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User name settings- Slack version

Shefali Rangi

User name settings let you control how names appear across the platform — including the web app, mobile app, downloaded reports, transcripts, and exported data. Use the options on this page to configure and standardize name display formats for different user groups in your account.

Where name formats apply

Name formats can be configured separately for:

Web & Mobile (platform)- This controls how names appear inside the platform, including messages, gradebooks, and dashboards.

Reports & Transcripts- This controls how names appear in downloaded PDF reports, transcripts, and exported progress report data in spreadsheet format.

Note: The format behaviour is independent for Web & Mobile vs Reports & Transcripts - settings in one section do not affect the other.

Customise name formats

Click Edit to customise the format for each user type:

Select from predefined formats (availability varies by user type) or create your own custom format.

To set up a custom display name format, follow these steps:

Add name components (such as first name, middle name, preferred name, or suffix) using the selector

Rearrange components using drag and drop

Remove components as needed

Preview changes before saving

Save your changes to apply the format across the platform and relevant documents.

Note: The First name component is mandatory and cannot be removed. Only components that exist in a user’s profile will appear in their display name; missing components will not be shown.

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