Subject-based setup- How can I configure the layout of my school’s progress report for IB curriculum as an administrator?

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Progress reports on Toddle enable you to record and report a student’s progress and achievements throughout the year, providing valuable insights into their learning journey at school.

As a school administrator, you can configure progress report templates to define the structure, sections, and information included in your school’s reports, ensuring they align with your reporting requirements.

To navigate to Progress reports:

Admin portal → [School] → Reporting setup → Progress report templates

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Here, you can edit existing templates, if any, or create a new one for your school’s progress report sets.

Toddle offers 2 types of progress report templates:

Single grading period report: Reports student progress for one selected grading period.

Multi-grading period report: Reports student progress across multiple grading periods within one report, providing a comprehensive view of student performance over time.

To create a new template:

Click Create report template in the top-right corner.

Select Single grading period report or Multi-grading period report.

Note: The process for configuring the layout of a multi-grading period report template remains the same unless otherwise specified. Refer to

this article⁠

for more details on the Multi-grading period report.

In the modal that pops up, add a name for the template, and map relevant grades for which you intend to use this template.

Click Create.

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Once you’ve created a report template, you can customize it to match your school’s reporting requirements. You can edit the basic details, set up the layout configuration, and adjust additional options under More settings.

You can use the following controls while configuring your template:

Checkboxes: Select or clear a checkbox to include or exclude a section (for example, Cover sheet) from your progress report.

Arrow icon: Click the arrow next to a section to view and configure its sub-sections or fields.

Edit icon: Rename a section by clicking the pencil icon beside it.

Reorder option: Use the ‘Reorder’ button in the top bar to rearrange the order of main sections in your report.

Add section: Inside some sections, you will see the ‘Add section’ option. Use this to add a new sub-section. You can add the following sub-sections:

Fixed text: Use this option to add text that you wish to show on the progress report. Remember that this text is not editable by teachers and will appear as is in all progress reports created using this template.

Fixed image: Use this option to add an image to the progress report. You can easily upload an image from your device, Google Drive, or OneDrive. Just like fixed text, the image you add here will show in all progress reports created using this template and is not editable by teachers.

Teacher comment box: Use this option to add a comment box where teachers can write their comments and add evidence for each student while filling in the progress report.

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Once the template is created, the Basic details section at the top of the template editor shows the template name and the grades it applies to. You can update both at any time by clicking the pencil icon next to the template title.

The Layout configuration panel on the left side of the template editor lists all the sections available for your report. The sections that appear depend on your school's setup.

The Cover sheet is the first page of the progress report. It introduces the report and displays key details about the school, the report, and the student. From here, you can customize both the visual design and the information shown on the page:

Cover design

Select a pre-designed cover from Toddle’s collection by clicking Select next to Cover design.

Background image

Once you have selected a cover design, click Change next to Background image to replace it with one of Toddle’s images or your own. Use the checkbox if you want teachers to update the background image individually while filling out a student’s progress report.

School information

Choose which school details appear on the cover sheet:

School logo and school name are enabled by default.

Other fields, such as the school address, can be included or excluded as needed.

Use the Additional image option to add an image to the footer of the report. This field is enabled by default and pre-loaded with the IB programme logo. You can keep the default, or replace it with your own by selecting Use another and uploading a custom image.

Report information

The Report information section controls the report-level details shown on the cover sheet.

All the fields are enabled by default. You can choose to include or exclude each of these fields from the template as needed.

These details are automatically populated based on the information entered while creating the progress report set.

Student Information

Select the student fields you want to display on the cover sheet. You can include up to 6 additional fields from the student's profile under Additional details, and reorder them using the drag handle.

Note: The student information shown here is sourced directly from the student details configured in the school roster of your school.

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The cover letter is an introductory message to families that appears at the start of the report. Click the Cover letter in the layout to configure it. The cover letter page displays the letter body followed by the signatories:

Cover letter body

Enable or disable the Cover letter body using the checkbox to include or exclude this section from the report.

Enter the letter text in the rich text editor. Use the formatting toolbar to format text, add links, or insert media. This letter will appear in every report generated from this template.

Tip: If Toddle AI is enabled for your school, you can use the Toddle AI writing assistant to generate or refine the cover letter content. Refer to

this article⁠

to learn more about using Toddle AI for progress reports.

Signatories

Use the checkbox to include or exclude the entire Signatories section from the report.

Add the name and designation for each person signing the letter. Click + Add signatory to include additional signatories. You can reorder signatories using the drag handle next to each name.

More settings

Under More settings, you can:

Choose how the name and designation align with the signature (Auto, Left, Right, or Center).

Choose whether signatories appear at the bottom of the cover letter page or immediately after the cover letter content.

Allow teachers to add or update signatories while filling progress reports.

Note: If you disable the Allow teachers to update signatories option after teachers have already made changes, their updates will be overridden by the admin-configured signatories the next time the template is applied.

