to assign this task to. This feature makes it easy to create differentiated tasks tailored to individual students or groups.

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4. Configure assign settings: This option allows you to specify the task’s due date, dates for opening and closing task submissions and adjust task visibility settings. Let’s explore each one of these settings in detail:

Opens on: This option specifies the date and time when the assignment will become available for students to access and begin working on. If you don’t set an open date, the assignment will be immediately open, meaning students can start attempting it as soon as it is assigned. Note that the open date can be set to a past date; however, assigned students will not receive a notification for the task in this case.

Due on: The ‘Due on’ option, which is enabled by default, allows you to set the due date for the task. Any submissions made after this date will be marked as late. Note that the due date can also be set to a past date; however, assigned students will not receive a notification for such a task, and any new submissions will not be considered as ‘overdue’ or ‘late’ in this case.

Note: If you backdate a task and set a due date that falls before the open date, Toddle automatically adjusts the open date to match the due date. This adjustment happens only the first time if an open date has not been selected yet.

Closes on: If you enable this option for a task, the date and time you set here will determine the point after which students will no longer be able to make submissions. If no close date is set, students can continue submitting even after the due date until you manually close the task. Note: This option is not available when the ‘Submission’ toggle is off.

Visibility: With the visibility option, you can choose how the assignment will be shown to students.

Visible to students now: The assignment is visible as soon as it is created.

Visible to students on open date and time: The assignment becomes visible to students on the configured open date.

Visible to teachers only: The assignment remains private for you and is hidden from students.

Additionally, you have the option to pin one or more settings within ‘Configure assign settings’. Pinning these options makes them available by default in the Assign modal for future use. You can change your preferences for pinned options at any time.

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5. Add tags: Tags help you organize and access tasks easily. You can select from existing tags in the dropdown or create a new one by typing its name.

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If you have selected more than one class to assign the task, they will appear in a data-grid view. Each row represents a class, along with details such as assigned students, open date, due date, close date, visibility, and tags.

This layout allows you to view, edit, and compare assignment settings for multiple classes easily. You can also use common data-grid operations such as copy and paste, drag to adjust fields, or keyboard navigation using arrow keys and Enter/Return to move between cells and edit fields for multiple classes efficiently.

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A brief summary appears below the datagrid, giving you a clear view of when the assignment will open, close, and how late submissions will be handled. If you have assigned the task to multiple classes, you can use the arrow icons beside the summary line to switch between summaries and quickly review the configuration for each class.

Based on the selected settings, the summary automatically updates to reflect your choices.

For example, if you configure an assignment for a class with the following settings:

Opens on: Now

Due on: 7 November, 11:15 AM

Closes on: 8 November, 11:15 AM

Visibility: Visible to students now

The summary will display: “8A English: The assignment will be immediately visible to students. Submissions open immediately and close on 8 November at 11:15 AM. Submissions made after 07 November at 11:15 AM will be considered late.”

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Lastly, you will see the following options under the ‘Settings’ section. Note that these settings are common and will apply to all classes where the task has been assigned:

Add to course plan: Include the task in the ‘Course plan’.

Class discussion: Enable peer discussions for the assignment.

Exclude task from final grade calculation: Exclude the task from contributing to overall scores for categories and grading periods.

Check for similarity: Conduct a similarity check on student submissions (if integration is enabled).

Note: This setting will appear only if Turnitin is integrated with Toddle for your school, and your school admin has enabled Turnitin for the current grade.

Finally, click on the ‘Assign’ button to assign the task in real-time, or if you wish to pick it up at another time, use the ‘Save draft’ option.

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Saved Progress

If you accidentally close the platform before finishing your task, your progress is automatically saved and you see an option to resume your work or start afresh when you hit the ‘+New’ button again and select the task type (quick task, learning experience, assessment) you were creating.

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Shareable assignment link

Once the task is assigned, you can copy the assignment link from the Instructions and share it with students. Using this link, users can open the assignment directly on Toddle without navigating to the specific class, which is useful when referring to assignments in class announcements or messages.

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Edit existing tasks

You can make changes to an existing task at any time.

Click the three-dot menu beside the task and select ‘Edit’ to update its details.

To modify assign settings, such as dates or visibility, select ‘Edit settings’.

To switch between task types, use the ‘Change task type’ option.

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Edit task details and settings

Upon clicking ‘Edit’ from the three-dot menu, you can modify the task details such as its title, grading period, category, assessment instruction, submission template, resources, assessment tools, evaluation settings, learning goals, etc. To update the task assign settings, click on the ‘Edit settings’ option at the bottom.

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Easily update the list of tagged students, tags, and other assign settings configured for the task from here. You can even replicate the same task for other classes using the ‘Add another class’ option.

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Edit task type

You can switch a task to a different type using the ‘Change task type’ option in the dropdown menu.

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A pop-up window appears showing the current task type and the available options to switch to. You can change the task type at any time, regardless of its submission, evaluation, or shared status.

Note: This option is not available for Worksheets or AI Tutor task types.

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Since certain fields differ between task types, keep these points in mind when switching:

Switching to a new task type will hide any fields unique to the current task template. Any fields present in both templates will be retained, while others will be hidden. This ensures that if you revert to the original task type later, all previously entered data in those fields will be fully restored.

For example: When switching from a Learning experience or Assessment to a Quick task, fields such as grading period, duration, and category get hidden, unless reverted back.

Switching to a Quick task, in particular, will remove assessment tool evaluations unique to the current task template.

For example: When switching from a Learning experience or Assessment to a Quick task, evaluations done on score, DP assessment criteria, or learning goals will be removed from the task.

As a result, the task will no longer contribute to the overall score calculations for the category and the grading period. This change will be reflected in the Gradebook and unlocked progress reports, with scores adjusted to exclude the task from the calculation. Note that this action cannot be undone; therefore, if you choose to revert to the original task type, the evaluations will not reappear.

In the example below, a Formative assessment is being changed to a Quick task, triggering the relevant disclaimer messages. Note that every time the task type is changed, an entry is made in the activity log for teachers, students and family members to view.

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Import tasks from the library

You have the option to import an existing assessment, learning experience, or quick task from your school library and customize it according to your preferences.

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Step 1: Search for a specific task or use the filter options based on grade, assignment type, and creator. Select the task that you want to import. Once selected, you will see a preview of the task on the right-hand side of the screen. Once done, click ‘Next’.

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Step 2: Change the assessment details as per your requirement from the ‘Edit post’ section and click ‘Assign’.

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Step 3: Select the students and choose the due date and time. Depending on your requirement, you can use the ‘Configure assign settings’ option to also add the dates for opening and closing task submissions and adjust the task visibility settings. Once you have set the post settings, hit the ‘Assign’ button to assign it to the selected students.

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