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The IB learner profile description section displays the descriptions of learner profile attributes. It gives families context for the attributes teachers assess and report on.

The programme model graphic is enabled by default. You can choose to disable it; the learner profile attribute descriptions will still appear in the report, only the graphic will be hidden.

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The Assessment criteria description section allows you to provide additional context about how students are assessed and what different criteria represent in your progress report.

In this section, you can:

Enable and add a description of your school’s assessment philosophy under Assessment approach explanation.

Enable or disable descriptors of other assessment criteria.

Add additional content using the Add section option.

If you are configuring the report template for an MYP school, you can choose to display IB boundary guidelines and grade descriptors for subjects. When enabled, these IB-defined grade boundaries appear as a reference table within the report.

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The Progress summary is a standalone configurable section. Everything that appears in the progress summary is configured directly from within this section. Any configurations made here apply only to this section and do not affect other parts of the report, such as subject reports or MYP project sections, even if they display similar information.

You can rename the section using the pencil icon next to the label. If the label is left blank, no section title will appear in the report. To configure this section, click the arrow icon.

Note: In a multi-grading period report template, the progress summary displays grades for each subject across all selected grading periods.

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Progress summary for subjects

Click the arrow next to Progress summary for subjects to open its configuration. All subjects mapped to the grades selected for this template are listed here. Use the checkboxes to control which subjects appear in the progress summary section.

Hiding a subject here removes it only from the progress summary; it will still appear in the individual subject report section.

Similarly, hiding a subject in the individual subject report section does not affect its visibility in the progress summary.

Grade summary

Click the arrow next to Grade summary to select which criteria appear in the progress summary table for subjects. The following criteria are available and pre-selected by default:

Overall score: shows the computed score for the subject, based on all assessments recorded for the student.

Note: Overall scores will only appear in the report if your school has score-based grading enabled.

Final Grade: shows the grade calculated using the primary grade scale mapped to the subject. Different subjects can have different primary grade scales. By enabling Final Grade in the template, the report automatically displays each subject’s grade based on the selected primary grade scale.

Category Grade and Category Score: shows the grade and numeric score for each assessment category used in your school. These appear as separate columns in the progress summary.

Note: Category scores will only appear in the report if your school has score-based grading enabled for categories; the columns will show in the template preview regardless.

If your school has GPA and Credits configured in Grading setup, the following criteria will also appear in the template:

Grade point: the numeric point value associated with the grade a student achieves in a subject (for example, A = 4.0, B = 3.0). This is used as the basis for GPA calculation.

Credits: the number of credits assigned to the subject.

Quality points: calculated as Grade point multiplied by Credits. This value is used to compute the student’s GPA.

You can toggle each criterion on or off, reorder them using the drag handle, and edit their display labels using the pencil icon. Use + Manage grade scales to add further grade scales from your school’s configured list.

Note: Display label edits are universal. Renaming a criterion or grade scale here applies that label across all sections of the report.

Under Aggregate settings on the same page, you can include aggregate data in the progress summary. The Grade point aggregate is available and can be set to display as an Average.

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Teacher names and teacher comment

Each block in the progress summary (subjects, MYP projects, DP Core, and CP core) includes separate Teacher names and Teacher comment toggles. Use these to control whether teacher names and comments appear alongside evaluation data for that block in the progress summary section.

Progress summary for MYP projects (for MYP schools only)

Enable or disable the MYP projects section in the progress summary from here. The section label is editable using the pencil icon. Click the arrow to configure the block.

Select which projects to include in the progress summary:

Personal project

Community project

Service as action

Click the arrow next to Grade summary to choose which criteria appear for MYP projects in the progress summary. The available criteria are:

Grade: the final grade awarded for the project (applicable only to PP)

Overall progress: a rating of the student’s overall progress across the project.

Achievement level: the achievement level attained by the student on the project criteria (applicable only to PP and CP)

Progress summary for DP and CP core (for DP and CP schools only)

Enable or disable the DP Core or CP core section in the progress summary from here. The section label is editable using the pencil icon. Click the arrow to configure each block.

DP Core

Select which DP Core components to include:

Creativity, Activity, Service (CAS)

Extended essay

Theory of knowledge (with sub-components: TOK essay, TOK exhibition, and Overall TOK evaluation)

Click the arrow next to Grade summary to choose which criteria appear for DP Core in the progress summary:

Overall progress: a rating of the student’s overall progress on the core component.

Marks: the overall marks awarded for the component (applicable to EE and TOK).

Grade: the final grade awarded for the component based on the IB grading scale (applicable to EE and TOK).

CP core

Select which CP core components to include:

Service learning/Community engagement

Reflective project

Click the arrow next to Grade summary to choose which criteria appear for CP core in the progress summary:

Subject-based setup- How can I configure the layout of my school’s progress report for IB curriculum as an administrator?

Set up progress report template

Basic details

Layout configuration

Cover sheet

Cover letter

IB learner profile description

Assessment criteria description

Progress summary